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Victor Elementary School District
Minutes
Regular Board Meeting
WED, June 29, 2011, 6:00 pm
Location:
Galileo Academy, 17000 Silica Rd., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, June 29, 2011, beginning at 6:00 p.m. Gary Elder, Lionel Dew and Elise Brown were present at the board room, and Karen Morgan and Gabriel Stine participated by teleconference from the following locations: Gabriel Stine, Embassy Suites Hotel (lobby), 12520 Westport Parkway, La Vista, Nebraska 68128; and Karen Morgan, Rutherford County Board of Education Office, 2240 South Park Blvd., Murfreesboro, Tennessee 37128.
Members:
Dr. Gary Elder, President; Lionel Dew, Vice President; Elise Brown, Clerk; Karen Morgan and Dr. Gabriel Stine

Public Verbal Comments

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #11-16 with Addendum(s)

Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve all items on the personnel reports as presented.


3.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Clark)

Upon a motion by Gabriel Stine, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve the following items:

A. Expulsion of student 299739
B. Expulsion of student 333388
C. Expulsion of student 257980
D. Expulsion of student 355687
E. Readmit student 257996


4.

Act to Approve Continuance of Insurance for Employee #11-01

Upon a motion by Lionel Dew, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to approve continuance of insurance for employee #11-01.


REGULAR SESSION

The board adjourned from closed session at 6:47 p.m. and entered regular session at 7:03 p.m. beginning with the pledge of allegiance.

5.

Report Actions Taken in Closed Session

All actions taken in closed session above were reported out to the public.


6.

Review of Basic #17

The board reviewed VESD Basic #17: Everyone is empowered. We involve people in the planning of the work that affects them.


7.

Review of VESD Way - Social Health (Dr. Marsden)

The board reviewed the Social Health component of the VESD Way.


Public Hearings

8.

Public Hearing on 2011-12 Annual District Budget (Mrs. Betts)

The presented 2011-2012 district budgets have been available at the District Office since June 24, 2011. Adjustments to these budgets will be made after Governor Brown signs the California State Budget. A public hearing was opened at 7:09 p.m. to give the public an opportunity to comment on the proposed budget. The hearing closed at 7:10 p.m. There were no comments from the public.


9.

Public Hearing on 2011-12 Flexibility Transfers (Mrs. Betts)

The governor's approved 17-month budget which was enacted in February 2009 included program flexibility provisions to help mitigate the effects of the budget cuts to education. As part of that flexibility, districts were given the ability to use formerly restricted funding identified as tier 3 for any educational purpose through the 2012--13 school year. Resolution 11-11 authorizes the unrestricted use of the formerly restricted funds that are being flexed to unrestricted resources. The hearing was opened at 7:10 p.m. and closed at 7:11 p.m. There were no comments from the public.


Communication Session

10.

Public Verbal Comments

Mr. Ensen Mason, CPA, addressed the board as a private citizen regarding his concern that employee contract buyouts, law suits, and retirement incentives/benefits take away money that could go to current employees. AB 168 provides the alternative of providing other suitable employment, such as returning to a previous position in the district, instead of a buyout.


11.

V.E.T.A. Report

Nancee Fine reported on recent training opportunities and said she hopes everyone is having an amazing summer.


12.

C.S.E.A. Report

John Mickle said it looks like the governor will sign a budget by Friday that will not include major cuts to education, and CSEA is confident that revenues will be generated.


13.

