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Victor Elementary School District
Minutes
Regular Board Meeting
WED, January 21, 2009, 7:00 pm
Location:
Galileo Academy, 17000 Silica Rd., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, January 21, 2009, at the board room located at Galileo Academy, 17000 Silica Rd., Victorville, California. The meeting began at 7:01 p.m. with the pledge of allegiance.
Members:
PRESENT: Karen Morgan, President; Timothy G. Hauk, Clerk; Dr. Gary Elder, Dr. Gabriel Stine, and Willie Davis Pringle

CLOSED SESSION

The board entered closed session at 7:03 p.m. and returned to regular session at 7:48 p.m. There were no actions taken in closed session.

REGULAR SESSION

Review of Basic #22:

The board reviewed VESD Basic #22: Be flexible and adopt a "Whatever It Takes" attitude to ensure that everyone succeeds.

Communication Session

1.

Public Verbal Comments: None


2.

V.E.T.A. Report

(1) Nancee Fine reported on the Good Teaching Conference North which was amazing. Thirty to fifty of our teachers are sent to this conference which will be in March in Glendale. (2) Nancee attended the governor's budget meeting with the budget committee, and heard more about the budget at the CTA meeting the following day. Nobody is happy. (3) CTA Retired Coalition visited briefly regarding funding and said that they are 87% funded, which is great news. (4) Nancee attended the Rural Issues Conference on how districts are dealing with things. (5) Speed of Trust 2-day training with Dawn Murray be in May sometime and cost will be $100 or less per person (normally $350). A survey of teachers showed the highest rating for VESD than any other district has ever received. (6) The CTA President has assigned Nancee Fine to a special committee which works on constructive projects. Only three CTA presidents from throughout the state were selected for this committee. (7) On March 13, the Education Coalition/CTA will be conducting rallies, days of dignity, etc. Please set this date aside. (8) Nancee thanked the board and administration for allowing her to do these things and for allowing our teachers to do what they do.


3.

C.S.E.A. Report

Marsha Owens introduced newly elected officers and the negotiating team. President John Mickle invited the cabinet and board members to attend one of the upcoming CSEA meetings. Mr. Mickle reported that he has attended budget meetings and it looks bleak, but he has confidence in the district to see us through.


4.

Board Members Comments

(1) Tim Hauk asked if there were any updates on issuing warrants instead of checks for teachers and school staff. Jan Gonzales said she will keep the board posted. (2) Gabriel Stine attended the SIA Conference in Phoenix with Willie Pringle, Ralph Baker and Dale Marsden. There was a lot of interesting information presented regarding futuristic ideas for education. He really enjoyed the conference. (3) Willie Pringle reported on the SIA Conference saying it was very interesting and rewarding. He listened to superintendents from around the country brainstorming about building classrooms for the present and future. Mr. Pringle reported on the plans at Victor Valley College for bond money projects. (4) Karen Morgan thanked everyone for their cards and words of support upon losing her mother just before Christmas. She is excited about being board president for 2009, but sad to say good bye to Dr. Baker. We are lucky to have such a great replacement in Dr. Marsden, and there are so many good things to say about how our district has been run all these years. She is proud that we are in good shape, and don't need to be rescued. It should be another good year for us, as we can do it together.


5.

Superintendent's Comments

Superintendent Ralph Baker and Deputy Superintendent Dale Marsden reported on the recent SIA Conference. Congratulations to the new CSEA officers, your leadership is appreciated. Cabinet will plan to attend the meetings. Liberty's staff was complimented for the way they handled the recent bomb threat. Thanks also to staff from cabinet, maintenance, Discovery School, parks and recreation, and everyone who assisted with this incident. We have very well prepared staff at each site and they are appreciated.


Information Items

6.

RECOGNITION OF 2008 BOARD PRESIDENT AND CLERK (Dr. Baker)

The board recognized Dr. Gabriel Stine for serving as the 2008 board president and Karen Morgan for serving as the 2008 board clerk.


7.

RECEIVE MONITORING REPORT (Dr. Marsden)

Dr. Marsden reviewed the updated district Monitoring Report with the board. Willie Pringle commented on the accountability that this report provides. Tim Hauk said that he amazed to see, in his two years on the board, how efficiently our district operates compared to some other districts. Karen Morgan added that we are definitely a model district.


8.

RECEIVE DISTRICT DASHBOARD REPORT (Dr. Marsden)

The Dashboard Report was presented for the board's review.


9.

RECEIVE 2007-2008 DISTRICT AUDIT REPORT (Mrs. Betts)

Mrs. Debbie Betts reported that there were no audit exceptions. The district's auditor Jeff Nigro, CPA of Nigro, Nigro & White, has completed the 2007-2008 audit. Copies have been forwarded to the appropriate state and county agencies, and copies are available at the district office for review by any interested parties.


10.

FIRST READING OF NEW AND REVISED BOARD POLICIES (Dr. Marsden)

The board reviewed and discussed proposed new and revised board policies. The second reading will be on February 11, and the final reading/approval will be on March 11, 2009.


