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Victor Elementary School District
Agenda
Regular Board Meeting (Annual Organizational Meeting)
WED, December 12, 2018, 6:00 pm
Location:
Irwin Academy, 14907 S. Mojave Dr., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Clayton Moore, President; Joyce Chamberlain, Vice President; Gabriel Stine, Clerk; Gary Elder and Allen Williams

Administer Oath of Office to Elected Board Members (Mrs. Gonzales)

Superintendent Jan Gonzales will administer the oath of office to elected board members Gary Elder, Clayton Moore and Allen Williams at the beginning of the board meeting.

 
 

Public Verbal Comments

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-06 with Addendum(s)

M______ S______ V______

 
 

4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

5.

Pledge of Allegiance

 
 

6.

Administer Oath of Office to Elected Board Members (Mrs. Gonzales)

Superintendent Jan Gonzales will administer the oath of office to elected board members Gary Elder, Clayton Moore and Allen Williams.

 
 

7.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

8.

Review Board Protocol

Communications Section #7: All significant administrative actions are to be communicated to all board members.

 
 

9.

Review of Basic #7

VESD Basic #7: We take responsibility and communicate concerns, providing possible solutions in order to create an environment of teamwork.

 
 

School Report

 
 

10.

Irwin Academy (Ms. Zoet)

Principal Pat Zoet will present the school action plan to achieve student progress.

 
 

Communication Session

 
 

11.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

12.

V.E.T.A. Report

 
 

13.

C.S.E.A. Report

 
 

14.

Superintendent's Comments

 
 

15.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Recess

The board will take a brief recess.

 
 

Information Items

 
 

16.

RECEIVE FINAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the final report from the County Superintendent of Schools regarding Williams monitored schools based on the 2012 API.

 
 

17.

RECEIVE ANNUAL COUNTY REPORT REGARDING WILLIAMS MONITORED SCHOOLS (Mrs. Betts)

The board will receive a copy of the annual summary report from the County Superintendent of Schools regarding Williams monitored schools based on the 2012 API.

 
 

18.

RECEIVE MONTHLY SUSPENSION REPORTS FOR NOVEMBER 2018 (Ms. Clark)

The board will receive the monthly suspension report for November, 2018.

 
 

19.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board will receive the monthly monitoring report.

 
 

20.

FIRST READING OF REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies are presented for the first reading and input. The second reading is scheduled for January 16, 2019, with the final reading and approval scheduled for February 20, 2019.

Revised Policies:

BB 9310 Board Policies (Revised)
BP 4140,4240,4340 Bargaining Units (Revised)
BP 6174 Education For English Learners (Revised)

 
 

Consent Items (Items 22-26)

The board will review and approve all consent items listed below (items 22-26).

M_____ S_____ V_____

 
 

21.

Approve Minutes of the November 14, 2018, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

22.

Approve District Warrants

 
 

23.

Approve $500 Donation for Galileo School from Exxon Mobil Educational Alliance Program. The school will use it for Math and/or Science instructional materials.

 
 

24.

Approve $5,524.26 Donation from Galileo PTO for Galileo's first trimester field trips.

 
 

25.

Approve Volunteers for Brentwood, Challenger, Discovery, Galileo, Green Tree East, Irwin Academy, Lomitas, Mojave Vista, Sixth St. Prep, Village and West Palms Schools

 
 

ACTION ITEMS

 
 

26.

ACT TO APPROVE MEMORANDUMS OF UNDERSTANDING WITH CSEA (Mrs. Betts)

Through negotiations, an agreement has been reached with CSEA and Victor Elementary School District on the following Memorandums of Understanding:

• Memorandum of Understanding: Addressing the implementation of a new evaluation tool and revised improvement plan process to better support classified bargaining unit members.

• Memorandum of Understanding: The purpose is to plan for the classified staffing needs for the 2019-20 school year by offering an early-notification stipend of $2500.

The recommended action is to approve the Memorandums of Understanding between CSEA and VESD as presented.

M_______ S_______ V_______

 
 

27.

ACT TO APPROVE CSEA AB 1200 (Mrs. Betts)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.



The recommended action is to approve the AB 1200.

M_______ S_______ V_______

 
 

28.

ACT TO APPROVE EARLY NOTIFICATION RETIREMENT INCENTIVE FOR CLASSIFIED MANAGEMENT AND CONFIDENTIAL EMPLOYEES (Mrs. Mills)

The purpose is to plan for the classified management and confidential staffing needs for the 2019/2020 school year by offering an early-notification stipend of $2500.

The recommended action is to approve the early notification retirement incentive for Classified Management and Confidential Employees.

M_______ S_______ V_______

 
 

29.

ACT TO APPROVE POSITIONS FOR EL EVADO SCHOOL (Mrs. Mills)

The base projection for El Evado is 700 students requiring seventeen new positions. Due to students shifting from one school to another, other positions including teaching, custodian and NDS, will also shift from one school to another.

The recommended action is to approve the establishment of seventeen new positions as defined on the attached memo.

M_______ S_______ V_______

 
 

30.

