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Victor Elementary School District
Minutes
Regular Board Meeting
WED, May 9, 2012, 6:00 pm
Location:
Mojave Vista School, 16100 Burwood Ave, Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, May 9, 2012, at Mojave Vista Elementary School, 16100 Burwood Ave., Victorville, California. The meeting began at 6:01 p.m.
Members:
PRESENT: Dr. Gary Elder, President; Lionel Dew, Vice President; Dr. Gabriel Stine, Clerk; Elise Brown
ABSENT: Karen Morgan

Public Verbal Comments

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

The board entered closed session at 6:02 p.m.

2.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #12-13 with Addendum(s)

Upon a motion by Gabriel Stine, seconded by Elise Brown, and followed by a 4-0 vote, the board approved the personnel reports with addendums as presented.


3.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE


4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Jan Gonzales and Christi Goodloe
Employee Organizations: V.E.T.A. and C.S.E.A.


5.

LIABILITY CLAIMS UPDATE - Jan Gonzales


REGULAR SESSION

The board adjourned from closed session at 6:52 p.m. and entered regular session at 7:01 p.m., beginning with the pledge of allegiance.

6.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


7.

Review Board Protocol

The board reviewed BB 9400, Communications Section, #9: The team has the responsibility to educate the district and community regarding the roles of team members.


8.

Review of Basic #8

The board reviewed VESD Basic #8: Give people your full attention - "Be There." Always recognize each other immediately with eye contact, a smile, and their name whenever possible, using greetings such as, "Good Morning," "How may I help you?" "I would be happy to," "Have you been helped?".


9.

Review of VESD Way - Physical Health (Dr. Marsden)

The board reviewed the Physical Health component of the VESD Way.


School Report

10.

Mojave Vista School Report (Mrs. San Nicolas)

Principal Christina San Nicolas and students presented the school's action plan to achieve the district mission.


Communication Session

11.

Public Verbal Comments: None


12.

V.E.T.A. Report

Nancee Fine, President of VETA, expressed her affection for the school as her own children attended Mojave Vista and it was the first school that she taught at. Teachers are ready, working, reaching, striving and we are going to accomplish the CST test throughout our district. We know that our students are prepared and eager to show how much they know. So we're thrilled and can't wait for the scores to come back in August to prove it. It's been a busy month with so much going on. Appreciate access to a classroom for the association to use. We will continue to achieve all that we can in the state, in the political arena, to get all the funding possible in order to provide a great education for our students. Nancee thanked the board for all they do.


13.

C.S.E.A. Report

John Mickle, President, said he started working at Mojave Vista 22 years ago when he began his employment with the district. Mojave Vista has a special place in his heart. The school, students, and principal are doing a wonderful job. There are exciting things going on at the school, and the school's pride shows. It's been busy for CSEA also with all the political issues. CSEA always backs education and gives the best service for the students of the community, and they appreciate everything done for the kids.


14.

Superintendent's Comments

Dr. Dale Marsden said that when people want to see what's working well in education, they just need to look at Mojave Vista. This school is doing a stellar job. It is one of the cleanest, most orderly campuses, students and staff are focused. You care compassionately for the students and are in the profession because you love kids. Anyone who is in it for other reasons, is in the wrong profession. Dr. Marsden said he's proud and complimented the students who presented at tonight's board meeting on their leadership. He enjoys hearing from members of the community all the compliments for Mojave Vista students. He encouraged the students to participate in the upcoming speech contest that Rotary is sponsoring. Thank you to Mrs. San Nicolas and the staff and students of Mojave Vista.


15.

Board Members Comments

(1) Elise Brown reported on the National School Boards Association Conference she just attended in Boston, Massachusetts. She enjoyed the history in the area, and the speakers and presenters. She heard some interesting ways that other school districts are addressing budget issues. (2) Dr. Gabriel Stine said he loved the school report and the students should be commended. Students did a great job with public speaking and he complemented the principal and staff for their work. (3) Lionel Dew commended the students, very much impressed with the leaders of today and tomorrow. Character traits and speaking skills stood out to him, but most of all the real life experiences, they had voice, tone, poise, and it is great that the children visit with the elderly. He saw the future career possibilities for the students, such as news anchors, reporters, communications analyst, publicist, sportscasters. Citizenship stood out the most for him - all skills such as reading, writing, etc. are important, but citizenship is most important. Mr. Dew commended the children, staff and principal for their great presentation. (4) Gary Elder said the students did a fantastic job, and thanked the staff for all that they do, certificated and classified. The classified staff are being recognized and honored during May 20-26 and read a resolution that the district was requested to adopt. Thank you to the parents for bringing their children to the meeting, helping them with homework, etc.


