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Victor Elementary School District
Agenda
Regular Board Meeting
WED, February 20, 2019, 6:00 pm
Location:
Green Tree East School, 17246 Gibralter Dr., Victorville, CA


VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.

Reasonable Accommodation for any Individual with a Disability:
In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.
Call To Order
Roll Call

Members:
Joyce Chamberlain, President; Gabriel Stine, Vice President; Allen Williams, Clerk; Gary Elder and Clayton Moore

Public Verbal Comments (6:00 p.m.)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-08 with Addendum(s)

M______ S______ V______

 
 

4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

5.

RECEIVE WORKERS COMPENSATION REPORT (Mrs. Betts)

 
 

6.

REVIEW EDUCATIONAL SERVICES REPORT (Mr. Bettger & Ms. Clark)

The board will review the educational services report regarding:

A. Stipulated Expulsion for Student #9133089

B. Suspended Expulsion for Student #9146922

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

 
 

7.

Pledge of Allegiance

 
 

8.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

9.

Review Board Protocol

Communications Section #9:Board members have the responsibility to educate the district and community regarding the roles of team members.

 
 

10.

Review of Basic #9

VESD Basic #9: We recognize others’ accomplishments, efforts, and positive attitudes.

 
 

School Report

 
 

11.

Green Tree East School (Mr. Potter)

Principal Steven Potter will present the school action plan to achieve student progress.

 
 

Communication Session

 
 

12.

Public Verbal Comments

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

13.

V.E.T.A. Report

 
 

14.

C.S.E.A. Report

 
 

15.

Superintendent's Comments

 
 

16.

Board Member Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Recess

The board will take a brief recess.

 
 

Information Items

 
 

17.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Ms.Clark)

The board will receive the monthly attendance recognition report.

 
 

18.

RECEIVE MONTHLY SUSPENSION REPORT FOR JANUARY, 2019 (Ms. Clark)

The board will receive the monthly suspension report.

 
 

19.

RECEIVE MONTHLY CONFERENCE REPORTS (Ms. Clark)

The board will receive the monthly conference reports for December, 2018, and January, 2019.

 
 

20.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board will receive the monthly monitoring report.

 
 

21.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2012 API (Mrs. Betts)

The board will review the quarterly report from the County Supt. of Schools office.

 
 

22.

DISCUSS APPOINTMENT OF ONE MEMBER TO THE VICTOR ELEMENTARY EDUCATION FOUNDATION (VEEF) BOARD OF DIRECTORS (Mrs. Betts)

There is currently a vacancy on the Victor Elementary Education Foundation (VEEF) Board of Directors due to the resignation of Allen Williams. This particular vacancy is one which, in accordance with the VEEF bylaws, shall be appointed by the VESD Board of Trustees. The board may discuss prospective candidates for appointment, and the item will be brought back for action at the March 13, 2019 board meeting.

 
 

23.

INFORMATION REGARDING RESOLUTION #19-02, AUTHORIZING THE ISSUANCE OF 2008 GENERAL OBLIGATION BONDS, SERIES C (Mrs. Betts)

An election was held in the Victor Elementary School District on November 4, 2008 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum amount of $150,000,000. The District now desires to issue its third series of bonds under Measure E in a principal amount not-to-exceed $8,000,00. Pursuant to California Education Code Section 15146(b)(2), the Resolution included in this agenda item is to first be publicly noticed as an information item at this February 20, 2019 Board meeting, with the action item to follow at the next consecutive board meeting, currently scheduled for March 13, 2019

 
 

24.

Receive 2017-2018 Charter ADA Audits (Mrs. Gleason)

The District’s auditor, Jeff Nigro, CPA of Nigro & Nigro, has completed the 2017/2018 annual audit of ADA (average daily attendance) for Mountain View Montessori and Sixth Street Prep. Copies are available at the District Office for review by any interested parties.

 
 

Consent Items (Items 25-29)

The board will review and approve all consent items listed below (items 25-29)

M_____ S_____ V_____

 
 

25.

Approve Minutes of the January 16, 2019, Regular Board Meeting and the January 24, 2019, Special Board Meeting

(click on Minutes in the left column, then select date)

 
 

26.

Approve District Warrants

 
 

27.

