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Victor Elementary School District
Agenda
Regular Board Meeting
WED, May 27, 2015, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Joyce Chamberlain, President; Gabriel Stine, Vice President; Gary Elder, Clerk; Clayton Moore and Karen Morgan

Public Verbal Comments (6:00 p.m.)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items: None

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #15-14 with Addendum(s)

Upon a motion by Karen Morgan, seconded by Gary Elder, and followed by a 4-0 vote, the board took action to approve the Personnel Reports #15-14 with addendums as presented.

 
 

3.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.

 
 

4.

REVIEW BOARD SELF-EVALUATION

 
 

5.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

6.

Pledge of Allegiance

 
 

7.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

8.

Review Board Protocol

Communication Section #7: All significant administrative actions are to be communicated to all board members.

 
 

9.

Review of Basic #9

VESD Basic #9: We return all calls or emails in a timely manner (answer phone within three rings; return emails within 24 hours.)

 
 

Communication Session

 
 

10.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

11.

V.E.T.A. Report

 
 

12.

C.S.E.A. Report

 
 

13.

Superintendent's Comments

 
 

14.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

PUBLIC HEARING

 
 

15.

PUBLIC HEARING TO REVIEW AND CONSIDER ADOPTION OF SCHOOL FACILITIES NEEDS ANALYSIS REPORT (Mr. Etter)

A public hearing will be held to review and consider approval of the School Facilities Needs Analysis report prepared as of April 2015, and consider adoption of resolution 15-05, approve a school facilities needs analysis and adopt alternative school facility fees in compliance with Government Code Sections 65995.5, 65995.6, and 65995.7.

 
 

Information Items

 
 

16.

RECEIVE BUDGET UPDATE (Ms. Jauregui)

The board will receive a budget update.

 
 

17.

RECEIVE INFORMATION REGARDING PROPOSITION 39, THE CALIFORNIA CLEAN ENERGY JOBS ACT (Mr. Etter)

Information regarding Proposition 39 funding will be presented.

 
 

Consent Items (Items 18-25)

The board will review and approve all consent items listed below (items 18-25).

M_____ S_____ V_____

 
 

18.

Approve Minutes of the May 13, 2015, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

19.

Approve District Warrants Report

 
 

20.

Approve Donation of $25 Food 4 Less gift certificate to be used for the district Career Fair

 
 

21.

Approve Donation or $10.00 Target gift card from Horace Mann for Career Fair

 
 

22.

Approve a Donation for Park View School of a gift card for $1,233.45 from Barnes and Noble earned from the book fair to be used for library books

 
 

23.

Approve Donation from Assistance League of Victor Valley in the amount $1,663.20 to the district for binding of Young Author winning books based on the number of classrooms that participated this year (68)

 
 

24.

Approve Donation to GTE from the Mother/Son Dance in the amount of $130.72.

 
 

25.

Approve Volunteers for Park View and Lomitas schools

 
 

ACTION ITEMS

 
 

26.

ACT TO APPROVE FIVE-YEAR CHARTER RENEWAL FOR MOUNTAIN VIEW MONTESSORI CHARTER SCHOOL (Mrs. Betts)

Information regarding the five-year charter renewal for Mountain View Montessori Charter School was presented at the May 13, 2015, board meeting. This item is now presented to the board for approval.

The recommended action is to approve the five-year charter renewal for Mountain View Montessori Charter School as presented.

M_______ S_______ V________

 
 

27.

ACT TO APPROVE FIVE-YEAR CHARTER RENEWAL FOR SIXTH STREET PREP SCHOOL (Mrs. Betts)

Information regarding the five-year charter renewal for Sixth Street Prep School was presented at the May 13, 2015, board meeting. This item is now presented to the board for approval.

The recommended action is to approve the five-year charter renewal for Sixth Street Prep School as presented.

M_______ S_______ V________

 
 

28.

ACT TO APPROVE NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for review at the April 15, 2015, and May 13, 2015 board meetings as information items. They are now presented to the board for approval. Included are three policies recommended for deletion.

