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Victor Elementary School District
Minutes
Regular Board Meeting
WED, November 6, 2013, 6:00 pm
Location:
Park View School, 13427 Cahuenga Rd., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wed., November 6, 2013, at Park View Elementary School, 13427 Cahuenga Rd., Victorville, California. The meeting began at 6:13 p.m.
Members:
PRESENT: Dr. Gabriel Stine, President; Karen Morgan, Vice President; Joyce Chamberlain, Clerk; Elise Brown (arrived at 6:48 p.m.) and Dr. Gary Elder

Act to Amend Agenda

1.

Amendment to Agenda

An action item was inadvertently left off the agenda regarding the addition of a speech therapist position. Therefore, administration recommended an amendment to the agenda to add an action item for this position. Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 4-0 vote (Elise Brown was absent), the board acted to approve the addition of an action item to the agenda for approval of a speech therapist position.


Public Verbal Comments

2.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #14-07 with Addendum(s)

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 4-0 vote (Elise Brown was absent), the board acted to approve the personnel reports with addendums as presented.


4.

REVIEW PUPIL SERVICES REPORT (Ms. Clark)

Stipulated expulsion of student 97046


5.

PUBLIC EMPLOYMENT: Review proposed contract amendments for assistant superintendents, director of fiscal services, and superintendent


6.

PUBLIC EMPLOYMENT: Review recommendations for interim assistant superintendent of pupil services, and substitute principal for Green Tree East School


7.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.


8.

LIABILITY CLAIMS UPDATE (Mrs. Betts)


9.

QUARTERLY WORKERS COMP REPORT (Mrs. Betts)


10.

PUBLIC EMPLOYMENT: Review superintendent's evaluation


REGULAR SESSION

11.

Pledge of Allegiance


12.

Report Actions Taken in Closed Session

All actions taken in closed session above were reported out to the public.


13.

Review Board Protocol

Chain of Command Section #7: No individual board member is to come between the superintendent and his/her staff, and the superintendent shall not come between individual board members.


14.

Review of Basic #8

VESD Basic #8: Give people your full attention - "Be There." Always recognize each other immediately with eye contact, a smile, and their name whenever possible, using greetings such as, "Good Morning," "How may I help you?" "I would be happy to," "Have you been helped?."


School Report

15.

Park View School Report (Mr. Barles)

Principal Fortune Barles presented the school's action plan to achieve the district mission.


Communication Session

16.

Public Verbal Comments: None


17.

V.E.T.A. Report

Nancee Fine reported on recent meetings she has attended: High Desert Trust, Quality Works, Operational Strategic Planning, CTA State Council.


18.

C.S.E.A. Report

Debra Blake said she's enjoyed her 24 years with the district and thanked the district for all it does to prepare children for success in 21st century skills. She also attended Quality Works and Strategic Planning, and she is thankful that the district is forward thinking. She is looking forward to attending the CSBA Conference next month.


19.

Superintendent's Comments

Jan Gonzales complimented Debbie Betts on her work with Strategic Planning, and Fortune Barles for the great progress at Park View. Mrs. Gonzales is planning to speak at upcoming chamber meetings regarding the roll out of our schools of choice.


20.

Board Members Comments

(1) Dr. Gary Elder thanked Park View staff for the great job they are doing. He also complimented the classified staff, and invited the Park View students to enroll at University Prep School. (2) Joyce Chamberlain thanked Park View staff for hosting the board meeting at their lovely school. The school is fortunate to have Fortune as their principal. She thanked the parents and everyone who supports the school. (3) Karen Morgan said her favorite board meetings are the ones at schools. She loves seeing the students, staff, and schools. Park View is looking great. She thanked Park View for having the board and complimented the staff for the great job they are doing. (4) Elise Brown thanked Mr. Barles for his report on the very nice school. Also, thanks for the Park View hat. (5) Dr. Gabe Stine thanked Fortune Barles and the Park View staff for doing such an amazing job making their emphasis on 21st century skills. Dr. Stine read a message regarding a false accusation made by one of our teachers at a recent high school district (VVUHSD) board meeting. The teacher had said that VESD required her to buy books with her own money. To set the record straight, VESD does not require that any of our teachers buy their own books and would never ask teachers to purchase books.


Recess

The board recessed at 7:44 p.m. and returned to regular session at 7:58 p.m.

Information Items

21.

