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Victor Elementary School District
Agenda
Regular Board Meeting
WED, December 7, 2016, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Gabriel Stine, President; Gary Elder, Vice President; Clayton Moore, Clerk; Joyce Chamberlain and Karen Morgan

Administer Oath of Office to Newly Elected Board Member

Superintendent Jan Gonzales will administer the Oath of Office to newly elected board member Patty Plaxton at the beginning of the board meeting.

 
 

Public Verbal Comments

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. Please limit comments to three minutes per individual.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #17-06 with Addendum(s)

M______ S______ V______

 
 

4.

REVIEW PUPIL SERVICES REPORT (Mrs. Benitez)

The board will review the pupil services report regarding:

A. Expulsion for student #220221
B. Expulsion for student #9140270

 
 

5.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.

 
 

6.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

7.

Pledge of Allegiance

 
 

8.

Oath of Office for New and/or Reelected Board Members (Mrs. Gonzales)

Superintendent Jan Gonzales will administer the oath of office to reelected board member Gabriel Stine. She will also administer the oath of office to reelected board member Joyce Chamberlain or newly elected board member Patty Plaxton.

 
 

9.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

10.

Review Board Protocol

Chain of Command Section, #5: Unsubstantiated rumor, innuendo and information from anonymous sources are not to receive attention by anyone but the superintendent.

 
 

11.

Review of Basic #1

VESD Basic #1: The decisions we make are for the good of all students.

 
 

PUBLIC HEARING

 
 

12.

PUBLIC HEARING TO RECEIVE PUBLIC TESTIMONY CONCERNING PROPOSED TRUSTEE VOTING AREA PLANS ASSOCIATED WITH THE DISTRICT TRANSITION TO A BY-TRUSTEE AREA ELECTION SYSTEM. (Mrs. Gonzales)

The Board of Trustees will convene a public hearing to receive public testimony concerning proposed trustee voting area plans associated with the District transition to a by-trustee area election system.

The Victor Elementary School District (“District”) Board of Trustees (“Board”) voted to approve the proposal to initiate the process for the District to transition from an “at-large” election system to a “by-trustee area” election system commencing with the 2018 Board elections.

As part of the process to transition to a by-trustee area election system, the Board will need to adopt a trustee area plan for implementing the new voting trustee areas. In advance of adopting a final plan, the District is required to seek public input on the proposed trustee area plans. The presentation and consideration of the proposed trustee area plans during a public hearing is an important part of the transition to a by-trustee area election system so that comments and input can be received from the public. The District looks forward to receiving community input.

The proposed trustee area plans were prepared by a demographer, previously selected and authorized by the Board. During this hearing, the District demographer will present and explain the proposed trustee area plans. The Board will then receive comments and input from members of the public concerning the proposed trustee area plans presented.

Time hearing opened: ________ Time hearing closed: ________

 
 

Communication Session

 
 

13.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

14.

V.E.T.A. Report

 
 

15.

C.S.E.A. Report

 
 

16.

Superintendent's Comments

 
 

17.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Information Items

 
 

18.

RECEIVE CITIZENS OVERSIGHT COMMITTEE REPORT (Mrs. Betts)

The Citizens Oversight Committee Chair, Danielle Guzman, will present an Oversight Committee Report to the board as required by Section 3.3 of the committee bylaws.

 
 

19.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board will receive the monthly monitoring report.

 
 

20.

RECEIVE FINAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the final report from the county superintendent of schools regarding Williams monitored schools based on the 2012 API.

 
 

21.

RECEIVE ANNUAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the annual summary report from the county superintendent of schools regarding Williams monitored schools based on the 2012 API.

 
 

22.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The monthly conference report will be presented.

 
 

23.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Mrs. Benitez)

The board will review the monthly attendance recognition report.

 
 

24.

RECEIVE MONTHLY SUSPENSION REPORTS FOR OCTOBER 2016 (Mrs. Benitez)

The board will receive the monthly suspension report.

 
 

25.

RECEIVE UPDATE ON LEA PLAN (Ms. Clark)

The board will receive an update on the Local Education Agency plan.

