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Victor Elementary School District
Agenda
Regular Board Meeting (Annual Organizational Meeting)
WED, December 13, 2017, 6:00 pm
Location:
West Palms School, 14375 Del Gado Rd, Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Gary Elder, President; Clayton Moore, Vice President; Karen Morgan, Clerk; Joyce Chamberlain and Gabriel Stine

Public Verbal Comments

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #18-06 with Addendum(s)

M______ S______ V______

 
 

4.

REVIEW PUPIL SERVICES REPORT (Mrs. Benitez)

The board will review the pupil services report regarding:

A. Expulsion for student #78930
B. Expulsion for student #334865

 
 

5.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

6.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)

 
 

7.

RECEIVE WORKERS COMPENSATION REPORT (Mrs. Betts)

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

8.

Pledge of Allegiance

 
 

9.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

10.

Review Board Protocol

Respect-Decorum Section, #8: Board members, as their time permits, are encouraged to visit school sites and attend school functions, but will avoid interrupting instruction or interrupting employees at work.

 
 

11.

Review of Basic #5

VESD Basic #5: We are responsible for providing and maintaining a safe, accident-free environment that fosters physical and emotional security.

 
 

School Report

 
 

12.

West Palms Conservatory (Mrs. Lester)

Principal Jackie Lester will present the school action plan to achieve student progress.

 
 

Communication Session

 
 

13.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

14.

V.E.T.A. Report

 
 

15.

C.S.E.A. Report

 
 

16.

Superintendent's Comments

 
 

17.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Recess

The board will take a brief recess.

 
 

Information Items

 
 

18.

RECEIVE FINAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the final report from the County Superintendent of Schools regarding Williams monitored schools based on the 2012 API.

 
 

19.

RECEIVE ANNUAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the annual summary report from the County Superintendent of Schools regarding Williams monitored schools based on the 2012 API.

 
 

20.

RECEIVE MONTHLY SUSPENSION REPORTS FOR NOVEMBER 2017 (Mrs. Benitez)

The board will receive the monthly suspension report.

 
 

21.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board will receive the monthly monitoring report.

 
 

22.

SECOND READING OF NEW AND REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies are presented for the second reading and input. The final reading and approval is scheduled for January 17, 2018.

New and Revised Bylaws & Policies:
BB 9121 President (Revised)
BB 9220 Governing Board Elections (Revised)
BB 9230 Orientation (Revised)
BP 0410 Nondiscimination in District Programs and Activities (Revised)
BP 2140 Evaluation of the Superintendent (New)
BP 3260 Fees And Charges (Revised)
BP 3541.2 Transportation for Students With Disabilities (Revised)
BP 3555 Nutrition Program Compliance (Revised)
BP 5030 Student Wellness (Revised)
BP 5111 Admission (Revised)
BP 5111.1 District Residency (Revised)
BP 5113 Absences and Excuses (Revised)
BP 5141.21 Administering Medication and Monitoring Health Conditions (Revised)
BP 5145.3 Nondiscrimination-Harassment (Revised)
BP 5145.7 Sexual Harassment (Revised)
BP 6111 School Calendar (Revised)
BP 6117 Year-Round Schedules (Revised)
BP 6161.1 Selection and Evaluation of Instructional Materials (Revised)
BP 6164.6 Identification and Education Under Section 504 (Revised)
BP 6173 Education For Homeless Children (Revised)

 
 

Consent Items (Items 23-28)

The board will review and approve all consent items listed below (items 23-28).

M_____ S_____ V_____

 
 

23.

Approve Minutes of the November 15, 2017, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

24.

Approve District Warrants

 
 

25.

Approve Establishment of a CA Cadet Corps Unit at Liberty School

 
 

26.

Approve $60 Donation for Liberty School from "Your Cause, LLC", Trustee for Pacific Gas & Electric

 
 

27.

Approve $15,491.10 Donation for Discovery School of the Arts from Explorer Parent Support Group. The school will use it towards their STEAM Lab.

 
 

28.

Approve Volunteers for Brentwood, Discovery, Endeavour, Green Tree East, Irwin Academy, Liberty, Mojave Vista, Montessori, Park View, Puesta del Sol and Sixth St. Prep Schools

 
 

ACTION ITEMS

 
 

29.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Benitez)

The board will take action to approve the pupil services report regarding the following students, as presented:

A. Expulsion for student #78930
B. Expulsion for student #334865

M_______ S_______ V_______

 
 

30.

ACT TO APPROVE CLASSIFIED NOON DUTY SUPERVISOR POSITIONS (Mrs. Mills)

To comply with Assembly Bill 670, administration recommends the establishment of up to 192 Classified Noon Duty Supervisor positions, as determined by the needs of each school site. Each position will be 197 days per year. The hours for each position will vary based upon the needs of each site, and will range between 1 hour per day and 4.5 hours per day.