Approve Donation of $2,245.00 from Galileo PTO to be used for Galileo Field Trip Expenses

 
 

28.

Approve Donation of $119.39 from Galileo PTO to be used for Galileo Field Trip Expenses

 
 

29.

Approve Volunteers for Brentwood, Discovery, Endeavour, Galileo, Green Tree East, Liberty, Lomitas, Mojave Vista, Montessori, Park View and West Palms schools

 
 

ACTION ITEMS

 
 

30.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommended action is to approve the educational services report regarding the following student, as presented:

Stipulated Expulsion for Student #9133089

M_______ S_______ V_______

 
 

31.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

The recommended action is to approve the educational services report regarding the following student, as presented:

Suspended Expulsion for Student #9146922

M_______ S_______ V_______

 
 

32.

ACT TO APPROVE LOW PERFORMING BLOCK GRANT PLAN (Ms. Clark)

As a condition of apportionment, school districts are required to develop a plan describing how the Low Performing Block Grant funds will be used to increase or improve evidence-based services for the identified pupils to accelerate increases in academic achievement and how the effectiveness of the services will be measured. The plan shall be discussed and adopted at a regularly scheduled meeting of the LEA's governing board.

The recommended action is to approve the Low Performing Block Grant Plan as presented.

M_______ S_______ V_______

 
 

33.

ACT TO APPROVE REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies were presented for review at the December 12, 2018, and the January 16, 2019, board meetings as information items. They are now presented to the board for approval.

Revised Policies:

BB 9310 Board Policies (Revised)
BP 4140,4240,4340 Bargaining Units (Revised)
BP 6174 Education For English Learners (Revised)

M_______ S_______ V_______

 
 

34.

ACT TO VOTE ON 2019 CSBA DELEGATE ASSEMBLY ELECTION (Mrs. Gonzales)

The board as a whole may vote for up to six candidates on the ballot for the 2019 CSBA Delegate Assembly.

The recommended action is to vote for up to six candidates.

M_______ S_______ V_______

 
 

35.

ACT TO APPROVE RESOLUTION 19-03, RESOLUTION REGARDING INTENTION TO ISSUE TAX-EXEMPT GENERAL OBLIGATION BONDS (Mrs. Betts)

The District has approved Measure E, a $150,000,000 general obligation bond measure on the November 4, 2008 ballot. Measure E permits the sale of bonds (the “Bonds”) to finance capital projects authorized thereby (each, a “Project”). The District is planning on issuing its third series of Measure E bonds in the next few months. The District may elect to advance certain of its own funds toward the start of a Project. The District would advance funds on the knowledge that it could be reimbursed for amounts expended on such improvements from the subsequent sale of any Bonds. The Internal Revenue Code has certain requirements that need to be satisfied in order for a school district to reimburse itself for costs incurred for capital projects in advance of the sale of tax-exempt Bonds. In order to qualify for reimbursement of such costs from the proceeds of a Bond issue, the Board must adopt a resolution which satisfies all the requirements of the Internal Revenue Code within 60 days of the date on which the expenditures had been made.

The recommended action is to approve Resolution # 19-03 regarding intention to issue tax-exempt general obligation bonds, and authorizing Debbie Betts, Assistant Superintendent of Administrative Services, to sign all the necessary related documents.

M_______ S_______ V_______

 
 

36.

ACT TO APPROVE RESOLUTION #19-04, AUTHORIZING THE ISSUANCE OF SPECIAL TAX REFUNDING BONDS, SERIES 2019 (Mrs. Betts)

An Election was held in the Community Facilities District No. 2005-2 of the Victor Elementary School District (the “District”) on December 14, 2005, authorizing the levy of special taxes within the District, pursuant to the Rate and Method of Apportionment of Special Taxes approved by the voters of the District, and the issuance and sale of special tax bonds in the maximum amount of $5,000,000 (the “Authorization”). Pursuant to the Authorization, the District previously issued $2,870,000 of its 2007 Special Tax Bonds, Series A (the “2007 Bonds”). The Victor Elementary School District (the “School District”), on behalf of the District, now desires to refund the outstanding 2007 Bonds and achieve debt service savings through the issuance of Special Tax Refunding Bonds, Series 2019 (the “Bonds”).