The recommended action is to approve the following board policies, as presented. New and Revised Policies:

BP 0440, District Technology Plan (revision)
BP 1000, Community Relations - Concepts and Roles (new)
BP 1100, Communication with the Public (revision)
BP 1330, Use of School Facilities (revision)
BP 2111, Superintendent Governance Standards (revision)
BP 2120, Superintendent Recruitment and Selection (revision)
BP 2210, Administrative Discretion Regarding Board Policy (revision)
BP 4030, Non-Discrimination in Employment (revision)
BP 4131.1, Teacher Support and Guidance (new)
BP 5131.2, Bullying (revision)
BP 6158, Independent Study (revision)
BP 6172, Gifted and Talented Student Program (revision)
BB 9011, Disclosure of Confidential Information (revision)
BB 9110, Terms of Office (revision)
BB 9124, Attorney (revision)
BB 9130, Board Committees (revision)
BB 9140, Board Representatives (revision)
BB 9240, Development in Service (revision)
BB 9270, Conflict of Interest (revision )
BB 9324, Minutes and Recordings (revision)

Policies to be Deleted:

BP 1120, Governing Board Meetings (obsolete)
BP 4131.1, Beginning teacher Support/Induction (replaced with new policy 4131.1 listed above)
BP 4138, Mentor Teachers (combined/replaced with new policy 4131.1 listed above)

M____S____V____

 
 

29.

ACT TO ADOPT RESOLUTION 15-05, APPROVING A SCHOOL FACILITIES NEEDS ANALYSIS AND ADOPTING ALTERNATIVE SCHOOL FACILITY FEES (Mr. Etter)

In order to impose alternative school fees, also known as Level 2 fees and Level 3 fees, the school district must prepare and adopt a School Facilities Needs Analysis report as required by Government Code Section 65995.5(b).

The recommended action is to approve and adopt Resolution 15-05 as presented.

M_______ S_______ V_______

 
 

30.

ACT TO APPROVE THE SALE OF SURPLUS PROPERTY INCLUDING VEHICLES, BUSES, PORTABLE CLASSROOMS, FURNITURE AND EQUIPMENT (Mr. Etter)

The attached list contains surplus items not needed by VESD. The total value of this property is estimated at approximately $60,000.

The recommended action is to approve the list of surplus vehicles, buses, and portable classrooms and designate Dale Etter, Director of Facilities, to dispose of these items in accordance with Board Policy BP 3270 and Administrative Regulation AR 3270.

M_______ S_______ V_______

 
 

31.

ACT TO APPROVE AND ADOPT RESOLUTION 15-08, SUPPORT OF APPLICATIONS FOR SFP ELIGIBILITY AND FUNDING; AUTHORIZATION TO SIGN APPLICATIONS AND ASSOCIATED DOCUMENTS (Mr. Etter)

The attached resolution 15-08 declares the Board’s support of District Applications for Eligibility and Funding under the State School Facility Program (SFP) and identifies “authorized signers” for all documents and papers associated with such applications. New Applications for Funding are required to include a Resolution of the Board supporting such applications.

The recommended action is to approve and adopt Resolution 15-08 as presented.

M_______ S_______ V_______

 
 

32.

ACT TO APPROVE HVAC PROJECT AT LIBERTY AND APPROVE THE PRELIMINARY BUDGET USING PROPOSITION 39 FUNDS (Mr. Etter)

The Liberty HVAC project consists of replacing all air conditioning units with new units and controls. The total preliminary budget for this project is $1,293,451.

The recommended action is to approve the HVAC project and preliminary budget for Liberty school utilizing Proposition 39 funds, and authorize Debbie Betts to award the contract to Schneider Electric and sign all other related contracts and paperwork for the project.

M_______ S_______ V_______

 
 

33.

ACT TO APPROVE AND ADOPT RESOLUTION 15-09, ACKNOWLEDGMENT OF “BEYOND BONDING AUTHORITY” AS IT RELATES TO FUNDING APPLICATIONS SUBMITTED UNDER THE SFP PROGRAM (Mr. Etter)

The attached resolution 15-09 acknowledges that bond authority under the State’s School Facility Program (SFP) has been exhausted for funds requested on new SFP Funding Applications. It is furthermore acknowledged that the State is not obligated to provide funding, there is no guarantee of future funding, and that the SFP program criteria may change. New Applications for Funding are required to include a Resolution of the Board acknowledging these facts.

The recommended action is to approve and adopt Resolution 15-09 as presented.

M_______ S_______ V_______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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