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Victor Elementary School District
Agenda
Regular Board Meeting
WED, January 16, 2019, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Joyce Chamberlain, President; Gabriel Stine, Vice President; Allen Williams, Clerk; Gary Elder and Clayton Moore

Public Verbal Comments

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-07 with Addendum(s)

M______ S______ V______

 
 

4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

5.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)

 
 

6.

REVIEW EDUCATIONAL SERVICES REPORT (Mr. Bettger & Ms.Clark)

The board will review the educational services report regarding:

A. Readmit for Student #9137684

B. Suspended Expulsion for Student #9146173

C. Suspended Expulsion for Student #95667

D. Expulsion for Student #9135462

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

7.

Pledge of Allegiance

 
 

8.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

9.

Review Board Protocol

Communications Section #8: Board members have a unique responsibility to share pertinent information that they see and hear regarding the district.

 
 

10.

Review of Basic #8

VESD Basic #8: We honor and respect others’ time by acknowledging phone calls, e-mails, and messages by the next business day.

 
 

Communication Session

 
 

11.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

12.

V.E.T.A. Report

 
 

13.

C.S.E.A. Report

 
 

14.

Superintendent's Comments

 
 

15.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Information Items

 
 

16.

RECOGNITION OF 2018 PRESIDENT, VICE-PRESIDENT, AND CLERK OF THE BOARD (Mrs. Gonzales)

The district will recognize the 2018 board president, Clayton Moore; vice-president, Joyce Chamberlain; and board clerk, Dr. Gabriel Stine, for their service.

 
 

17.

RECEIVE SPECIAL EDUCATION PRESENTATION (Mrs. Benitez)

Assistant Superintendent of Pupil Services, Tanya Benitez, will give an update on Special Education data.

 
 

18.

RECEIVE QUARTERLY WILLIAMS UNIFORM COMPLAINT REPORT (Mrs. Benitez)

The board will receive the quarterly report for October 2018 - December 2018.

 
 

19.

RECEIVE 2017-2018 DISTRICT AUDIT (Mrs. Gleason)

The District’s Auditor, Jeff Nigro, CPA of Nigro & Nigro, has completed the 2017-2018 audit. Copies have been forwarded to the appropriate State and County agencies. Copies are also available at the District Office for review by any interested parties.

 
 

20.

RECEIVE BUDGET UPDATE (Mrs. Gleason)

The board will receive a budget update.

 
 

21.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The monthly conference report for November, 2018, will be presented.

 
 

22.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Ms. Clark)

The board will receive the monthly attendance recognition report.

 
 

23.

RECEIVE MONTHLY SUSPENSION REPORT FOR DECEMBER 2018 (Ms. Clark)

The board will receive the monthly suspension report.

 
 

24.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board will receive the monthly monitoring report.

 
 

25.

SECOND READING OF REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies are presented for the second reading and input. The final reading and approval is scheduled for February 20, 2019.

Revised Policies:

BB 9310 Board Policies (Revised)
BP 4140,4240,4340 Bargaining Units (Revised)
BP 6174 Education For English Learners (Revised)

 
 

Consent Items (Items 26-34)

The board will review and approve all consent items listed below (items 26-34)

M_____ S_____ V_____

 
 

26.

Approve Minutes of the December 12, 2018, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

27.

Approve District Warrants

 
 

28.

Approve Contract List

 
 

29.

Approve 2019-2020 Budget Calendar

 
 

30.

Approve Updated County Form No. 1, Certification of Board Minutes

 
 

31.

Approve 2019/20 & 2020/21 School Calendars

The 2019-20 and 2020-21 traditional VESD calendars are presented for consent. Both years’ calendars include Sixth Street Prep charter school. Mountain View Montessori charter school is currently considering variations. Montessori’s calendars will be presented for consent at a later date.

 
 

32.

Approve $866.76 Donation from Lifetouch Studios to Galileo School as a Commission Check for Fall Pictures.

 
 

33.

Approve Donation of a Mural to Puesta Del Sol School Sponsored by Sit & Sleep

Puesta del Sol School won a contest sponsored by Sit & Sleep for a "Dream Big" mural to be painted on an outside wall of the school.

 
 

34.

Approve Volunteers for Brentwood, Endeavour, Galileo, Green Tree East, Liberty, Lomitas, Mojave Vista, Montessori and Village Schools

 
 

ACTION ITEMS

 
 

35.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommendation action is to approve the educational services report regarding the following student, as presented:

Readmit Student #9137684

M_______ S_______ V_______

 
 

36.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommendation action is to approve the educational services report regarding the following student, as presented:

Suspended Expulsion for Student #9146173

M_______ S_______ V_______

 
 

37.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommendation action is to approve the educational services report regarding the following student, as presented:

Suspended Expulsion for Student #95667

M_______ S_______ V_______

 
 

38.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommendation action is to approve the educational services report regarding the following student, as presented:

Expulsion for Student #9135462

M_______ S_______ V_______

 
 

39.

