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Victor Elementary School District
Agenda
Regular Board Meeting
WED, May 6, 2020, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


VESD strongly urges the public to not physically attend board meetings while public health orders are in place requiring social distancing as a precaution against COVID19. Those who choose to physically attend the meeting will be required to maintain social distancing and remain at least 6 feet apart from anyone else. This could result in denying entry to the board room if capacity is reached. See the telephonic participation option below.

Join the meeting telephonically by dialing in to one of these numbers:
1-669-900-6833
1-253-215-8782
1-301-715-8592

Meeting ID: 972 4479 6562#

Reasonable Accommodation for any Individual with a Disability: In compliance with the Americans with Disabilities Act, any individual with a disability who requires reasonable accommodation in order to participate in the public meetings of the governing board may request assistance by contacting the office of the superintendent at least 48 hours in advance at (760) 245-1691.

Public Documents Relating to Open Session Agenda Items are available to the public at the Victor Elementary School District, office of the superintendent, 12219 Second Ave, Victorville, California.

*Public Comments: If you wish to make a public comment at this meeting, please email your comment to publiccomments@vesd.net no later than 3:00 p.m. on the day of the board meeting, ensure that the item you wish to comment on is typed in your email's subject line. Each emailed comment will be read aloud by a member of staff for up to 3 minutes. Any emailed comments received after the deadline listed above will not be heard.

**Public Hearing Comments: The same email address and guidelines as listed for Public Comments also applies to public comments regarding any Public Hearing that may appear on the agenda. Please indicate in the subject line of your email that the comment is regarding the Public Hearing.

Call To Order
Roll Call

Members:
Gabriel Stine, President; Allen Williams, Vice President; Gary Elder, Clerk; Joyce Chamberlain and Clayton Moore

*Public Verbal Comments (6:00 p.m.) (Please see * towards top of agenda for instructions)

 
 

1.

Receive Public Verbal Comments Regarding Closed Session Items

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

CLOSED SESSION

 
 

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation

 
 

3.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.

 
 

4.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Review Proposed Approval of Classified, Certificated & Charter School Personnel Reports #20-11 with Addendum(s)

 
 

5.

PUBLIC EMPLOYMENT: REVIEW PROPOSED OFFER OF EMPLOYMENT FOR THE DIRECTOR OF FISCAL SERVICES (Mrs. Mills)

 
 

6.

PUBLIC EMPLOYMENT: REVIEW PROPOSED OFFER OF EMPLOYMENT FOR CERTIFICATED MANAGEMENT POSITION (Mrs. Mills)

The offer of employment for the Principal at Green Tree East Elementary will be presented for the board’s review.

 
 

REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

NOTICE: This board meeting is being recorded to assist in preparation of board minutes.

 
 

7.

Pledge of Allegiance

 
 

8.

Report Actions Taken in Closed Session

Any actions taken in closed session above will be reported out to the public.

 
 

9.

Review Board Protocol

Teamwork Section #14: Board member conversations with staff are to be limited to complimenting and being supportive, not gossiping, complaining or criticizing.

 
 

10.

Review of Basic #5

VESD Basic #5: We are responsible for providing and maintaining a safe, accident-free environment that fosters physical and emotional security.

 
 

Communication Session

 
 

11.

*Public Verbal Comments (Please see * towards top of agenda for instructions)

This communication item is included on the agenda of each regular board meeting to provide an opportunity for citizens to make suggestions or identify concerns about matters affecting the district, or to suggest an item be scheduled for a future agenda. The board may not have complete information available to answer questions and may refer specific concerns to the staff for appropriate attention. The Board discusses personnel matters only in closed session. Should members of the public have a concern or complaint about District personnel, the Board requests that this be addressed through its complaint procedure; the form is available to the public with the agendas by the entrance to the board meeting room, rather than by comments during the opportunity for public comment. Should members of the public nevertheless discuss personnel matters during the opportunity for public comment, the Board will not respond to questions or comment on such matters. Speakers are cautioned that under California law, no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting.

Please limit comments to three minutes per individual. Total time for public input is limited to 45 minutes.

 
 

12.

V.E.T.A. Report

 
 

13.

C.S.E.A. Report

 
 

14.

Superintendent's Comments

 
 

15.

Board Members Comments

Individual board members may wish to share information about topics not on the agenda or suggest items for a future agenda.

