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Victor Elementary School District
Minutes
Regular Board Meeting
WED, June 28, 2017, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, June 28, 2017, at the district office, 12219 Second Ave., Victorville, California. The meeting began at 6:00 p.m.
Members:
PRESENT: Gary Elder, President; Clayton Moore, Vice President; Karen Morgan, Clerk; Gabriel Stine and Joyce Chamberlain

ABSENT: None

Public Verbal Comments (6:00 p.m.)

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

REVIEW BOARD SELF-EVALUATION


3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #17-14 with Addendum(s)

Upon a motion by Joyce Chamberlain, seconded by Gabriel Stine, and followed by a vote of 5-0, the board approved the personnel reports with addendums as presented.


4.

PUBLIC EMPLOYMENT: Review Proposed Annual Offers of Employment for Certificated Management Positions


5.

PUBLIC EMPLOYMENT: Review Proposed Annual Offers of Employment for Classified Management Positions


6.

PUBLIC EMPLOYMENT: Review proposed employment contract for Assistant Superintendent, Administrative Services


7.

PUBLIC EMPLOYMENT: Review proposed employment contract for Assistant Superintendent, Educational Services


8.

PUBLIC EMPLOYMENT: Review proposed employment contract for Assistant Superintendent, Personnel Services


9.

PUBLIC EMPLOYMENT: Review proposed employment contract for Assistant Superintendent, Pupil Services


10.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for Director of School Climate & Student Wellness


11.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for Director of Technology


12.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for Director of Safety, Operations & Transportation


13.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for Director of Food Services


14.

PUBLIC EMPLOYMENT: Review proposed Offer of Employment for Director of Facilities


15.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organizations: V.E.T.A. and C.S.E.A.


16.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)


17.

REVIEW PUPIL SERVICES REPORT (Mrs. Benitez)

The board will review the pupil services report regarding:

A. Expulsion of Student #281474


REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:58 p.m. and entered regular session at 7:03 p.m

18.

Pledge of Allegiance


19.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


20.

Review Board Protocol

Respect-Decorum Section #2: Each member of the board is to be treated with dignity and respect.


21.

Review of Basic #9

VESD Basic #9: We recognize others’ accomplishments, efforts, and positive attitudes.


Communication Session

22.

Public Verbal Comments: None


23.

V.E.T.A. Report

Beth Fehrs, VETA President, noted that teachers are on summer break. She thanked CSEA for their hard work during the summer. She also thanked the Board and Cabinet for their support over the summer.


24.

C.S.E.A. Report: None


25.

Superintendent's Comments

Jan Gonzales, Superintendent, extended CSEA President's and Vice President's regrets for not being here tonight but they will be at the next board meeting. She complimented Educational Services for their work on the summer school program. Cabinet members were able to walk classes this week and the work was outstanding. The teaching was awesome and she cannot wait to see the post results. Mrs. Gonzales introduced Deputy Bennington. He is replacing Deputy Mahoney as one of our SRO's. She noted that tonight is Laurien Spiller's last day and complimented her on her work as Director of Fiscal Services. She will be missed.


26.

Board Members Comments

(1) Dr. Stine hopes everyone enjoys their summer. (2) Clayton Moore is teaching summer school at Granite Hills. He wishes everyone a pleasant summer and a happy Fourth of July. (3) Joyce Chamberlain thanked everyone for coming tonight. She wished Laurien Spiller future success and thanked her for her work. She will miss her smile. (4) Karen Morgan shared that she is going to have a new grandson soon. Her granddaughter just returned from Costa Rica and her grandson is on a baseball team and in all stars. She thanked Laurien for her work and she will be missed. (5) Dr. Elder is working over the summer. He thanked Laurien for her work and for answering his questions when he would stop by her office. She will be missed.


Information Items

27.

RECEIVE MONTHLY SUSPENSION REPORTS FOR MAY & JUNE 2017 (Mrs. