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Victor Elementary School District
Agenda
Regular Board Meeting
WED, August 9, 2017, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Gary Elder, President; Clayton Moore, Vice President; Karen Morgan, Clerk; Joyce Chamberlain and Gabriel Stine

Public Verbal Comments (6:00 p.m.)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items for Victor Elementary School District (VESD)

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. Please limit comments to three minutes per individual.

 
 

2.

Receive Public Verbal Comments Regarding Closed Session Items for Mountain View Montessori Charter School (MVMCS)

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the charter school, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. Please limit comments to three minutes per individual.

 
 

CLOSED SESSION

 
 

3.

PUBLIC EMPLOYMENT: Review Superintendent Evaluation

 
 

4.

PUBLIC EMPLOYMENT: Review Proposed Employment Contract for Superintendent

 
 

5.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for the Director of Nutrition Services

 
 

6.

PUBLIC EMPLOYMENT: Review proposed act to approve Interim Principal for Green Tree East School

 
 

7.

PUBLIC EMPLOYMENT: Review Proposed Offer of Employment for Classified Management School Safety Coordinator (SSC) Position

 
 

8.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for On-Site Instructional Coordinator (OSIC)

 
 

9.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.

 
 

10.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)

 
 

11.

REVIEW PUPIL SERVICES REPORT (Mrs. Benitez)

The board will review the pupil services report regarding:

A. Readmit student #9140270


 
 

12.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve VESD Personnel Reports #18-02 with Addendum(s) (Mrs. Mills)



M______ S______ V______

 
 

MOUNTAIN VIEW MONTESSORI CHARTER SCHOOL REGULAR BOARD MEETING

 
 

CLOSED SESSION

 
 

13.

ACT TO ADJOURN FROM THE VESD REGULAR BOARD MEETING AND OPEN THE MVMCS REGULAR BOARD MEETING (Mrs. Clark)

The board will adjourn from the regular board meeting of the Victor Elementary School District and open the Mountain View Montessori Charter School regular board meeting.

M_______ S_______ V_______

Time: _______

 
 

14.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve MVMCS Personnel Report #18-02 with Addendum(s) (Mrs. Mills)



M______ S______ V______

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

15.

Pledge of Allegiance

 
 

16.

REPORT ACTIONS TAKEN IN MVMCS CLOSED SESSION (Mrs. Clark)

Any actions taken in the MVMCS closed session will be reported out to the public.

 
 

17.

ACT TO ADJOURN THE MVMCS REGULAR BOARD MEETING AND RETURN TO THE REGULAR MEETING OF THE VICTOR ELEMENTARY SCHOOL DISTRICT (Mrs. Clark)

The board will adjourn from the MVMCS Board Meeting and return to the regular board meeting of the Victor Elementary School District.

M______ S______ V______

Time: _______

 
 

VICTOR ELEMENTARY SCHOOL DISTRICT REGULAR SESSION

 
 

18.

Report Actions Taken in VESD Closed Session (Mrs. Gonzales)

Any actions taken in the VESD closed session will be reported out to the public.

 
 

19.

Review Board Protocol

Respect-Decorum Section #4:: Board members will not discuss confidential, personnel, or negotiations outside of closed session.

 
 

20.

Review of Basic #1

VESD Basic #1: The decisions we make are for the good of all students.

 
 

STUDENT RECOGNITION

 
 

21.

Introduction of Students who Received VEEF Scholarships (Mrs. Betts)

Students who received scholarships from Victor Elementary Education Foundation were invited to the meeting to be introduced to the board.

 
 

Communication Session

 
 

22.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. Discussion of personnel matters is inappropriate for open session. The board is committed to protecting the privacy interests of district personnel. Should any member of the public wish to discuss a personnel matter, it must first be brought to the attention of the assistant superintendent of personnel services. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

23.

V.E.T.A. Report

 
 

24.

C.S.E.A. Report

 
 

25.

Superintendent's Comments

 
 

26.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

RECESS / RECEPTION

The board will recess for a 15-minute reception for the recipients of VEEF scholarships.

 
 

Information Items

 
 

27.

RECEIVE CITIZENS’ OVERSIGHT COMMITTEE REPORT (Mrs. Betts)

The Citizens Oversight Committee Chair, Danielle Guzman, will present an Oversight Committee Report to the board as required by Section 3.3 of the committee’s bylaws.