RECEIVE JOINT PRESENTATION OF COLLECTIVE BARGAINING AGREEMENT REOPENERS WITH VETA (Mrs. Mills)

Using the Interest Based Bargaining approach, Victor Elementary Teachers Association (VETA) and district negotiators met on October 24, 2013, to identify those areas of the contract which we want to review for possible changes. These include Association Rights, Working Time, Assignment, Class Size, Leaves, Benefits, Compensation and Evaluation. We will also: 1) review and update calendar, 2) review and update the district nurse job description and create an evaluation tool, 3) review retirement/resignation incentives, 4) review memorandums of understanding regarding Common Core Standards coaches and program improvement, and 5) review the entire agreement for grammar and format.


22.

RECEIVE COMMON CORE STATE STANDARDS REPORT (Ms. Clark)

Lori Clark, assistant superintendent of educational services, reported on progress made toward Common Core State Standards (CCSS).


23.

RECEIVE BUDGET UPDATE (Ms. Jauregui)

The board received a budget update.


24.

RECEIVE ATTENDANCE RECOGNITION REPORT (Ms. Clark)

The board received the monthly attendance recognition report.


25.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The board received the monthly conference report.


26.

RECEIVE SEPTEMBER 2013 SUSPENSION REPORT (Ms. Clark)

The board received the monthly suspension report.


Consent Items (Items 27-36)

Upon a motion by Gary Elder, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to approve all consent items listed below (items 27-36).

27.

Approve Minutes of the October 2, 2013, Regular Board Meeting and the October 22, 2013, Special Board Meeting

(click on Minutes in the left column, then select date)


28.

Approve District Warrants


29.

Approve Resolution 13-25, to Excuse Board Member Gary Elder's Absence at October 2, 2013, board meeting


30.

Approve Resolution 13-26, to Excuse Board Member Karen Morgan's Absence at Oct. 2, 2013, board meeting


31.

Approve Revised School Site Plans for Academy, Brentwood, Del Rey, Green Tree East, Irwin, Mountain View Montessori, Puesta del Sol, Village and West Palms schools

(Mojave Vista was listed originally, but will not be revising their site plan at this time.)


32.

Approve Contracts for the period July - September 2013


33.

Donations for Liberty School:

(1) Verizon's "Tools for Schools" donated $125.00 worth of various school supplies; and
(2) Schools First Bank donated $60.00 worth of various school supplies


34.

Approve Donations for Park View School:

$300 Rotary Grant donation and a $1000 donation to Park View for technology from parent Anthony Bautista


35.

Approve Donation for Discovery School from Edison International of four checks totalling $900 to be used for instructional materials


36.

Approve Volunteers at Endeavour, Del Rey, Village, Galileo, Lomitas, Discovery, Green Tree East, Mojave Vista, Liberty, West Palms, Irwin/Academy, and Park View Schools


ACTION ITEMS

37.

ACT TO APPROVE PUPIL SERVICES REPORT (Ms. Clark)

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board acted to approve the stipulated expulsion of student #97046.


38.

ACT TO APPROVE NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The board reviewed the following new and revised board policies for the third reading.

BP 0420 - School Plans/Site Councils
BP 1431 - Waivers
BP 5141.27 - Food Allergies/Special Dietary Needs
BP 6144 - Controversial Issues
BB 9010 - Public Statements
BB 9250 - Remuneration, Reimbursement and Other Benefits

Upon a motion by Gary Elder, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to approve the new and revised board policies as presented.


39.

ACT TO APPROVE PURCHASE FROM CDW GOVERNMENT FOR CHROMEBOOKS USING PIGGY BACK BID FROM DESERT SANDS (Mr. Klopping)

Information was presented regarding the costs for the Chromebooks. Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve the purchase of the Chromebooks utilizing the piggyback bid from Desert Sands Unified School District, and to authorize Debbie Betts, assistant superintendent of administrative services, to sign all contracts and other documents relating to the purchase.


40.

ACT TO APPROVE ONE NEW CLASSIFIED POSITION (Mrs. Mills)

After analyzing the needs of the district, Mrs. Mills requested that the board establish a new 4 hour roving day custodian position. The duties of the 4-hour roving day custodian will align with the current job description of the day custodian. This position will work alongside the 8-hour day custodian to help manage the workload for the site(s) where the enrollment surpasses 1000 students. The 4 hour roving day custodian position will support the site(s) when school enrollment is elevated. Therefore, the school site assignment may change at the discretion of the district. Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve establishing one new classified roving day custodial position effective November 7, 2013.


41.

ACT TO APPROVE TWO CLASSIFIED MEMORANDUMS OF UNDERSTANDING (Mrs. Mills)

The Memorandums of Understanding dated June 12, 2013, and August 22, 2013, were created by district and CSEA negotiators using the Interest Based Bargaining approach and a neutral facilitator. CSEA held a ratification vote on September 17, 2013. By a majority vote, the Memorandums of Understanding listed below were approved by the Bargaining Unit Members.