Recess

The board will take a brief recess.

Information Items

16.

RECEIVE MONITORING REPORT (Dr. Marsden)

The monthly monitoring report was reviewed.


17.

RECEIVE REPORT REGARDING NSBA CONFERENCE (Dr. Elder)

Board members who attended the National School Boards Association (NSBA) Conference last month reported on the information they received. (1) Mr. Dew said he sent a list of all the sessions he attended to the board president and superintendent, so there was no need to repeat it. He did gather a great deal of information. His view for attending conferences, workshops, and other types of learning is that to give a report regarding the conference is good, however, he thinks the best proof of someone's learning is what you put into practice. That's something he has done for a lifetime whenever he has attended any type of conference, he always puts into practice what he has learned. One of the most interesting things he learned about is the relationship between classified, certificated, administration and board. Another interesting area was trying to achieve in this economy. Pertaining to elections, he learned about tea party activists. (2) Dr. Gabriel Stine also attended many of the sessions One in particular, nurturing the superintendent/board member relationship, that he found very interesting as a lot of the strategies presented are strategies we have in place currently as it relates to governance and interaction with the superintendent. He also attended a session that gave a list of 101 ideas that stick. There were some good ones for building relationships with community and business leaders. Another session he attended was for teaching students who struggle in math; he brought back materials regarding the order in which math is taught, and information on resources. Dr. Stine said he appreciates the opportunity to attend the conference, and he made good use of his time. (3) Elise Brown reported on a session called "Google-icious" which she found very helpful.


18.

RECEIVE JOINT PRESENTATION OF COLLECTIVE BARGAINING AGREEMENT REOPENERS WITH CSEA (Ms. Goodloe)

Using the interest based bargaining approach, CSEA and district negotiators met to identify those areas of the contract which we want to review for possible changes. These include: Association Rights; Hours, Overtime and Extra Hours; Pay and Allowances; Health and Welfare Benefits; Evaluation Procedures; and Safety. These reopeners were presented for the board's information and for the public. Lionel Dew stated that he will submit questions to Ms. Goodloe in writing.


19.

REVIEW 2012-13 BOARD STRATEGIC OBJECTIVES & GOALS (Mrs. Gonzales)

The board reviewed and discussed the strategic objectives and goals for 2012-13.

Dr. Gary Elder expressed concern that we are paying for consultants, such as Ruth Miller, for training and spending a lot of money but showing little results. Mrs. Gonzales emphasized that input was gathered from strategic planning meetings, site visits, surveys, PAC, TAC and DAC meetings, and then cabinet met to review focus areas and develop these strategic objectives and goals for next year. Cabinet found that the focus has shifted very slightly. Some goals are long term and some are shorter.

Mr. Lionel Dew stated that he is always alarmed when he sees this statement, "to prepare students for career opportunity and qualified work force," because we are K through 6th. It seems to him that this would be more appropriate for middle school and high school, more so than elementary school. High school has responsibility to prepare kids for college, trade school, etc. But, we have a unique burden as elementary, and wouldn't it be better to be perfect or better at the basics in education and allow middle, high school and higher institutions of learning to concentrate on preparing students for the workforce. Mr. Dew said he would love to have that discussion with the administration, curriculum experts and the superintendent.

Dr. Marsden replied that our district vision was birthed out of our relationship with the community over several years, recognizing that students need to prepare for the world of work. We know that this will be accomplished through our mission which states that all students will be at or above grade level in reading, writing and math and science. This is our fundamental mission for elementary school - preparing them for the vision. The leadership role in our district is trying to align the system in such a way that kids aren't only successful at the elementary level but also beyond. We are looking at re-engineering our entire educational system so that every student can graduate high school concurrently with their college degree, which is the goal of STEAM 2020. It is within this pursuit that we will ensure that we have high levels of learning and competency in reading, writing, math, and science.

Mr. Lionel Dew stated that he believes there is great value in having effective complaints and grievance systems, and asked how good is the district in assessing complaints and grievances. Mrs. Jan Gonzales answered that we have positive relationships with the various stakeholder groups, and we endeavor to achieve the best customer service possible. Parent complaints are resolved quickly and efficiently. We strive hard to work together on any staff issues that come up so that they don't become grievances. Mrs. Gonzales meets with John Mickle weekly and they spend 60-90 minutes addressing any issues as they arise. Christi Goodloe does the same thing for certificated staff. The Quality Works committee met to revise all surveys and include open-ended questions to get detailed feedback. We look at the feedback and work to resolve any issues.