 
 

Information Items

 
 

16.

RECEIVE MONTHLY SUSPENSION REPORT FOR MARCH, 2020 (Ms. Clark)

The board will receive the monthly suspension report.

 
 

17.

SECOND READING OF REVISED BOARD POLICY 1312.3 (Mrs. Benitez)

Revised BP 1312.3 Uniform Complaint Procedures is presented for the second reading and input. The final reading and approval is scheduled for June 10, 2020.

 
 

Consent Items (Items 18-23)

The board will review and approve all consent items listed below (items 18-23).

M_____ S_____ V_____

 
 

18.

Approve Minutes of the April 22, 2020, Regular Board Meeting

(click on Minutes in the left column, then select date)

 
 

19.

Approve Classified Personnel Report #20-11 with Addendum(s)

 
 

20.

Approve Certificated & Charter School Personnel Reports #20-11 with Addendum(s)

 
 

21.

Approve District Warrants Report

 
 

22.

Approve Contract Listing

 
 

23.

Approve Updated 2019-2020 SPSA Site Plans for Three VESD Schools

Request approval for updated School Site Plans for the 2019- 2020 school year for:

Del Rey AVID Elementary School
Mojave Vista School of Cultural Arts
Park View Preparatory

 
 

PUBLIC HEARING

 
 

24.

**PUBLIC HEARING TO REVIEW AND CONSIDER ADOPTION OF SCHOOL FACILITY FEE JUSTIFICATION REPORT (Mr. Pont)
(Please see ** towards top of agenda for instructions re: Public Hearing Comments)

A public hearing will be held to review and consider approval of the Facility Fee Justification report prepared as of March 2020, and consider adoption of Resolution 20-02, to approve the School Facility Fee Justification Report and adopt statutory school facility fees in compliance with Government Code Section 17620.

Time hearing opened:__________

Time hearing closed:____________

 
 

PUBLIC HEARING

 
 

25.

**PUBLIC HEARING TO REVIEW AND CONSIDER ADOPTION OF SCHOOL FACILITIES NEEDS ANALYSIS REPORT (Mr. Pont)
(Please see ** towards top of agenda for instructions re: Public Hearing Comments)

A public hearing will be held to review and consider approval of the School Facilities Needs Analysis report prepared as of March 2020, and consider adoption of Resolution 20-03, to approve a school facilities needs analysis and adopt alternative school facility fees in compliance with Government Code Sections 65995.5, 65995.6, and 65995.7.

Time hearing opened:__________

Time hearing closed:____________

 
 

ACTION ITEMS

 
 

26.

ACT TO ADOPT RESOLUTION 20-02, APPROVING THE SCHOOL FACILITY FEE JUSTIFICATION REPORT AND ADOPTING STATUTORY SCHOOL FACILITY FEES (Mr. Pont)

In order to impose statutory school fees, also known as Level 1 fees, the school district must prepare and adopt a Developer Fee Justification and Impact Analysis report as required by Government Code Section 17620.

The recommended action is to approve and adopt Resolution 20-02 as presented.

M_______ S_______ V_______

 
 

27.

ACT TO ADOPT RESOLUTION 20-03, APPROVING A SCHOOL FACILITIES NEEDS ANALYSIS AND ADOPTING ALTERNATIVE SCHOOL FACILITY FEES (Mr. Pont)

In order to impose alternative school fees, also known as Level 2 fees and Level 3 fees, the school district must prepare and adopt a School Facilities Needs Analysis report as required by Government Code Section 65995.5(b).

The recommended action is to approve and adopt Resolution No. 20-03 as presented.

M_______ S_______ V_______

 
 

28.

ACT TO APPROVE RESOLUTION NO. 20-04 THE DESIGNATION OF APPLICANT’S AGENT RESOLUTION FOR NON-STATE AGENCIES (CAL EOS 130) (Mr. Pont)

Cal EOS 130 is a Federal Emergency Management Agency (FEMA) requirement when applying for FEMA funding. The “Designation of Applicant’s Agent Resolution for Non-State Agencies” authorizes the Superintendent, the Assistant Superintendent of Administrative Services, or the Director of Fiscal Services, to sign all related paperwork in regards to FEMA.

The recommended action is that the Board approves the Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal EOS 130) and authorize the individuals in the job titles listed to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding funding applied for by Victor Elementary School District.