• The hours for the position of cook at Galileo, and lead cooks at Discovery, Liberty, Park View and other sites as warranted shall be increased by thirty minutes per day. The cook position at Galileo shall reflect the work hours increase from five hours per day to five and one-half hours per day. The aforementioned lead cook positions shall reflect the work hours increase from six hours per day to six and one-half hours per day.

• The three hour clerk typist assigned to Nutritional Services shall have an increase of one half hour to the scheduled work day.

• The delivery driver assigned to Nutritional Services will have an increase of one hour to the scheduled work day.

• The cook assigned to Galileo shall have an increase of fifteen minutes to the scheduled work day.

Upon a motion by Elise Brown, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board acted to approve the two memorandums of understanding between CSEA and VESD as presented.


42.

ACT TO APPROVE AB 1200, CSEA (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 10 working days. It is presented to the board of trustees for approval. Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve the AB 1200 as presented.


43.

ACT TO APPROVE AMENDMENT TO PIPER JAFFRAY’S CONTRACT (Mrs. Betts)

The proposed amendment to Piper Jaffray's contract with the Victor Elementary School District will convert their role from that of bond underwriter to that of financial advisor for the Measure "E" General Obligation Bond program. Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 5-0 vote, the board acted to approve the amended Piper Jaffray's contract as presented.


44.

ACT TO APPROVE CONTRACT AMENDMENTS FOR ASSISTANT SUPERINTENDENTS, SUPERINTENDENT AND DIRECTOR OF FISCAL SERVICES (Mrs. Gonzales)

A contract amendment for each of the assistant superintendents, superintendent, and the director of fiscal services was necessary to reflect changes in the law. Upon a motion by Karen Morgan, seconded by Gary Elder, and followed by a 5-0 vote, the board acted to approve the contract amendments for each of the assistant superintendents, the superintendent, and the director of fiscal services as presented.


45.

ACT TO APPOINT TANYA BENITEZ AS INTERIM ASSISTANT SUPERINTENDENT, PUPIL SERVICES, TO INCLUDE MONTHLY STIPEND AND AUTOMOBILE ALLOWANCE (Mrs. Mills)

Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve Tanya Benitez be appointed as interim assistant superintendent, pupil services, and receive a monthly stipend in the amount of $1240 as compensation for her duties effective November 4, 2013, until June 30, 2014, or until the position is filled, whichever comes first; also that she will receive an automobile allowance of $350/month.


46.

ACT TO APPOINT BRENDA DAVISON AS SUBSTITUTE PRINCIPAL FOR GREEN TREE EAST ELEMENTARY SCHOOL EFFECTIVE NOVEMBER 4, 2013 (Mrs. Mills)

It is recommended that Brenda Davison be appointed as substitute principal for Green Tree East Elementary School effective November 4, 2013. This assignment is per California Ed Code 44861. Upon a motion by Elise Brown, seconded by Karen Morgan, and followed by a 5-0 vote, the board acted to appoint Brenda Davison as substitute principal for Green Tree East Elementary School effective November 4, 2013.


47.

ACT TO APPROVE CLASSIFIED SALARY SCHEDULE FOR MOUNTAIN VIEW MONTESSORI SCHOOL (Mrs. Mills)

It is recommended the salary schedule for classified hourly/daily employees be approved retroactively effective 9/16/13. The recommendation aligns the hourly/daily cashier rate with the VESD Classified Salary Schedule. Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to approve the updated salary schedule for Mountain View Montessori Charter School hourly/daily employees effective 9/16/13.


48.

ACT TO APPROVE DECEMBER 11, 2013, AS THE ANNUAL ORGANIZATIONAL MEETING (Mrs. Gonzales)

The Education Code requires that governing boards hold an annual organizational meeting between December 6 and December 20, 2013. The board president, vice president, and clerk shall be elected at the organizational meeting, as well as the voting representative. Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board acted to approve December 11, 2013, as the annual organizational meeting.


49.

ACT TO APPROVE ADDITIONAL SPEECH THERAPIST POSITION (Mrs. Mills)

To better service the needs of the staff and students of Victor Elementary School District, we have determined that there is a need to establish one new language, speech and hearing specialist position. Due to the increasing number of students requiring speech services, it is recommended that one additional position be established. Upon a motion by Karen Morgan, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board acted to establish a new language, speech and hearing specialist position effective November 6, 2013.


Adjournment

Upon a motion by Karen Morgan, seconded by Elise Brown, and followed by a 5-0 vote, the board acted to adjourned at 8:41 p.m.


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