11.

REVIEW PLANS FOR NEW DISTRICT OFFICE (Mr. Etter)

Mr. Etter reviewed the plans for the 17 acres we purchased for the district office and future warehouse conference center, and shared the preliminary design for the new district office. Dr. Marsden said he will arrange to have a special board meeting/workshop to go over the details with the board. Willie Pringle thanked Dale Etter for his hard work on the project, and asked questions about the new board room that is in the plans.


12.

RECEIVE WILLIAMS QUARTERLY REPORT (Mrs. Clark)

The Williams Quarterly Report was reviewed with the board.


13.

RECEIVE NOVEMBER 2008 SUSPENSION REPORT (Mrs. Clark)

During the month of November 2008, approximately 99% of the Victor Elementary School District's student population presented themselves with proper conduct. The board reviewed details of the report.


Consent Items

Upon a motion by Tim Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved all consent items listed below (items #14-23):

14.

Approve Minutes of the December 10, 2008, Regular Board Meeting


15.

Approve District Warrants


16.

Approve Contract Listing


17.

Approve Budget Calendar for 2009-2010


18.

Approve Contract with B.E.S.T., Inc., for Supplemental Educational Services for Del Rey Elementary School

Contract with Basic Educational Services Team, Inc. (B.E.S.T., Inc) to provide Supplemental Educational Services to the students at Del Rey Elementary School pursuant to the No Child Left Behind Act of 2001. These services will commence on or about March 24th and continue for six weeks.


19.

Approve School Calendars for 2009-2010


20.

Approve Donation to Del Rey School from Target in the amount $106.21 to be used for instructional materials


21.

Approve Donations for Discovery School of the Arts to be used for instructional materials:

$704.00 from Lifetouch National School Studios
$1,131.00 from Edison International, Employee Contributions Campaign (donors Joseph Baker $357; Michael Baker $600; and Robert Morse $150; and Felix Alonzo $24)
$250 from City of Victorville


22.

Approve Donation for Mountain View Montessori Charter School from Burrtec Waste Industries, Inc., in the amount $200.00, to be used for instructional materials


23.

Approve Volunteers at Galileo, Puesta del Sol, Del Rey, Mt. View Montessori, West Palms, Lomitas, Park View, Discovery, Liberty, Green Tree East, Irwin/The Academy and Village


Galileo Volunteers: Sandi Harmon, Marissa Salazar, Gustavo Valdez, Michelle Ventress

Puesta del Sol Volunteers: Denise McKenna and Yvette Farias

Del Rey Volunteers: Juan Chavez, Laura Gleason, Esther Granillo, Kenneth Holmes, Leanne Lewis, Meghan Lindenmuth, Daidesha Kennedy

Mt. View Montessori Volunteer: Christina Lopez

West Palms Conservatory: Sylvia Parks, Retah Luster, Josefina Mendoza, Alicia Rios

Lomitas: Sandra L. Casillas, Monica Kearney, Deanna Velasquez, Aracely Lopez, Sandra Perez


Action Items

24.

ACT TO ADOPT RESOLUTION NO. 09-01, AND APPROVE THE ANNUAL AND FIVE-YEAR REPORTABLE FEES REPORT FOR FISCAL YEAR 2007-2008, IN COMPLIANCE WITH GOVERNMENT CODE SECTIONS 66006 AND 66001 (Mr. Etter)

The Annual and Five-Year Reportable Fees Report covers the collections and expenditures of reportable fees, and the appropriate procedures have been followed. Upon a motion by Gabriel Stine, seconded by Willie Pringle, and followed by a 5-0 vote, the board approved Resolution 09-01 and the Annual and Five-Year Reportable Fees Report as presented.


25.

ACT TO APPROVE TWO NEW CLASSIFIED MANAGEMENT JOB DESCRIPTIONS ASSIGNED TO ADMINISTRATIVE SERVICES (Mrs. Gonzales and Mrs. Sanders)

To better service the needs of the staff and students of Victor Elementary School District, we have determined that there is a need to establish two new classified management positions assigned to Administrative Services: Supervisor of Facilities, and Supervisor of Safety and Transportation. By restructuring this area of Maintenance, Operations and Transportation, the District will eliminate the following three positions: Director of Maintenance, Operations and Transportation; District Administrative Manager; and one School Administrative Manager (SAM) position. Upon a motion by Timothy Hauk, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved establishing the two new classified management positions, Supervisor of Facilities, and Supervisor of Safety and Transportation, along with their job descriptions and salary placements.


26.

ACT TO APPOINT A NEW DIRECTOR TO THE VICTOR ELEMENTARY EDUCATION FOUNDATION BOARD (Mrs. Sanders)

In accordance with the Victor Elementary Education Foundation Bylaws, two directors are to be appointed by the Board of Trustees of the Victor Elementary School District for alternating two year terms. The current vacancy is due to Sam Gibbs' term that has expired. Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved the appointment of Dwight Johnson to the Board of Directors of the Victor Elementary Education Foundation, effective January 22, 2009.


27.