Board Members Comments

(1) Gabriel Stine said he's in Nebraska watching his son play baseball. Dr. Stine recently attended the talent show at The Academy and it was very entertaining. (2) Karen Morgan said she's in Tennessee visiting family, and she thanked the board and technology dept. for making arrangements for her and Dr. Stine to participate via teleconference. Ms. Morgan thanked Melissa Theide for her service and outstanding leadership at West Palms. Mrs. Theide will be an asset wherever she goes, and we will miss her a lot. (3) Elise Brown reported that she just came back from a working trip and said she hopes the staff and students are getting rest this summer. (4) Lionel Dew reported that he and Dr. Elder attended several 6th grade promotion ceremonies and they were impressed with the students' high achievements. He commended everyone involved in the education of our children, and the leadership of the board and superintendent to provide a quality, world-class education. As we continue to overcome challenges, each person is important and valued regardless of position, duty, or status. We want to achieve satisfaction from all stakeholders, including parents, students, and staff, and continue toward becoming a buy-in district. (5) Gary Elder said he shook hands with over a thousand people while attending seven promotion ceremonies. It was great to see so many cheerful kids and happy parents. Dr. Elder thanked the classified staff as all the schools look great; he thanked Reggie Buchanan for the I-Pad training; and he thanked all staff for everything they do. Special thanks to Mrs. Theide for the great job she did at West Palms. Dr. Elder is confident that Mrs. Lester will also do a great job. Dr. Elder wished Tim Hauk a happy retirement as he just retired from his teaching position. Dr. Elder introduced Shelly Lucero in the audience who was attending for her political science class.


14.

Superintendent's Comments

(1) Superintendent Dale Marsden thanked Renee Thomas and Melissa Theide for the service, both had the unique opportunity of opening a new school. He thanked Ramona Priester and Jackie Lester, substitute principals for taking over and said he has every confidence in their leadership and abilities. (2) Dr. Marsden thanked Nancee Fine and John Mickle for their leadership which provided for relationships to remain intact. It has not been easy and there's still a long road ahead. Dr. Marsden has presented at over 20 site staff meetings regarding the budget. (3) Dr. Marsden was invited to preside over the graduation ceremony at the prison, where over 50 people received their GEDs, and various certificates and licenses.


Information Items

15.

RECEIVE EVERYDAY COUNTS ATTENDANCE REPORT (Mrs. Clark)

The board reviewed the monthly attendance report and recognized the school with the largest increase in ADA and the school with the highest ADA.


16.

RECEIVE MONTHLY SUSPENSION REPORT (Mrs. Clark)

The board reviewed the monthly suspension report.


17.

RECEIVE CONFERENCE REPORT (Mrs. Mills)

The board will review the conference report.


Consent Items

Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve all consent items listed below (items 18-29).

18.

Approve Minutes of the June 8, 2011, Regular Board Meeting, and the June 13, 2011, Special Board Meeting


19.

Approve District Warrants


20.

Approve Interdistrict Agreement with Redlands Unified School District


21.

Approve Appointment of Sharon Cobb to Victor Elementary Education Foundation


22.

Approve Resolution 11-10, Board Delegation of Powers/Duties to Authorized Administrators

This is the annual revision of the Board Delegation of Powers/Duties to Authorized Administrators for the period of July 1, 2011 through June 30, 2012.


23.

Approve Donations for Green Tree East donation from CTPO in the amount of $4,500.00 to be used towards our game and craft room for student use


24.

Approve Donations for Galileo Academy from the Galileo PTO in the amounts of $356.39 and $1,311.35 to use for class field trips


25.

Donation for Discovery School from Lifetouch National School Studios in the amount $303.73 to be used for instructional materials


26.

Approve Donation for Park View School from Lifetouch in the amount of $640.76 to be used for instructional materials


27.

Approve Donation for Del Rey School from Kona Ice in the amount of $221.25 to be used to purchase school uniforms.


28.

Approve Donation for Puesta del Sol School from Coca Cola in the amount of $13.33 to be used for instructional materials


29.

Approve Volunteers for Green Tree East School


Action Items

30.

ACT TO APPROVE 2011-2012 DISTRICT ANNUAL BUDGET (Mrs. Betts)

This budget represents the estimate for the 2011-2012 fiscal year on projected revenue and expenditures based on the Governor's May Revise proposal. District staff will revise the budget within 45 days following the governor's approval of the State of California's annual budget. The revised budget will be presented to the board at the first interim report.

The board members asked for clarification on several items, including Lionel Dew's inquiry about the reserve of 10% which equals $8 million and the board's practice of maintaining a 5% reserve. Upon a motion by Elise Brown, seconded by Lionel Dew, and followed by a 5-0 vote, the board acted to approve the 2011-2012 District Annual Budget as presented.


