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Victor Elementary School District
Agenda
Regular Board Meeting
WED, May 11, 2016, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


Karen Morgan will attend via teleconference.

TELECONFERENCE TIME & LOCATION:
9:00 pm (Eastern Time) Mercersburg Academy, 300 E. Seminary St., Tippetts Dormitory, Mercersburg, Pa 17236



VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Gabriel Stine, President; Gary Elder, Vice President; Clayton Moore, Clerk; Karen Morgan and Joyce Chamberlain

Public Verbal Comments (6:00 p.m.)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. Please limit comments to three minutes per individual.

 
 

CLOSED SESSION

 
 

2.

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (1 Case)

 
 

3.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

4.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #16-13 with Addendum(s)

M______ S______ V______

 
 

5.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.

 
 

6.

PUBLIC EMPLOYMENT: Review proposed offer of employment for Mt. View Montessori Charter School Head of School

 
 

7.

PUBLIC EMPLOYMENT: Review proposed employment contracts for Principals at Endeavour School of Exploration and Puesta del Sol.

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

8.

Pledge of Allegiance

 
 

9.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

10.

Review Board Protocol

Teamwork Section, #11: Board members are to work toward being open-minded to changes that break traditions but may move the district forward.

 
 

11.

Review of Basic #2

VESD Basic #2: We lead by example and treat people with the respect and trust that are the foundation of our organization, using professional courtesy in all interactions.

 
 

Communication Session

 
 

12.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

13.

V.E.T.A. Report

 
 

14.

C.S.E.A. Report

 
 

15.

Superintendent's Comments

 
 

16.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

PUBLIC HEARING

 
 

17.

PUBLIC HEARING TO REVIEW AND CONSIDER THE CONVEYING OF EASEMENTS TO THE CITY OF VICTORVILLE FOR PUBLIC PURPOSES ON THE ARROWHEAD SCHOOL PROJECT (Mr. Etter)

A public hearing will be held to review and consider approval of the conveying of easements to the city of Victorville for public purposes on the Arrowhead School Project, and consider adoption of resolution 16-8, approve the conveying of easements to the city of Victorville for public purposes on the Arrowhead School Project.

Time hearing opened:__________

Time hearing closed:____________

 
 

PUBLIC HEARING

 
 

18.

PUBLIC HEARING FOR INPUT REGARDING SURPLUS TECHNOLOGY BASED INSTRUCTIONAL MATERIALS (CHROMEBOOKS) (Ms. Betts)

Pursuant to Education Code Section 60510 which authorizes the donation of surplus instructional materials for the purposes of increasing the general literacy of the people; VESD is proposing to donate surplus technology based instructional materials (Chromebooks) directly to 6th grade students that are promoting out of the District. The Board will allow members of the public to address the Board regarding the distribution of Chromebooks.

Time hearing opened:__________

Time hearing closed:____________

 
 

Information Items

 
 

19.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The monthly monitoring report will be presented.

 
 

20.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2012 API (Mrs. Betts)

The board will review the quarterly report from the County Supt. of Schools office.

 
 

21.

EDUCATOR EFFECTIVENESS GRANT EXPENDITURE PLAN (Mrs. Clark)

The California Department of Education has allocated funds to provide professional development to support Educator Effectiveness. The allocation of funds from the state is based on the number of full-time certificated staff members. The use of the funds requires that a local plan be developed and adopted to delineate how the grant will be spent. The plan must be explained in a public meeting of the governing Board prior to its adoption in a subsequent public Board meeting.

 
 

22.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The monthly conference report will be presented.

 
 

23.

RECEIVE MONTHLY SUSPENSION REPORT FOR MARCH 2016 (Mrs. Benitez)

The board will receive the monthly suspension report.

 
 

24.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Mrs. Benitez)

The board will receive the monthly attendance recognition report.

 
 

Consent Items (Items 25-29)

The board will review and approve all consent items listed below (items 25-29).

M_____ S_____ V_____

 
 

25.

Approve Minutes of the April 20, 2016, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

26.