Dr. Gary Elder expressed concern about trainers that provide CGI for teachers. He asked why we can't just use in-house staff instead of outside trainers. Maureen Mills replied that CGI is part of our program improvement mandate that we have to train all of our teachers and principals in order to be compliant and based on the LEA plan that is submitted to the state. In order to use our own staff, we would need to build a module and have it approved by the county. We try to align our systems throughout the district.

Dr. Elder asked about the progress of STEAM 2020 meetings. Dr. Marsden replied that Victor Valley College and Apple Valley Unified School District have had very successful.

Mr. Dew asked about the number of consultants that the district is utilizing. Mrs. Mills replied that we have had four consultants this year. Mr. Dew asked if the board could get progress reports. Mrs. Mills will compile staff evaluations and present to the board. As for the cost for consultants, the monies cannot be used for the general fund; they must go toward professional development. Consultants are brought into the district according to teacher surveys.

Dr. Gabriel Stine stated that the district's test scores have been improving, and he feels that the use of consultants is contributing to the district's success. Dr. Elder expressed concern that we've used various consultants and we are still in program improvement.

This item will be brought back for further discussion at the May 30, 2012, board meeting.


20.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2009 API (Mrs. Gonzales)

According to Section 1240 of the Education Code, the results of the quarterly county superintendent's visits to our district schools which were identified as Decile 1-3 schools (Williams monitored schools) based on 2009 API were presented to the board.


21.

REVIEW OF "CALL TO ORDER: A BLUEPRINT FOR GREAT BOARD MEETINGS" (Dr. Elder)

Dr. Elder requested that this item be moved to the next board meeting as he had not read the section to be reviewed. The board will review Chapter 3 (pages 23-34) at the May 30, 2012, meeting. This item will be on future board meeting agendas until the board completes its review.


22.

FOURTH READING OF REVISED AND NEW BOARD POLICIES (Dr. Marsden)

The following board policies were presented for the fourth reading. Lionel Dew stated that he would like to submit notes prior to the next board meeting and asked that these policies be brought back at the May 30, 2012, board meeting for a fifth reading and discussion. Mr. Lionel Dew requested that the policies be displayed on a screen for the audience to see at board meetings.

BP 0450 (revision): Comprehensive Safety Plan
BP 2121 (new): Superintendent's Contract
BP 5111 (revision): Student Admission
BP 5113 (revision): Student Absences and Excuses
BB 9223 (revision): Filling Board Vacancies
BB 9320 (revision): Board Meetings and Notices


23.

SECOND READING OF BB 9100, BOARD ORGANIZATION, REGARDING ROTATION OF BOARD OFFICERS (Dr. Elder)

Dr. Elder presented new board bylaw BB 9100, Board Organization, for the second reading. This bylaw will be brought back for the third reading and approval at the May 30, 2012, board meeting.


24.

RECEIVE UPDATED CONFERENCE BUDGET (Dr. Marsden)

The board received the updated conference budget report. Dr. Elder volunteered to cover the overage in one of the other board member's budget with funds from his conference budget.


25.

REVIEW BOARD MEETING SCHEDULE FOR 2012-13 SCHOOL YEAR (Dr. Marsden)

The board reviewed the schedule for next year's meetings. This item will be brought back for approval at the May 30, 2012, board meeting.


Consent Items

Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 4-0 vote, the board approved all consent items listed below (items 26-34).

26.

Approve Minutes of the April 18, 2012, Regular Board Meeting

(click on Minutes in the left column, then select date)


27.

Approve District Warrants


28.

Approve increase in hours for bilingual instructional assistant assigned to Challenger School


29.

Approve Job Description for Psychologist


30.

Approve Resolution 12-04 to Excuse Board Member Absence for Gary Elder


31.

Approve Resolution 12-05 to Excuse Board Member Absence for Lionel Dew


32.

Approve Donation for Del Rey School from Lauren Studios in the amount of $591.61 to be used for school uniforms and for the annual CST celebration


33.

Approve Donation for Puesta del Sol School from Dan Valentine: Sony 36 inch television, remote control and stand to the computer lab at Puesta del Sol


34.

Approve Volunteers at Del Rey, West Palms, Sixth Street Prep, Village, Park View, Discovery, Mountain View Montessori, and Mojave Vista schools


ACTION ITEMS

35.