31.

ACT TO APPROVE ONE OCCUPATIONAL THERAPIST POSITION (Mrs. Swearingen)

To better service the needs of the staff and students of Victor Elementary School District, we have determined that there is a need to establish one occupational therapist position for the 2011/2012 school year. The increased need for staffing is due to the increasing number of students requiring occupational therapy evaluations/assessments/therapy in the programs that have been pulled back to district from the county. It is recommended that one occupational therapist position be established. Upon a motion by Gabriel Stine, seconded by Lionel Dew, and followed by a 5-0 vote, the board acted to approve establishing an occupational therapist position effective July 1, 2011.


32.

ACT TO APPROVE EMPLOYMENT OF JONNI VINDIOLA, HEIDI TRENTHAM, NATALIE PHILLIPS, MERRILEE IRONSIDE AND AMY SAPIENZA AS SPEECH THERAPISTS ON THE BASIS OF A VARIABLE TERM WAIVER (Mrs. Swearingen)

The district actively seeks to employ fully credentialed speech therapists. There is a statewide shortage in this profession and we have an ongoing need to find qualified candidates to fill our vacancies for speech therapists. Heidi Trentham and Jonni Vindiola are participating in the Victor Elementary School District speech Pathologist Training Program. They are currently enrolled in the Master of Science in Speech, Language and Communication disorders Program offered by NOVA Southeastern University and are making excellent progress to complete the requirements needed to renew their waivers while completing their program. Amy Sapienza is also currently in a Masters Program with anticipated completion July 2012.

Natalie Phillips and Merrilee Ironside are presently taking the necessary pre-requisite courses for admission to university masters programs in Speech, Language and Communication Disorders and they too are making excellent progress to complete the requirements to enter into a Masters Program.

Upon a motion by Lionel Dew, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to approve employment of Jonni Vindiola, Heidi Trentham, Natalie Phillips, Merrilee Ironside and Amy Sapienza as speech therapists on the basis of a variable term waiver.


33.

ACT TO APPROVE RESOLUTION 11-11, AUTHORIZING FLEXIBILITY OF 2011-12 TIER 3 CATEGORICAL FUNDING (Mrs. Betts)

The governor's approved 17-month budget which was enacted in February 2009 included program flexibility provisions to help mitigate the effects of the budget cuts to education. As part of that flexibility, districts were given the ability to use formerly restricted funding identified as tier 3 for any educational purpose through the 2012-13 school year. Resolution 11-11 authorizes the transfer of these funds for the district's use for 2011-12. Upon a motion by Gabriel Stine, seconded by Lionel Dew, and followed by a 5-0 vote, the board acted to approve Resolution #11-11 authorizing program flexibility of 2011-12 tier 3 categorical funding as listed in the resolution.


34.

ACT TO APPROVE RESOLUTION 11-12, ESTABISHING FUND 14 AS A COMMITTED FUND BALANCE (Mrs. Betts)

Due to the required implementation of the new Governmental Accounting Standard's Board Statement 54 (GASB 54), Fund 14 monies must be committed to be able to continue to use them for the purpose of deferred maintenance according to the 5-year plan.

VESD's Board Policy 3100 defines the Board's authority to set aside funds as a committed balance through the passage of a resolution. Resolution 11-12 commits Fund 14 fund balances. Upon a motion by Lionel Dew, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to approve Resolution 11-12 establishing Fund 14 Deferred Maintenance Fund as a committed fund balance.


35.

ACT TO APPROVE 2011-2012 CONSOLIDATED APPLICATION FOR FUNDING CATEGORICAL AID PROGRAM, PART I (Mrs. Mills)

Part I of the Consolidated Application for funding Categorical Aid Programs is submitted for board approval. The document was reviewed and approved by the District Advisory Council and the District English Learner Advisory Committee. Upon a motion by Elise Brown, seconded by Lionel Dew, and followed by a 5-0 vote, the board acted to approve the Consolidated Application Part I as presented.


Adjournment

Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to adjourn the board meeting at 8:14 p.m.


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