 
 

Consent Items (Items 26-30)

The board will review and approve all consent items listed below (items 26-30).

M_____ S_____ V_____

 
 

26.

Approve Minutes of the November 2, 2016, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

27.

Approve District Warrants

 
 

28.

Approve Contract List

 
 

29.

Approve Donation for Galileo School from Rhonda Anderson of 1 used Epson Workforce 3640 printer

 
 

30.

Approve Volunteers for Discovery, Endeavour, Galileo, Green Tree East, Liberty, Lomitas, Mojave Vista, Montessori, Sixth St. Prep, and West Palms Schools

 
 

ACTION ITEMS

 
 

31.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Benitez)

The board will take action to approve the pupil services report regarding the following students, as presented:

A. Expulsion for student #220221
B. Expulsion for student #9140270

M_______ S_______ V_______

 
 

32.

ACT TO APPROVE EDUCATIONAL SPECIFICATIONS- NEW ELEMENTARY SCHOOL SITE 20 (Mr. Etter)

The District is interested in promoting sustainable design in a cost effective approach that promotes instructional settings that enhance group instruction and project based learning with easy access to current technology. The Educational Specifications is intended to serve as a bridge between the educators and the school designers in order that our newest elementary school, Site 20, provide functional spaces that support and enhance augment instruction.

The recommended action is to approve the Educational Specifications for the New Elementary School Site 20.

M_______ S_______ V_______

 
 

33.

ACT TO APPROVE REQUEST FOR ALLOWANCE OF ATTENDANCE BECAUSE OF EMERGENCY CONDITIONS, FORM J-13A (Mrs. Spiller)

The entire district was closed 08/18/16 due to the Blue Cut Fire and unsafe air quality. Ed Code allows a district to submit a J-13A waiver to exclude the closure date from the district’s ADA calculation.

The recommended action is for Superintendent Jan Gonzales to administer the required oaths to all Board members and for each Board member to sign the required J-13A affidavits.

M_______ S_______ V_______

 
 

34.

ACT TO APPROVE FIRST INTERIM REPORT (Mrs. Spiller)

The first interim budget report will be presented.

The recommended action is for the Board to direct its president to certify that, based on current conditions, the district will be able to meet its financial obligations for this year and the ensuing two years and to approve changes to the District’s budget through October 31, 2016.

M_______ S_______ V_______

 
 

35.

ACT TO APPROVE MEMORANDUMS OF UNDERSTANDING WITH CSEA (Mrs. Mills)

Through negotiations, an agreement has been reached with CSEA and Victor Elementary School District on the following Memorandums of Understanding:

Memorandum of Understanding: Addressing Staffing Needs of Para Educators in SDC and ED classrooms
• The purpose is to support the needs of Para Educators in SDC and ED classrooms by adding 30 minutes per day, adjusting start and end times, adding 2 days of mandatory training, providing radios to Para Educators in the classroom, and additional optional training opportunities throughout the year.

Memorandum of Understanding: Addressing the Early Notification of Retirement
• The purpose is to plan for the classified staffing needs for the 2017-18 and 2018-19 school years by offering an early-notification stipend of $2,500.

The recommended action is to approve the Memorandums Of Understanding between CSEA and VESD as presented.

M_______ S________ V_______

 
 

36.

ACT TO APPROVE CSEA AB 1200 (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

The recommended action is to approve the AB 1200.

M_______ S________ V_______

 
 

37.

ACT TO APPROVE MEMORANDUMS OF UNDERSTANDING WITH VETA (Mrs. Mills)

Through negotiations, an agreement has been reached with Victor Elementary Teachers Association and Victor Elementary School District on the following Memorandums of Understanding:

Memorandum of Understanding: Addressing Compliance of Speech and Language Services
• The purpose is to establish guidelines for utilizing Presence Learning for SLP Services.

Memorandum of Understanding: Addressing the Early Notification of Retirement
• The purpose is to plan for the certificated staffing needs for the 2017-18 and the 2018-19 school years by offering an early-notification stipend of $2500.