The recommended action is to approve the establishment of Classified Noon Duty Supervisor positions, not to exceed 192 in total, effective 1/1/18.

M_______ S_______ V_______

 
 

31.

ACT TO APPROVE CLASSIFIED NOON DUTY SUPERVISOR SALARY SCHEDULE (Mrs. Mills)

The Classified Noon Duty Supervisor Salary Schedule will be presented for the Boardís consideration.

The recommended action is to approve the Classified Noon Duty Supervisor Salary Schedule as presented.

M_______ S_______ V_______

 
 

32.

ACT TO APPROVE EMPLOYMENT CLASSROOM TEACHER ON THE BASIS OF A PROVISIONAL INTERN PERMIT (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. The District has made diligent recruitment efforts.

The recommended action is to approve the employment of Hannah Clair on the basis of Provisional Intern Permit as presented.

M_______ S_______ V_______

 
 

33.

ACT TO APPROVE FIRST INTERIM REPORT (Mrs. Gleason)

The first interim budget report will be presented.

The recommended action is for the Board to direct its President to certify that, based on current conditions, the District will be able to meet its financial obligations for this year and the ensuing two years and to approve changes to the Districtís budget through October 31, 2017.

M_______ S_______ V_______

 
 

34.

ACT TO APPROVE PIGGYBACK ON CMAS CONTRACT #4-17-78-0006B TO MIRACLE RECREATION FOR PLAYGROUND EQUIPMENT (Mrs. Gleason)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves utilization of CMAS Contract #4-17-78-0006B to Miracle Recreation for playground equipment authorizing Denise Gleason, Director of Fiscal Services, to sign a piggyback agreement for use of this contract for its full term through September 30, 2022.

M_______ S_______ V_______

 
 

35.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON ARVIN USD BID #13-14-001 TO SIERRA SCHOOL EQUIPMENT COMPANY FOR SCHOOL OR OFFICE FURNISHING AND ACCESSORIES (Mrs. Gleason)

The Victor Elementary School District Governing Board took action on June 7, 2017 to approve utilization of a piggyback bid with Arvin USD Bid #13-14-001 to Sierra School Equipment Company for school or office furnishing and accessories. This contract was effective through December 15, 2017, but has been extended through December 15, 2018. The District has thoroughly evaluated options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves continued utilization of Arvin USD Bid #13-14-001 to Sierra School Equipment Company for school or office furnishing and accessories authorizing Denise Gleason, Director of Fiscal Services, to sign a piggyback agreement to continue use of this contract for its full term through December 15, 2018.

M_______ S_______ V_______

 
 

36.

ACT TO APPROVE & ADOPT THE REVISED DESERT MOUNTAIN SELPA LOCAL PLAN (Mrs. Gonzales)

On September 8, 2017, the CAHELP Governance Council took action to approve the revised Desert Mountain SELPA Local Plan. As a member district of tHe CAHELP JPA, VESD has been asked to approve & adopt the revised plan.

The recommended action is to approve & adopt the revised Desert Mountain SELPA Local Plan.

M_______ S_______ V_______

 
 

37.

ACT TO ELECT THE VOTING REPRESENTATIVE FOR THE BOARD OF TRUSTEES FOR 2018 (Mrs. Gonzales)

The representative serves to vote at the county committee on school district organization annual meeting, to fill any vacant committee positions. The county committee reviews requests on unification and/or transfers of territory. The board representative for 2017 was Clayton Moore.

The board will take action to elect a voting representative for 2018.

M_____ S_____ V_____

 
 

38.

ACT TO ELECT THE CLERK OF THE BOARD OF TRUSTEES FOR 2018 (Mrs. Gonzales)

The clerk will run board meetings when the president and vice-president are absent and will serve as signator on all actions requiring board certification. The clerk of the board for 2017 was Karen Morgan.

The board will take action to elect a clerk of the board for 2018.

M_____ S_____ V_____

 
 

39.

ACT TO ELECT THE VICE-PRESIDENT OF THE BOARD OF TRUSTEES FOR 2018 (Mrs. Gonzales)

The vice-president will run board meetings when the president is absent. Clayton Moore was the vice-president for 2017.

The board will take action to elect a vice president of the board for 2018.

M_____ S_____ V_____

 
 

40.

ACT TO ELECT THE PRESIDENT OF THE BOARD OF TRUSTEES FOR 2018 (Mrs. Gonzales)

The president of the board is in charge of the board meetings and serves as the spokesperson on behalf of the board. Gary Elder served as the board president for 2017.

The board will take action to elect a president of the board for 2018.

M_____ S_____ V_____

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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