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Victor Elementary School District
Agenda
Regular Board Meeting
WED, September 12, 2018, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Clayton Moore, President; Joyce Chamberlain, Clerk; Gary Elder, Gabriel Stine and Allen Williams

Administer Oath of Office

Superintendent Jan Gonzales will administer the oath of office at the beginning of the board meeting to new board member Allen Williams who was appointed to replace Karen Morgan.

 
 

Public Verbal Comments (6:00 p.m.)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-03 with Addendum(s) (Mrs. Mills)

M______ S______ V______

 
 

4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

5.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)

 
 

6.

RECEIVE WORKERS COMPENSATION REPORT (Mrs. Betts)

 
 

7.

REVIEW EDUCATIONAL SERVICES REPORT (Ms. Clark)

The board will review the educational services report regarding:

A. Readmit for student #9138362
B. Readmit for student #9135724

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

8.

Pledge of Allegiance

 
 

9.

Administer Oath of Office (Mrs. Gonzales)

Superintendent Jan Gonzales will administer the oath of office to new board member Allen Williams who was appointed to replace Karen Morgan.

 
 

10.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

11.

Review Board Protocol

Respect-Decorum Section #6: Disagreements shall not be discussed outside the board room.

 
 

12.

Review of Basic #3

VESD Basic #3: As ambassadors of VESD, our conduct is held in high regard and reflected in all we do. Therefore, we act positively in our speech, work ethic, and social media conduct.

 
 

13.

Recognition of Schools March of Dimes Fundraiser Participation (Mr. Camarena)

VESD schools held a fundraising campaign to benefit the March of Dimes in their mission to improve the health of mothers and babies by preventing birth defects, premature birth and infant mortality. The schools with the highest fundraising totals will be recognized this evening.

 
 

Communication Session

 
 

14.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

15.

V.E.T.A. Report

 
 

16.

C.S.E.A. Report

 
 

17.

Superintendent's Comments

 
 

18.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Recess

The board will take a brief recess.

 
 

PUBLIC HEARING

 
 

19.

Public Hearing for Instructional Materials for 2018-2019 (Ms. Clark)

In accordance with AB 2600, the district is required to hold a public hearing to ensure that each pupil in the Victor Elementary School District has sufficient textbooks and instructional materials.

Time hearing opened: ________ Time hearing closed: ________

 
 

Information Items

 
 

20.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The board will receive the monthly conference report for August, 2018.

 
 

21.

Joint Presentation Of Collective Bargaining Agreement Sunshine List With VETA (Mrs. Mills)

Using the Interest Based Bargaining Approach, VETA and District Negotiators met on August 23, 2018, to identify those areas of the contract which we want to review for possible changes. These include:

• New Appendix Glossary
• Article V - Working Time
• Article VI - Assignment
• Article VII - Transfers
• Article VIII - Class Size
• Article IX - Inclusion
• Article X - Safety Conditions of Employment/Medical Procedures
• Article XI - Leaves
• Article XII - Benefits
• Article XIII - Compensation
• Article XIV - Payroll Deductions
• Article XVI - Evaluation
• Article XXIII - Savings
• Article XXIV - Agency Service Fee
• Appendix C Salary Schedule
• Appendix Evaluation Forms
• Appendix D School Nurse Evaluation Form
• Appendix E MOU’s
• Appendix F Job Descriptions
• Appendix H Teacher Work Calendar
• Table of Contents Update

 
 

22.

Receive Joint Presentation of Collective Bargaining Agreement Reopeners with CSEA (Mrs. Betts)

Using the Interest Based Bargaining Approach, CSEA and District Negotiators met to identify those areas of the contract which we want to review for possible changes. These include:

• Article 6 Transfer and Promotion
• Article 7 Pay and Allowances
• Article 9 Leaves
• Article 10 Health and Welfare Benefits
• Article 16 Organizational Security

These reopeners are presented for the Board’s information and for the public. Some team members may be present to answer questions.

 
 

23.

RECEIVE REPORT ON 2017-18 ACTION PLANS (Mrs. Gonzales)

Cabinet members will give a summary report of the closed action plans for 2017-18.

 
 

24.

SECOND READING OF NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies are presented for the second reading and input. The final reading and approval is scheduled for October 24, 2018.