ACT TO APPROVE DISTRICT-WIDE L.E.D. LAMP BID AWARD (Mr. Etter)

The bid opening for this project was May 1, 2012. Consolidated Electrical Distributors (CED) was the apparent low bidder with the bid amount of $1,460,658.15. Upon a motion by Gabriel Stine, seconded by Lionel Dew, and followed by a 4-0 vote, the board approved Consolidated Electrical Distributor as the apparent low bidder as presented.


36.

ACT TO APPROVE SURPLUS EQUIPMENT AND E-WASTE LIST AND AUTHORIZE STAFF TO DISPOSE OF SAID EQUIPMENT (Mr. Etter)

The attached list is surplus equipment and e-waste not needed by the district. The total value of this property is less than $2,500.00. Upon a motion by Gabriel Stine, seconded by Lionel Dew, and followed by a 4-0 vote, the board approved the list of surplus equipment and e-waste as presented and authorize Bill Klopping, director of technology, to dispose of the equipment in accordance with administrative regulation AR 3270.


37.

ACT TO ESTABLISH THREE SPECIAL EDUCATION INSTRUCTIONAL ASSISTANT POSITIONS FOR THE 2012-13 SCHOOL YEAR (Ms. Goodloe)

To better serve the needs of the students within the Victor Elementary School District, we determined there is a need to establish three special education instructional assistant positions. The placement of these positions will support the enrollment needs that arise throughout the district and will be effective for the 2012-2013 school year. Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 4-0 vote, the board approved three special education instructional assistant positions effective July 1, 2012.


38.

ACT TO APPROVE SCHOOL PSYCHOLOGIST POSITION (Ms. Goodloe)

To better service the needs of the staff and students of Victor Elementary School District, we have determined that there is a need to establish one additional school psychologist position. Due to the increasing number of students requiring special education, it is recommended that one school psychologist position be established. Upon a motion by Lionel Dew, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved establishing one new position of school psychologist effective 2012-2013 school year.


39.

ACT TO APPROVE FOUR ADDITIONAL SPECIAL EDUCATION CLASSROOM TEACHING POSITIONS (Ms. Goodloe)

To better service the needs of the staff and students of Victor Elementary School District, we have determined that there is a need to establish four new special education classroom positions. Due to the increasing number of students requiring special education, it is recommended that four special education positions be established. Upon a motion by Lionel Dew, seconded by Elise Brown, and followed by a 4-0 vote, the board approved establishing the four new positions of special education classroom teachers effective 2012-2013 school year.


40.

ACT TO APPROVE 2011-2012 CONSOLIDATED APPLICATION FOR FUNDING CATEGORICAL AID PROGRAM, PART II (Mrs. Mills)

Part II of the Consolidated Application for funding Categorical Aid Programs is submitted for board approval. The document will be reviewed and approved by the District Advisory Council on May 14, 2012, and the District English Learning Advisory Committee by the May 25, 2012, submission deadline date. Upon a motion by Gabriel Stine, seconded by Lionel Dew, and followed by a 4-0 vote, the board approved the Consolidated Application, Part II, as presented.


41.

ACT TO APPOINT A MEMBER TO THE VICTOR ELEMENTARY EDUCATION FOUNDATION (Dr. Marsden)

Mr. Jim Stasiak is unable to continue on the Victor Elementary Education Foundation at this time. Since Mr. Stasiak is one of the VESD Board of Trustees' appointees, the board will need to appoint a replacement. Foundation meetings take place every other month, on the fourth Thursday from 4:00-6:00 p.m. Upon a motion by Lionel Dew, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved appointing Mr. Allen Williams as a member to the Victor Elementary Education Foundation.


42.

ACT TO APPROVE RESOLUTION 12-06, AUTHORIZING TEMPORARY BORROWING BETWEEN FUNDS OF THE SCHOOL DISTRICT (Mrs. Betts)

Resolution 12-06 will allow payroll warrants to be drawn against the General Fund even if its cash balance is insufficient as long as cash balances in all funds are sufficient to cover the expense. Upon a motion by Elise Brown, seconded by Lionel Dew, and followed by a 4-0 vote, the board approved Resolution 12-06 authorizing temporary borrowing between funds of the school district for the fiscal year 2012-2013.


CLOSED SESSION

A second closed session was held in order to complete items from the first closed session. The board entered closed session at 9:15 p.m. There were no actions taken in closed session. The board reconvened to regular session at 10:02 p.m.

REGULAR SESSION - REPORT OUT TO PUBLIC ON CLOSED SESSION ACTIONS

There were no actions taken in closed session.

Adjournment

Upon a motion by Elise Brown, seconded by Gabriel Stine, and followed by a 4-0 vote, the board adjourned at 10:02 p.m.


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