 
 

28.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2012 API (Mrs. Betts)

The board will review the quarterly report from the County Supt. of Schools office.

 
 

29.

RECEIVE BUDGET UPDATE (Mrs. Gleason)

The board will receive a budget update.

 
 

30.

RECEIVE REPORT ON 2016-17 ACTION PLANS (Mrs. Gonzales)

Cabinet members will give a summary report of the closed action plans for 2016-17.

 
 

31.

SECOND READING OF NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies are presented for the second reading and input. The final reading and approval is scheduled for September 13, 2017.

New and Revised Policies:
BB 9012 Board Member Electronic Communications (New)
BB 9240 Board Development (Revised)
BB 9323 Meeting Conduct (Revised)
BP 0460 Local Control And Accountability Plan (New)
BP 1250 Visitors-Outsiders (Revised)
BP 1340 Access To District Records (Revised)
BP 3270 Sale and Disposal of Book (Revised)
BP 3311 Bids (Revised)
BP 3311.1 Uniform Public Construction Cost Accounting Procedures (New)
BP 3470 Debt Issuance and Management (New)
BP 3551 Food Service Operations-Cafeteria Fund (Revised)
BP 4030 Nondiscrimination in Employment (Revised)
BP 4119.11 Sexual Harassment (Revised)
BP 5145.12 Search and Seizure (Revised)
BP 6145 Extracurricular And Co-curricular Activities (Revised)
BP 6174 Education For English Learners (Revised)

 
 

Consent Items (Items 32-36)

The board will review and approve all consent items listed below (items 32-36).

M_____ S_____ V_____

 
 

32.

Approve Minutes of the July 12, 2017, Regular Board Meeting and the July 25, 2017, Special Board Meeting

(click on Minutes in the left column, then select date)

 
 

33.

Approve District Warrants Report

 
 

34.

Act to Approve Donation from Patcraft

Patcraft would like to donate flooring, Letterpress luxury vinyl, to build a mock up to trial Patcraft product. The district is looking to possibly use Patcraft flooring as a standard flooring throughout the district for future flooring projects. The flooring will be installed in the lounge room at Maintenance & Operations, 14875 South Mojave Dr. Victorville, CA. 92395.

 
 

35.

Approve Volunteers for Endeavour School

 
 

36.

Act to Approve Offer of Employment of Certificated Management On-Site Instructional Coordinator (OSIC) Position

The recommended action is to approve the offer of employment for the Certificated Management OSIC position as presented.

 
 

ACTION ITEMS

 
 

37.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Benitez)

The board will take action to approve the pupil services report as presented.

A. Readmit student #9140270


M_______ S_______ V_______

 
 

38.

ACT TO APPROVE EMPLOYMENT CONTRACT OF SUPERINTENDENT (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Superintendent is a local agency executive and a proposed contract is presented.

The recommended action is to approve the Employment Contract for the Superintendent, as presented.

M_______ S_______ V_______

 
 

39.

ACT TO APPROVE REVISED JOB DESCRIPTION FOR THE DIRECTOR OF FOOD SERVICES AND REVISED SALARY PLACEMENT (Mrs. Mills)

Due to the high level of responsibility, the required knowledge level and expertise, and over 100 direct reports that this position is responsible for evaluating, the following changes are recommended:

• The job description for the Director of Food Services shall be revised and job title changed to Director of Nutrition Services.

• The salary placement shall be upgraded from Director III (Level V) to a Director II (Level VI) on the Management Salary Schedule. If approved, the proposed increase will come from the Nutrition Services budget.

The recommended action is to approve the job description and salary placement for the Director of Nutrition Services as presented.

M_____ S_____ V_____

 
 

40.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR THE DIRECTOR OF NUTRITION SERVICES (Mrs. Mills)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Nutrition Services is a local agency executive and a proposed offer of employment is presented.

The recommended action is to approve the offer of employment for the Director of Nutrition Services as presented.

M_____ S_____ V_____

 
 

41.