New and Revised Policies:

BP 0410 Nondiscimination in District Programs (Revised)
BP 3514 Environmental Safety (Revised)
BP 3514.1 Hazardous Substances (Revised)
BP 3516 Emergencies and Disaster Preparedness Plan (Revised)
BP 3551 Food Service Operations-Cafeteria Fund (Revised)
BP 3553 Free And Reduced Price Meals (Revised)
BP 4158, 4258, 4358 Employee Protection (Revised)
BP 5022 Student and Family Privacy Rights (New)
BP 5111 Admission (Revised)
BP 5111.1 District Residency (Revised)
BP 5125 Student Records (Revised)
BP 5131.1 Bus Conduct (Revised)
BP 5131.2 Bullying (Revised)
BP 5145.3 Nondiscrimination-Harassment (Revised)
BP 5145.6 Parental Notifications (Revised)
BP 5145.13 Response To Immigration Enforcement (New)

 
 

Consent Items (Items 25-33)

The board will review and approve all consent items listed below (items 25-33).

M_____ S_____ V_____

 
 

25.

Approve Minutes of the August 8, 2018, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

26.

Approve District Warrants Report

 
 

27.

Approve Contract List

 
 

28.

Approve Donation from Mojave Environmental Education Consortium for $831.8 to Challenger School of Sports and Fitness for field trip transportation.

 
 

29.

Approve Donations of $5,319.19 and $252.15 from Galileo PTO for Galileo Academy field trip transportation expenses

 
 

30.

Approve Resolution #18-26, Excusing Absence for Dr. Gabriel Stine at July 11, 2018, regular board meeting

 
 

31.

Approve Annual Membership Agreement with SANDABS

 
 

32.

Approve and Adopt Resolution #18-24 Determining Availability of Textbooks and Instructional Materials for 2018-2019

 
 

33.

Approve Volunteers for Brentwood, Challenger, Del Rey, Discovery, Endeavour, Galileo, Green Tree East, Irwin, Liberty, Lomitas, Mojave Vista, Montessori, Park View, Puesta del Sol, Sixth St. Prep, Village and West Palms schools

 
 

ACTION ITEMS

 
 

34.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommendation is to approve the following action(s) as presented:

A. Readmit for student #9138362
B. Readmit for student #9135724


M_______ S_______ V_______

 
 

35.

ACT TO APPROVE FOUR BUDGETED TEACHING POSITIONS TO BE USED AS NEEDED (Mrs. Mills)

In the event that enrollment dictates the need to open additional classrooms, we are requesting approval of four budgeted teaching positions.

The recommended action is approve four budgeted teaching positions to be used as needed for the 2018/2019 school year.

M_______ S_______ V_______

 
 

36.

ACT TO APPROVE CLASSIFIED SERVICE NOON DUTY SUPERVISOR POSITION (Mrs. Mills)

The staff and School Site Council at Puesta del Sol recommend that one 2 hour/197 day Noon Duty Supervisor position be established to provide additional support and supervision for students. The cost of this new position will be paid by the site.

The recommended action is to approve one site-funded 2 hour/197 day Noon Duty Supervisor position effective 9/13/18.

M_______ S_______ V_______

 
 

37.

ACT TO APPROVE SALARY PLACEMENT FOR MOUNTAIN VIEW MONTESSORI HEAD OF SCHOOL (Mrs. Mills)

After a file and transcript review, the salary placement for the Head of School of Mountain View Montessori needs to be corrected from A2 to C2, retroactive to July 1, 2018.

The recommended action is to approve the corrected salary placement for the Head of School of Mountain View Montessori.

M_______ S_______ V_______

 
 

38.

APPROVE 2017/2018 UNAUDITED FINANCIAL REPORTS (Mrs. Gleason)

The district has completed closing the financial books for the 2017/2018 fiscal year. The financial reports (unaudited) are included for the Board's approval.

Recommended action is to approve the Unaudited Actual Report as presented.

M_______ S_______ V_______

 
 

39.

ACT TO APPROVE RESOLUTION 18-25, ADOPTING THE GANN LIMIT (Mrs. Gleason)

Education Code Sections 1629 and 42123 specify that each year District Governing Boards shall identify their annual estimated appropriations limits for the current year and their actual appropriations limits for the preceding year.