ACT TO APPROVE FIRST INTERIM REPORT (Mrs. Gleason)

The first interim budget report will be presented.

The recommended action is for the Board to direct its President to certify that, based on current conditions, the District will be able to meet its financial obligations for this year and the ensuing two years and to approve changes to the District’s budget through October 31, 2018.

M_______ S_______ V_______

 
 

31.

ACT TO APPROVE PIGGYBACK ON GLENDALE USD BID #P-13-18/19 TO APPLE COMPUTER CORPORATION FOR IT GOODS AND SERVICES (Mrs. Sharp)

The District was previously piggybacked on Glendale USD Bid #P-13 13/14 to Apple Computer Corporation for IT goods and services. This contract expired October 15, 2018. Glendale USD conducted a new bid #13-18/19, for the same items, which was awarded to the same vendor. The District has thoroughly evaluated options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves utilization of Glendale USD Bid #P-13 18/19 to Apple Computer Corporation for IT goods and services authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through October 16, 2023.

M_____ S_____ V_____

 
 

32.

ACT TO APPROVE THE SALE OF SURPLUS PROPERTY INCLUDING FURNITURE AND ELECTRONIC EQUIPMENT (Mr. Etter)

The District desires to efficiently manage personal property that can no longer be used by the District. In this effort, the District requests the Board designates authority to the Director of Facilities, Dale Etter, to sell surplus items to the highest responsible bidder through a private auction firm. Items to be sold include, but are not limited to, furniture and electronic equipment.

The recommended action is to approve designated authority to the Director of Facilities, Dale Etter, to sell surplus items through a private auction firm. Items to be sold include, but are not limited to, furniture and electronic equipment.

M_____ S_____ V_____

 
 

33.

ACT TO APPROVE THE SALE OF NUTRITION SERVICES SURPLUS AND DESIGNATE DALE ETTER TO DISPOSE OF ITEMS (Mr. Etter)

The District desires to efficiently manage personal property that can no longer be used by the District. In this effort, the District requests the Board designate authority to the Director of Facilities, Dale Etter, to sell Nutrition Services surplus through the use of a private auction firm. Total value of Nutrition Service surplus is estimated at approximately $2,230.00.

The recommended action is to approve designated authority to the Director of Facilities, Dale Etter, to sell surplus Nutrition Services items through the use of a private auction firm.

M_____ S_____ V_____

 
 

34.

ACT TO ELECT THE VOTING REPRESENTATIVE FOR THE BOARD OF TRUSTEES FOR 2019 (Mrs. Gonzales)

The representative serves to vote at the county committee on school district organization annual meeting, to fill any vacant committee positions. The county committee reviews requests on unification and/or transfers of territory. The board representative for 2018 was Clayton Moore.

The board will take action to elect a voting representative for 2019.

M_____ S_____ V_____

 
 

35.

ACT TO ELECT THE CLERK OF THE BOARD OF TRUSTEES FOR 2019 (Mrs. Gonzales)

The clerk will run board meetings when the president and vice-president are absent and will serve as signator on all actions requiring board certification. The clerk of the board for 2018 was Joyce Chamberlain until she was voted as vice-president and Gabriel Stine was voted clerk of the board at the 9/12/18 board meeting for the remainder of the calendar year.

The board will take action to elect a clerk of the board for 2019.

M_____ S_____ V_____

 
 

36.

ACT TO ELECT THE VICE-PRESIDENT OF THE BOARD OF TRUSTEES FOR 2019 (Mrs. Gonzales)

The vice-president will run board meetings when the president is absent. Karen Morgan was the vice-president for 2018 until her resignation effective 8/1/18. Joyce Chamberlain was voted vice-president at the 9/12/18 board meeting for the remainder of the calendar year.

The board will take action to elect a vice president of the board for 2019.

M_____ S_____ V_____

 
 

37.

ACT TO ELECT THE PRESIDENT OF THE BOARD OF TRUSTEES FOR 2019 (Mrs. Gonzales)

The president of the board is in charge of the board meetings and serves as the spokesperson on behalf of the board. Clayton Moore served as the board president for 2018.

The board will take action to elect a president of the board for 2019.

M_____ S_____ V_____

 
 

38.

ACT TO NOMINATE CSBA DELEGATE ASSEMBLY CANDIDATE (Mrs. Gonzales)

The CSBA Delegate Assembly works with member board districts, county offices, the Board of Directors and Executive Committee. Delegates ensure that the Association promotes the interests of California's school districts and county offices of education. Nomination and candidate biographical sketch forms for CSBA's Delegate Assembly are now being accepted until January 7, 2019. Any CSBA member board is eligible to nominate board members within their geographical region or subregion. Each board may nominate as many individuals as it chooses.

In addition to the nomination, nominees must submit a candidate biographical sketch form. An optional one-page, one-sided, resume may also be submitted, (resume cannot be substituted for the candidate biographical sketch form). All materials must be postmarked no later than Saturday, January 7, 2019.

The board may take action to nominate candidates.

M_______ S_______ V_______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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