M_______ S_______ V_______

 
 

29.

ACT TO APPROVE CONTINUED UTILIZATION OF PIGGYBACK ON DEPARTMENT OF GENERAL SERVICES CONTRACT #1-18-23-20 A-I TO VARIOUS VENDORS FOR FLEET VEHICLES-TRUCKS (Mrs. Sharp)

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and positive vendor reputations.

The recommended action is that the Board approves continued utilization of Department of General Services Contract #1-18-23-20 A-I to various vendors for fleet vehicles-trucks authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through April 30, 2021.

M_______ S_______ V_______

 
 

30.

ACT TO APPROVE CONTINUED UTILIZATION OF PIGGYBACK ON DEPARTMENT OF GENERAL SERVICES CONTRACT 1-18-23-23 A-H TO VARIOUS VENDORS FOR FLEET VEHICLES-VANS & SUV’S (Mrs. Sharp)

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and positive vendor reputations.

The recommended action is that the Board approves continued utilization of Department of General Services Contract #1-18-23-23 A-H to various vendors for fleet vehicles-vans and SUV’s authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through April 30, 2021.

M_______ S_______ V_______

 
 

31.

ACT TO APPROVE MEMORANDUM OF UNDERSTANDING WITH CSEA (Mrs. Betts)

Through negotiations, an agreement has been reached with CSEA and Victor Elementary School District on the following:

• Memorandum of Understanding: Addressing the District's response to the coronavirus (COVID-19) epidemic.

The recommended action is to approve the Memorandum of Understanding between CSEA and VESD as presented.

M_______ S_______ V_______

 
 

32.

ACT TO APPROVE CSEA AB 1200 (Mrs. Betts)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

The recommended action is to approve the AB 1200.

M_______ S_______ V_______

 
 

33.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR THE DIRECTOR OF FISCAL SERVICES (Mrs. Mills)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Fiscal Services is a local agency executive and a proposed employment contract is presented.

The recommended action is to approve the offer of employment for the Director of Fiscal Services as presented.

M_______ S________ V_______

 
 

34.

ACT TO APPROVE OFFER OF EMPLOYMENT OF CERTIFICATED MANAGEMENT POSITION (Mrs. Mills)

The offer of employment for the Principal at Green Tree East Elementary will be presented for the board’s consideration as attached.

The recommended action is to approve the offer of employment for Certificated Management position as presented.

M_______ S________ V_______

 
 

35.

ACT TO APPROVE EMPLOYMENT OF CHRISTINE WALLACE ON THE BASIS OF A PROVISIONAL INTERN PERMIT (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. The District has made diligent recruitment efforts.

The recommended action is to approve the employment of Christine Wallace on the basis of Provisional Intern Permit as presented.

M_______ S_______ V_______

 
 

36.

ACT TO APPROVE 2020-21 BOARD MEETING SCHEDULE (Mrs. Gonzales)

The proposed board meeting schedule was presented at the April 22, 2020, board meeting for review and input. No changes have been made to the schedule.

The recommended action is to approve 2020-21 board meeting schedule as presented.

M_______ S________ V_______

 
 

37.

ACT TO APPROVE 2020-2021 BOARD GOALS (Mrs. Gonzales)

The proposed board goals will be reviewed.

The recommended action is to approve the 2020-2021 board goals as presented.

M_______ S_______ V_______

 
 

38.

ACT TO APPROVE THE DISTRICT LEARNING FOR ALL PLAN (Mrs. Gonzales)

The Learning for All plan is an annual plan used to assist with monitoring student achievement and operational excellence. Funds are allocated to sites based on goals they achieve as outlined in the plan. It is revised annually with input from stakeholder groups.

The recommended action is to approve the VESD Learning for All plan as presented.

M_______ S_______ V_______

 
 

CLOSED SESSION

A second closed session will be held if needed to complete any items from the first closed session.

 
 

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

The board will return to regular session to report out to the public on any actions taken in closed session.

 
 

Adjournment

Time Adjourned: _____________________

M_____ S_____ V_____

 
 

VISIONARY MISSION STATEMENT: VESD is committed to inspiring purposeful learners who create their futures with confidence, curiosity, innovation, and integrity through engaging learning experiences in safe environments within a supportive culture.


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