The State approved software was used in calculating the GANN Limits. A copy of the worksheet is included for your information. Also attached for your consideration is Resolution #18-25 adopting the GANN Limit thereby complying with Education Code Sections 1629 and 42123.

The recommended action is to adopt the resolution as presented.

M_______ S_______ V_______

 
 

40.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON DESERT SANDS USD BID #17/18-005 TO CDW-G FOR THE PURCHASE OF CHROMEBOOKS (Mrs. Sharp)

The Victor Elementary School District Governing Board took action on October 25, 2017 to approve utilization of a piggyback bid with Desert Sands USD Bid #17/18-005 to CDW-G for the purchase of Chromebooks. This contract was effective through September 18, 2018, but has been extended through September 19, 2019. The District has thoroughly evaluated its options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves continued utilization of Desert Sands USD Bid #17/18-005 to CDW-G for the purchase of Chromebooks authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through September 19, 2019.

M_______ S_______ V_______

 
 

41.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON DESERT SANDS USD BID #17/18-005 TO TROXELL COMMUNICATIONS FOR THE PURCHASE OF THE GOOGLE EDU MANAGEMENT CONSOLE LICENSE FOR CHROMEBOOKS (Mrs. Sharp)

The Victor Elementary School District Governing Board took action on October 25, 2017 to approve utilization of a piggyback bid with Desert Sands USD Bid #17/18-005 to Troxell Communications for the purchase of the Google EDU Management Console License for Chromebooks. This contract was effective through September 18, 2018, but has been extended through September 19, 2019. The District has thoroughly evaluated its options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves continued utilization of Desert Sands USD Bid #17/18-005 to Troxell Communications for the purchase of the Google EDU Management Console License for Chromebooks authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through September 19, 2019.

M_______ S_______ V_______

 
 

42.

ACT TO PIGGYBACK ON DEPARTMENT OF GENERAL SERVICES CONTRACT #1-18-23-23 A-H TO VARIOUS VENDORS FOR FLEET VEHICLES-VANS & SUV’S (Mrs. Sharp)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and positive vendor reputations.

The recommended action is that the Board approves utilization of Department of General Services Contract #1-18-23-23 A-H to various vendors for fleet vehicles-vans and SUV’s authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through April 30, 2020.

M_______ S_______ V_______

 
 

43.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON CORONA-NORCO USD BID #14/15-003CNS TO P&R PAPER SUPPLY COMPANY, INC. FOR NUTRITION SERVICE SUPPLIES (Mrs. Sharp)

The Victor Elementary School District Governing Board took action on November 15, 2017 to approve utilization of a piggyback bid with Corona-Norco Unified School District Bid #14/15-003CNS to P&R Paper Supply Company, Inc. for the purchase of Nutrition Service supplies. This contract was effective through July 31, 2018, but has been extended through July 31, 2019. The District has thoroughly evaluated its options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves continued utilization of Corona-Norco Unified School District Bid #14/15-003CNS to P&R Paper Supply Company, Inc. for the purchase of Nutrition Service supplies authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through July 31, 2019.

M_______ S_______ V_______

 
 

44.

ACT TO ELECT THE VICE-PRESIDENT OF THE BOARD OF TRUSTEES FOR THE REMAINDER OF 2018 (Mrs. Gonzales)

The vice-president will run board meetings when the president is absent. Former board member Karen Morgan was the vice-president until her resignation effective August 1, 2018.

The board will take action to elect a vice president of the board for the remainder of 2018.

M_____ S_____ V_____

 
 

45.

ACT TO ELECT THE CLERK OF THE BOARD OF TRUSTEES FOR THE REMAINDER OF 2018 (Mrs. Gonzales)

The clerk will run board meetings when the president and vice-president are absent and will serve as signator on all actions requiring board certification. The current clerk of the board for 2018 has been Joyce Chamberlain.

The board will take action to elect a clerk of the board for the remainder of 2018.

M_____ S_____ V_____

 
 

46.

ACT TO NOMINATE CSBA DIRECTOR-AT-LARGE (Mrs. Gonzales)

California School Boards Association (CSBA) is accepting nominations for Director-at-Large Asian/Pacific Islander and Hispanic candidates. The nominations must be made by a CSBA member board and the nominee must be a board member from a CSBA member district.

The board will consider taking action to approve one or more nominees.

M_______ S________ V________

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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