ACT TO APPROVE BOARD STIPEND INCREASE (Mrs. Gonzales)

According to Ed Code 35120(e), on an annual basis, the governing board may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the present monthly rate of compensation. Any increase made pursuant to this section shall be effective upon approval by the governing board.

Currently, the board receives $420 per month. An increase of 5 percent would bring the monthly stipend to $441.

The recommended action is to approve increasing the monthly board member stipend to $441, in accordance with Ed Code 35120 and Board Bylaw BB 9250, effective retroactively to December 1, 2018.

M_______ S________ V_______

 
 

40.

ACT TO APPROVE UPDATED HOURLY DAILY SALARY SCHEDULE FOR MOUNTAIN VIEW MONTESSORI CHARTER SCHOOL (Mrs. Mills)

Through negotiations using the Interest Based Bargaining approach and a neutral facilitator, an agreement has been reached with Mountain View Montessori Charter School employees and approved by the Advisory Committee on 12/20/2018.

Updated Hourly/Daily Salary Schedule

The recommended action is to approve the updated Hourly/Daily Salary Schedule for the Mountain View Montessori Charter School.

M_______ S________ V_______

 
 

41.

ACT TO APPROVE AGREEMENT AND MEMORANDUMS OF UNDERSTANDING WITH VETA (Mrs. Mills)

Through negotiations, an agreement has been reached with Victor Elementary Teachers Association and Victor Elementary School District on the following:

Calendar 2019-2020 & 2020-2021 w/Friday PD Plans
Article VII: Transfer
Article XXIII: Savings Provision
Article XXIV: Agency Service Fee
Memorandum of Understanding: Public Records Request
Memorandum of Understanding: Induction Coach Selection

The recommended action is to approve the agreement and the Memorandums of Understanding between VETA and VESD as presented.

M_______ S________ V_______

 
 

42.

ACT TO APPROVE VETA AB 1200 JANUARY 2019 (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the VETA Agreement. The VETA AB1200, was posted for public viewing for 72 hours. It is presented to the Board of Trustees for approval.

The recommended action is to approve the VETA AB 1200 January, 2019.

M_______ S________ V_______

 
 

43.

ACT TO APPROVE RESOLUTION 19-01 APPROVING THE ANNUAL AND FIVE YEAR REPORTABLE FEES REPORT FOR FISCAL YEAR 2017-2018 (Mr. Etter)

Victor Elementary School District (“District”) has received and expended statutory and/or alternative school facilities fees (“Reportable Fees”) for the construction and/or modernization of the District’s school facilities in order to accommodate students from new development (“School Facilities”). Pursuant to Government Code Section 66006(a), the District is required to deposit the Reportable Fees collected into a separate capital facilities account (“Reportable Fees Account”).

Pursuant to Government Code Section 66006(b), the District is required to make a report available within one hundred eighty days (180) after the last day of each fiscal year detailing certain required information. The District made this report entitled, “The Victor Elementary School District Annual and Five-Year Reportable Fees Report for Fiscal Year 2017-2018, in Compliance with Government Code Sections 66006 and 66001,” (“Report”) available to the public one hundred and eighty (180) days after the last day of the fiscal year (i.e., December 27, 2018).

The recommended action is that the Board adopt Resolution 19-01 “RESOLUTION OF THE BOARD OF TRUSTEES OF THE VICTOR ELEMENTARY SCHOOL DISTRICT APPROVING THE ANNUAL AND FIVE YEAR REPORTABLE FEES REPORT FOR FISCAL YEAR 2017-2018” in compliance with Government Code Sections 66006 and 66001.

M_______ S_______ V_______

 
 

44.

ACT TO APPROVE THE PURCHASE OF BUSES AS PRESENTED (Mrs. Sharp)

The District is planning to purchase a total of eight buses (three special needs buses and five regular education buses) to replace aging buses and meet the increasing population of special needs riders. We are purchasing the buses from Creative Bus Sales on a piggyback bid. The cost of the special needs buses is $412,589.46 and the cost of the regular education buses is $678,274.10, for a total of $1,090,863.56.

The recommended action is to approve the purchase of the buses as presented and authorize Denise Gleason, Director of Fiscal Services to sign all related documents.

M_______ S_______ V_______

 
 

45.

ACT TO APPROVE PIGGYBACK ON VAL VERDE USD JUST N TIME BID #18/19-001 TO SOUTHWEST SCHOOL SUPPLY FOR INSTRUCTIONAL AND OFFICE SUPPLIES (Mrs. Sharp)

The District was previously piggybacked on Corona-Norco USD Just-in-Time Bid #15/16-006 to Southwest School Supply for instructional and office supplies. This contract expired January 11, 2019. Val Verde Unified School District conducted a new bid Just N Time Classroom and Office Supplies Bid #18/19-001, for the same items, which was awarded to the same vendor. The District has thoroughly evaluated options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves utilization of Val Verde Unified School District Just N Time Bid #18/19-001 to Southwest School Supply for instructional and office supplies authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through May 31, 2019.

M_______ S_______ V_______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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