Approve 2016/2017 School Calendars

The 2016-17 Traditional VESD calendar is presented for approval. Sixth Street Prep and Mountain View Montessori charter schools have elected to follow the Traditional VESD calendar for the 2016-17 school year.

 
 

27.

Approve District Warrants Report

 
 

28.

Approve Contract List

 
 

29.

Approve Volunteers for Irwin Academy, Lomitas, Mojave Vista, and Park View Schools

 
 

ACTION ITEMS

 
 

30.

ACT TO APPROVE 2016-17 BOARD MEETING SCHEDULE (Mrs. Gonzales)

The proposed board meeting scheduled was presented at the April 20, 2016, board meeting for review and input. No changes have been made to the schedule.

The recommended action is to approve 2016-17 board meeting schedule as presented.

M_______ S________ V_______

 
 

31.

ACT TO APPROVE RESOLUTION 16-8, DECLARING THE CONVEYING OF EASEMENTS TO THE CITY OF VICTORVILLE FOR PUBLIC PURPOSES ON THE ARROWHEAD SCHOOL PROJECT (Mr. Etter)

The Victor Elementary School District is required to grant a “Storm Drain Easement”, which is on the East side of the property along Arrowhead drive, for the Arrowhead School Project and an “Irrevocable Offer of Dedication” to the City of Victorville for the land required to develop the street areas around the Arrowhead New School project.
Whereas, on April 20, 2016 the Governing Board of the Victor Elementary School District adopted Resolution No. 16-6, “Declaration of Intention to Convey Easements to City of Victorville”.

The recommended action is to approve Resolution #16-8 as presented.

M_______ S________ V_______

 
 

32.

ACT TO APPROVE DONATION OF OBSOLETE TECHNOLOGY BASED INSTRUCTIONAL MATERIALS - CHROMEBOOKS TO PROMOTING 6TH GRADE STUDENTS (Mrs. Betts)

Following the public hearing for input regarding the disposal of surplus technology based instructional materials (Chromebooks) and pursuant to Education Code Sections 60510, 60510(d), BP 3270 and notwithstanding AR 3270 these materials may be donated for the purposes of increasing the general literacy of the people.

The recommended action is to approve the donation of 1600 surplus Chromebooks to 2015/16 promoting 6th grade students.

M_______ S________ V_______

 
 

33.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR MOUNTAIN VIEW MONTESSORI CHARTER SCHOOL HEAD OF SCHOOL (Mrs. Mills)

The Offer of Employment for the Head of School of Mountain View Montessori Charter School will be presented for the board’s consideration as attached.

The recommended action is to approve the Offer of Employment as presented.

M_______ S________ V_______

 
 

34.

ACT TO APPROVE EMPLOYMENT CONTRACTS FOR PRINCIPALS (Mrs. Mills)

The employment contracts for the Principals of Endeavour School of Exploration and Puesta del Sol will be presented for the board’s consideration as attached.

The recommended action is to approve the employment contracts as presented.

M_______ S________ V_______

 
 

35.

ACT TO APPROVE VETA AGREEMENT AND MEMORANDUMS OF UNDERSTANDING (Mrs. Mills)

Through negotiations, an agreement has been reached with Victor Elementary Teachers Association and Victor Elementary School District on the following articles and Memorandums of Understanding:

Article XIII: Compensation
• Compensation for the 2015-2016 school year:
o 5% retro to July 1, 2015 on-schedule salary increase
o 2% retro to July 1, 2015 off-schedule one-time bonus to be applied after the 5% on schedule retro to July 1, 2015
• Add Longevity Increment at 20 years of $2,000 effective July 1, 2015
• Increase Longevity Increment at 25 years to a total of $5,000 effective July 1, 2015