The recommended action is to approve the Memorandums of Understanding between VETA and VESD as presented.

M_______ S________ V_______

 
 

38.

ACT TO APPROVE VETA AB 1200 DECEMBER 7, 2016 (SLP SERVICES AND RETIREMENT INCENTIVE) (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the VETA agreement. The VETA AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

The recommended action is to approve the VETA AB 1200 December 7, 2016.

M_______ S________ V_______

 
 

39.

ACT TO APPROVE EMPLOYMENT OF MOUNTAIN VIEW MONTESSORI CLASSROOM TEACHER, MARISSA GUTIERREZ ON THE BASIS OF A PROVISIONAL INTERN PERMIT (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. Mountain View Montessori Charter School has made diligent recruitment efforts.

The recommended action is to approve the employment of Marissa Gutierrez at Mountain View Montessori Charter School, Grade 2/3 Combo, on the basis of a Provisional Intern Permit.

M_______ S________ V_______

 
 

40.

ACT TO APPROVE NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for review at the October 5, 2016, and November 2, 2016, board meetings as information items. They are now presented to the board for approval.

New and Revised Policies:
BP 0450 Comprehensive Safety Plan (revised)
BP 0520.3 TITLE I PROGRAM IMPROVEMENT DISTRICTS(revised)
BP 5113.2 WORK PERMITS(revised)
BP 5121 Grades-Evaluation of Student Achievement(revised)
BP 5141.4 Child Abuse Prevention And Reporting(revised)
BP 4030 NonDiscrimination In Employment(revised)
BP 4112.21 INTERNS(revised)
BP 6179 Supplemental Instruction(revised)

Policy to be deleted:
BP 6164.2 GUIDANCE SERVICES (Deletion)

The recommended action is to approve the board policies as presented.

M____S____V____

 
 

41.

ACT TO ELECT THE VOTING REPRESENTATIVE FOR THE BOARD OF TRUSTEES FOR 2017 (Mrs. Gonzales)

The representative serves to vote at the county committee on school district organization annual meeting, to fill any vacant committee positions. The county committee reviews requests on unification and/or transfers of territory. The board representative for 2016 was Clayton Moore.

The board will take action to elect a voting representative for 2017.

M_____ S_____ V_____

 
 

42.

ACT TO ELECT THE CLERK OF THE BOARD OF TRUSTEES FOR 2017 (Mrs. Gonzales)

The clerk will run board meetings when the president and vice-president are absent and will serve as signator on all actions requiring board certification. The clerk of the board for 2016 was Clayton Moore.

The board will take action to elect a clerk of the board for 2017.

M_____ S_____ V_____

 
 

43.

ACT TO ELECT THE VICE-PRESIDENT OF THE BOARD OF TRUSTEES FOR 2017 (Mrs. Gonzales)

The vice-president will run board meetings when the president is absent. Gary Elder was the vice-president for 2016.

The board will take action to elect a vice president of the board for 2017.

M_____ S_____ V_____

 
 

44.

ACT TO ELECT THE PRESIDENT OF THE BOARD OF TRUSTEES FOR 2017 (Mrs. Gonzales)

The president of the board is in charge of the board meetings and serves as the spokesperson on behalf of the board. Gabriel Stine served as the board president for 2016.

The board will take action to elect a president of the board for 2017.

M_____ S_____ V_____

 
 

45.

ACT TO NOMINATE CSBA DELEGATE ASSEMBLY CANDIDATE (Mrs. Gonzales)

The CSBA Delegate Assembly works with local districts, county offices, the Board of Directors and Executive Committee. Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state. Nomination and candidate biographical sketch forms for CSBA Delegate Assembly are now being accepted until January 7, 2017. Any CSBA member board is eligible to nominate board members within their geographical region or subregion. Each board may nominate as many individuals as it chooses.

In addition to the nomination, nominees must submit a candidate biographical sketch form. An optional one-page, one-sided, resume may also be submitted, (resume cannot substituted for the candidate biographical sketch form). All materials must be postmarked no later than Saturday, January 7, 2017.

The board may take action to nominate candidates.

M_______ S_______ V_______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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