ACT TO APPROVE REQUEST FOR ALLOWANCE OF ATTENDANCE DUE TO EMERGENCY CONDITIONS, FORM J-13A (Mrs. Betts)

Due to unsafe driving conditions caused by excessive snow, attendance was affected. Education Code Section 41422 allows for days when school is closed to be excluded from our ADA calculation and do not have to be made up. Education Code Section 46392 provides for the crediting of ADA when the ADA has been materially decreased in emergency conditions.

Form J-13A requires each Board member to swear (or affirm) to the statements in Form J-13A and sign the affidavits, which will be sent to the County Superintendent of Schools and forwarded to CDE requesting approval. There are four affidavits: (1) Sixth Street Prep, (2) Mountain View Montessori, (3) Liberty Elementary, and (4) All other VESD schools.

Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved Assistant Superintendent Jan Gonzales to administer the required oaths to all board members and that each board member will sign the required affidavits.


28.

ACT TO APPROVE RESOLUTION 09-02, AUTHORIZING TEMPORARY BORROWING BETWEEN FUNDS OF THE SCHOOL DISTRICT (Mrs. Betts)

Resolution #09-02 will allow payroll warrants to be drawn against the General Fund even if its cash balance is insufficient, as long as cash balances in all funds are sufficient to cover the expense. Upon a motion by Gabriel Stine, seconded by Willie Pringle, and followed by a 5-0 vote, the board approved Resolution #09-02 authorizing temporary borrowing between funds of the school district for the fiscal year 2008-2009.


29.

ACT TO APPROVE RESOLUTION 09-03 REIMBURSEMENT FOR GOB PROJECTS (Mrs. Gonzales)

Passage of Resolution 09-03 would allow the District to reimburse itself for "hard" costs advanced toward Measure E GOB projects commencing as of a date 60 days prior to the resolution's adoption. Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 4-1 vote (Willie Pringle opposed), the board approved Resolution 09-03 as presented.


FINANCING CORPORATION BOARD MEETING

30.

ACT TO ADJOURN FROM THE REGULAR MEETING AND OPEN THE FINANCING CORPORATION BOARD MEETING (Mrs. Gonzales)

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 5-0 vote, the board adjourned from the regular meeting of the Victor Elementary School District and opened the Victor Elementary School District Financing Corporation Board Meeting at 9:17 p.m.


31.

ACT TO APPROVE THE INCUMBENCY AND SIGNATURE CERTIFICATE (Mrs. Gonzales)

Mrs. Gonzales will present the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District. Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District as presented.


32.

ACT TO ADJOURN THE FINANCING CORPORATION BOARD MEETING AND RETURN TO THE REGULAR MEETING (Mrs. Gonzales)

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 5-0 vote, the board adjourned from the Victor Elementary School District Financing Corporation Board Meeting and returned to the regular meeting of the Victor Elementary School District at 9:18 p.m.


CLOSED SESSION

The board recessed at 9:18 p.m. before entering closed session at 9:33 p.m.

33.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Certificated, Classified and Charter Personnel Reports #09-09 with Addendums

Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved all items on the personnel reports as follows:

CHARTER SCHOOL PERSONNEL REPORT: No items

CERTIFICATED PERSONNEL REPORT WITH ADDENDUM: Employment of Chris Richards as a short-term employee assigned to Educational Services, and Jaylene Pennington as classroom teacher assigned to Park View School; unpaid leave of absence for Heidi Anderson, classroom teacher at Sixth Street Prep School, effective January 12, 2009 for the remainder of the 2008-2009 school year.

CLASSIFIED PERSONNEL REPORT WITH ADDENDUM: Employment of Kathy Mallard as clerk typist assigned to Personnel and Administrative Services, Alex Guzman as computer support technician assigned to Ed Services, Todd Gonzales as custodian assigned to Puesta del Sol, and short-term employee George Keating to be assigned to Maintenance and Grounds; change of position for Cherith Shelton to 3.5 hour cook assigned to Mojave Vista; and resignation from John Maley, custodian at Green Tree East.


34.

PUBLIC EMPLOYMENT: Approve Supervisor of Facilities

Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved Vince Maciel as Supervisor of Facilities.


35.

PUBLIC EMPLOYMENT: Approve Supervisor of Safety and Transportation

Upon a motion by Gary Elder, seconded by Timothy Hauk, and followed by a 5-0 vote, the board approved Don Lester as Supervisor of Safety and Transportation.


36.

APPROVE PUPIL SERVICES REPORT:

Upon a motion by Timothy Hauk, seconded by Gary Elder, and followed by a 5-0 vote, the board approved the Pupil Services Report, which included:

A. Readmission of student #297908
B. Readmission of student #289542
C. Expulsion of student #305967
D. Expulsion of student #280451


Report Actions Taken in Closed Session

The board returned to regular session at 9:54 p.m. and reported out to the public on all actions taken in closed session above.

Adjournment

Upon a motion by Timothy Hauk, seconded by Willie Pringle, and followed by a 5-0 vote, the board adjourned at 9:57 p.m.


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