Article V: Working Time, B. Service Week
• Language changed for Friday PM Planning Days
1. Unit members shall attend a maximum of one (1) compulsory principal’s meeting a week which shall last no longer than one hour and fifteen minutes and a maximum of two (2) parent visitation nights per year.
2. Friday PM Planning Days will be used for collegial planning to advance student learning, professional responsibility, and District staff development.
3. Twelve Fridays of each school year will be used for District staff development based on academic (program improvement and/or District survey results) and/or operational needs.
4. Two Fridays of each school year will be used for site-based professional development. Professional development should be based on current school needs, as collaboratively decided by the site administrator and staff.
5. The remaining Fridays will be split equally between collaboration and professional responsibilities. Grade level teams shall provide brief feedback for each Friday PM Planning Day to the principal.
6. The District and VETA Negotiations Teams will meet yearly to review and schedule the days on the calendar. For the 2016-17 school year, the District staff development dates will be 9/2, 10/14, 11/4, 12/2, 12/16, 1/13, 2/3, 3/3, 4/7, 4/28, 5/5, and 5/26. The site-based professional development dates will be 9/23 and 2/10.

Article XI: Leaves
• A, 3. Updated to reflect Education Code 44977.5 Assembly Bill 375 Maternity/Paternity Leave
• A, 6. Adoption Leave reflecting Education Code 44977.5 Assembly Bill 375 Maternity/Paternity Leave
• D. Bereavement Leave expanded to include a miscarriage and registered domestic partner under immediate family.

Memorandum of Understanding: Speech Language Pathologist
• The purpose is to establish guidelines for caseload, mentoring, and recruitment.

Memorandum of Understanding: Addressing Compliance of Speech and Language Services
• The purpose is to establish guidelines for utilizing Presence Learning for SLP Services.

Memorandum of Understanding: Voluntary California State Standards Professional Development (PD) Days
• The purpose is to provide time for unit member to collaborate and plan for the 2016-2017 school year.

Memorandum of Understanding: Addressing Special Day Class (SDC) Teachers
• The purpose is to provide for and support our Special Day Class (SDC) teachers.

Calendar for the 2016-2017 School Year

District is continuing to fully pay Health and Welfare Benefits

The recommended action is to approve the Agreement and the Memorandums Of Understanding between VETA and VESD as presented.

M_______ S________ V_______

 
 

36.

ACT TO APPROVE VETA AB 1200 MAY 11, 2016 (COMPENSATION AND LONGEVITY INCREMENT) (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the VETA Agreement. The VETA AB1200, was posted for public viewing for 72 hours. It is presented to the Board of Trustees for approval.

The recommended action is to approve the VETA AB 1200 May 11, 2016.

M_______ S________ V_______

 
 

37.

ACT TO APPROVE AGREEMENT WITH CSEA TO REVISE ARTICLES (Mrs. Mills)

A Tentative Agreement was reached by the District and CSEA negotiators using the Interest Based Bargaining Approach and a neutral facilitator. CSEA held a ratification vote on April 19, 2016. By a majority vote, changes to the following Articles were approved by the Bargaining Unit Members.

• ARTICLE III: Association Rights
• ARTICLE IV: Bargaining Unit Member Rights
• ARTICLE VI: Transfer and Promotion

THE RECOMMENDED ACTION IS TO APPROVE THE AGREEMENT BETWEEN CSEA AND VESD AS PRESENTED.

M_______ S________ V_______

 
 

38.

ACT TO APPROVE AGREEMENT WITH CSEA AND REVISED SALARY SCHEDULE (Mrs. Mills)

A Tentative Agreement was reached by the District and CSEA negotiators using the Interest Based Bargaining Approach and a neutral facilitator. CSEA held a ratification vote on May 5, 2016. By a majority vote, the Tentative Agreement listed below was approved by the Bargaining Unit Members.

Health Insurance
The District agrees to continue to pay full-time unit member costs for health insurance for 15/16 and 16/17. This includes a total cost of $19,984 per full-time unit member for 15/16 school year and $21,245 per full-time unit member for 16/17 school year, representing a $1,261 increased cost for the District.

Salary
The Unit Members salary schedule shall be increased by 5% retroactive to July 1, 2015. Unit Members shall also receive a 2% off-schedule (bonus) for school year 15/16, retroactive to July 1, 2015. This off-schedule payment shall be applied after the 5% increase to the Salary Schedule.