The recommended action is to approve Resolution #19-04 authorizing the issuance of Special Tax Refunding Bonds, Series 2019 and approving Debbie Betts, Assistant Superintendent of Administrative Services, to sign all the necessary related documents.

M_______ S_______ V_______

 
 

37.

ACT TO APPROVE THE ASBESTOS FACILITY INSPECTION CONTRACT WITH GLOBAL ENVIRONMENTAL NETWORK, INC. FOR ASBESTOS EVALUATION SERVICES (Mr. Etter)

The District would like to enter into a $201,935.73 Facility Inspection Contract (the “Contract”) with Global Environmental Network, Inc. (the “Contractor”), for the provision of asbestos evaluation services (“Asbestos Services”), to inspect and advise the District regarding any existence of asbestos materials at various District school sites (“the School Sites”).

In accordance with Public Contract Code § 20111(d) the District need not competitively bid contracts for professional services or advice. The Contractor will be providing the District with professional engineering services and advice regarding the condition of the School Sites.

In accordance with Public Contract Code § 53060, the District wishes to contract with the Contractor, who will employ specially trained and experienced engineers to perform the necessary special engineering Asbestos Services and evaluate the condition of the District’s School Sites. The Contract is for expert services to be performed by highly and technically skilled professionals.

The District conducted an informal request for proposals by telephonically contacting multiple vendors it believed had the potential to provide the required Asbestos Services. Only the Contractor responded to the District’s informal request for proposals as able and willing to provide the Asbestos Services. After issuing the informal request for proposals from vendors that conduct asbestos evaluations the District identified that only the Contractor was both able to provide the necessary services and was willing to travel to the School Sites to provide such services. Due to the lack of service provider options the standard bidding process would not produce any advantage for the public by encouraging competition and would be unavailing at affecting the final result.

For each of the above reasons, the District wishes to contract with the Contractor without issuing a request for bids.

The recommended action is that the Board approves the Contract for the Asbestos Services with the Contractor and authorize the Superintendent or authorized designee to enter into the Contract and take such lawful actions as are required to finalize and carry-out the Contract.

M_______ S_______ V_______

 
 

38.

ACT TO APPROVE PIGGYBACK ON ARVIN USD BID #18-19-001 TO SIERRA SCHOOL EQUIPMENT COMPANY FOR SCHOOL OR OFFICE FURNISHING AND ACCESSORIES (Mrs. Sharp)

The District was previously piggybacked on Arvin Unified School District Bid 13-14-001 to Sierra School Equipment Company for school or office furnishing and accessories. This contract expired December 15, 2018. Arvin USD conducted a new bid #18-19-001, for the same items, which was awarded to the same vendor. The District has thoroughly evaluated options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

The recommended action is that the Board approves utilization of Arvin USD Bid #18-19-001 to Sierra School Equipment Company for school or office furnishing and accessories authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through November 13, 2019.

M_______ S_______ V_______

 
 

FINANCING CORPORATION BOARD MEETING

 
 

39.

ACT TO ADJOURN FROM THE REGULAR VESD BOARD MEETING AND OPEN THE VESD FINANCING CORPORATION BOARD MEETING (Mrs. Betts)

The board will adjourn from the regular meeting of the Victor Elementary School District and open the Victor Elementary School District Financing Corporation Board Meeting.

M_______ S_______ V_______ Time: _______

 
 

40.

ACT TO APPROVE THE INCUMBENCY AND SIGNATURE CERTIFICATE OF THE FINANCING CORPORATION OF THE VICTOR ELEMENTARY SCHOOL DISTRICT (Mrs. Betts)

Mrs. Betts will present the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District.

The recommended action is for the board to approve the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District as presented.

M______ S______ V______

 
 

41.

ACT TO ADJOURN THE VICTOR ELEMENTARY SCHOOL DISTRICT FINANCING CORPORATION BOARD MEETING AND RETURN TO THE REGULAR MEETING OF THE VICTOR ELEMENTARY SCHOOL DISTRICT (Mrs. Betts)

The board will adjourn from the Victor Elementary School District Financing Corporation Board Meeting and return to the regular meeting of the Victor Elementary School District.

M______ S______ V______ Time: _______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 


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