ACT TO APPROVE NUTRITION SERVICES SUPERVISOR POSITION (Mrs. Mills)

In order to support the Director of Nutrition Services and to ensure compliance with the state and federal regulations regarding the food service program, we are recommending the creation of a new management position, Supervisor of Nutrition Services. This new position will be 8 hours per day, 260 days per year, and will be paid from the Nutrition Services budget.

The recommended action is to approve the 8 hour/260 day Nutrition Services Supervisor position effective August 10, 2017.

M_____ S_____ V_____

 
 

42.

ACT TO APPROVE INTERIM PRINCIPAL FOR GREEN TREE EAST (Mrs.Mills)

It is recommended that Steve Potter be approved as Interim Principal for Green Tree East beginning August 1, 2017 until position is posted, interviews conducted and the position is filled.

The recommended action is that Steve Potter be approved as Interim Principal for Green Tree East beginning August 1, 2017 until position is posted, interviews conducted and the position is filled.

M_____ S_____ V_____

 
 

43.

ACT TO APPROVE REVISED JOB DESCRIPTION FOR THE POSITION OF SCHOOL SAFETY COORDINATOR (Mrs. Mills)

The job description for the position of School Safety Coordinator has been revised and is presented to the Board for approval.

The recommended action is to approve the revised School Safety Coordinator job description as presented.

M_____ S_____ V_____

 
 

44.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR CLASSIFIED MANAGEMENT SCHOOL SAFETY COORDINATOR POSITION (Mrs. Mills)

The Offer of Employment for the School Safety Coordinator will be presented for the board’s consideration as attached.

The recommended action is to approve the Offer of Employment for the School Safety Coordinator position as presented.

M_____ S_____ V_____

 
 

45.

ACT TO APPROVE TWO CLASSIFIED SDC/ED PARA EDUCATOR POSITIONS (Mrs. Mills)

Tanya Benitez, Assistant Superintendent of Pupil Services, recommends that two new Classified SDC/ED Para Educator positions be established due to district growth. These new positions will be 5.5 hours per day, 208 days per year and will support the ED classroom at Green Tree East Elementary that was moved from Village.

The recommended action is to approve two 5.5 hour/208 day SDC/ED Para Educator positions assigned to Green Tree East Elementary.

M_____ S_____ V_____

 
 

46.

ACT TO APPROVE CLASSIFIED NIGHT CUSTODIAN POSITION (Mrs. Mills)

Johnny Felix, Custodial Supervisor, recommends that one 4.75 hour/260 day Night Custodian position be established due to an increase in work load. This new position will be assigned to rove between Lomitas and the District Office.

The recommended action is to approve one 4.75 hour/260 day Night Custodian position assigned to rove effective 8/10/17.

M_____ S_____ V_____

 
 

47.

ACT TO APPROVE EMPLOYMENT OF CLASSROOM TEACHERS ON THE BASIS OF A PROVISIONAL INTERN PERMIT (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. The District has made diligent recruitment efforts.

The recommended action is to approve the employment of individuals on the basis of Provisional Intern Permits as presented.

M_____ S_____ V_____

 
 

48.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON FULLERTON JOINT UNION HIGH SCHOOL DISTRICT BID #1516-15 TO SHADE STRUCTURES, INC. FOR DSA APPROVED SHADE SHELTERS (Mrs. Gleason)

The Victor Elementary School District Governing Board took action on June 7, 2017 to approve utilization of a piggyback bid with Fullerton Joint Union High School District Bid #1516-15 to Shade Structures, Inc. for DSA approved shade shelters. This contract was effective through July 18, 2017, but has been extended through July 18, 2018. The District has thoroughly evaluated options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves continued utilization of Fullerton Joint Union High School District Bid #1516-15 to Shade Structures, Inc. for DSA approved shade shelters authorizing Denise Gleason, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through July 18, 2018.

M_____ S_____ V_____

 
 

49.

ACT TO APPROVE PIGGYBACK ON DESERT SANDS UNIFIED SCHOOL DISTRICT BID #14/15-005 TO ROCKVIEW FARMS FOR MILK AND DAIRY PRODUCTS (Mrs. Gleason)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves utilization of Desert Sands Unified School District Bid #14/15-005 to Rockview Farms for Milk and Dairy Products, authorizing Denise Gleason, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through June 30, 2018.

M_____ S_____ V_____

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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