Paid Training
The District agrees to provide 6 hours of pay for any unit member working less than 8 hours per day to complete Mandatory District Safety Training. Unit Members shall receive the off-schedule payment and retroactive salary increase on the June 2016 pay warrant if possible. If not, then the payment will be included with the August 2016 pay warrant.

THE RECOMMENDED ACTION IS TO APPROVE THE AGREEMENT BETWEEN CSEA AND VESD AS PRESENTED.

M_______ S________ V_______

 
 

39.

ACT TO APPROVE CSEA AB 1200 MAY11, 2016 (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

THE RECOMMENDED ACTION IS TO APPROVE THE AB 1200.

M_______ S________ V_______

 
 

40.

ACT TO APPROVE CSEA RECLASSIFICATION (Mrs. Mills)

To better serve the needs of the Facilities Department, we have determined that the vacant Clerk Typist position assigned to this department (8 hours per day, 260 days per year), should be reclassified as a Secretary position (8 hours per day, 260 days per year).

The recommended action is to approve the reclassification of the Clerk Typist position assigned to Facilities from a Clerk Typist position to a Secretary position.

M_______ S________ V_______

 
 

41.

ACT TO ESTABLISH NEW POSITIONS FOR THE FAMILY RESOURCE CENTER (Mrs. Mills)

Cabinet is recommending that the Board of Trustees act to establish the following new positions to staff the Family Resource Center:

• One Family Resource Center Supervisor, 8 hours per day, 260 days per year
• One Secretary, 8 hours per day, 260 days per year

The recommended action is to approve one classified position and one classified management position effective July 1, 2016.

M_______ S________ V_______

 
 

42.

ACT TO APPROVE ADDITIONAL WORK DAYS AND REVISED SALARY SCHEDULE FOR SCHOOL SAFETY COORDINATORS (Mrs. Mills)

Administration is requesting a permanent increase of six additional work days for School Safety Coordinators assigned to Brentwood, Challenger, Del Rey, Discovery, Endeavour, Galileo, Green Tree East, Irwin Academy, Liberty, Lomitas, Mojave Vista, Park View, Puesta del Sol, Village and West Palms. Currently these positions are 183 work days per year. Your approval will increase the number of work days to 189 per year, effective July 1, 2016.

Administration recommends the approval of six additional work days for each School Safety Coordinator position, and revised salary schedule, effective July 1, 2016.

M_______ S________ V_______

 
 

43.

ACT TO ESTABLISH NEW POSITIONS FOR NUTRITION SERVICES (Mrs. Mills)

Cabinet is recommending that the Board of Trustees act to establish the following new positions for the Nutrition Services Department:

Five Breakfast Cooks are needed to support the breakfast programs at Endeavour, Galileo, Green Tree East, Nutrition Services and West Palms. Each position will be 2 hours per day, 204 days per year.

One Lead Cook position is needed to support the growth of Galileo at their new location. This position will be 6.25 hours per day, 208 days per year.

One Cook position is needed to support the growth of Mountain View Montessori at their new location and will be assigned to Nutrition Services. This position will be 4 hours per day, 206 days per year.

The recommended action is to approve seven classified positions effective July 1, 2016.

M_______ S________ V_______

 
 

44.

ACT TO APPROVE NEW & REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for review at the March 9, 2016 and April 20, 2016 board meetings as information items. They are now presented to the board for approval.

New and Revised Policies:

BP 0440 - District Technology Plan (Revised)
BP 2111 - Superintendent Governance Standards (New)
BP 2121 - Superintendents Contract (Revised)
BP 4030 - Nondiscrimination in Employment (Revised)
BP 4113.4 - Temporary Modified/Light-Duty Assignment (New)
BP 4157.1 - Work-Related Injuries (New)
BP 5111.1 - District Residency (Revised)
BP 5116 - School Attendance Boundaries (Revised)
BP 5123 - Promotion/Acceleration/Retention (Revised)
BP 5141.4 - Child Abuse Prevention and Reporting (Revised)
BP 6173 - Education for Homeless Children (Revised)

Policies to be Deleted:

BP 2111 - Line of Administration (replaced with BP 2111 Superintendent Governance Standards)

The recommended action is to approve the board policies as presented.

M____S____V____

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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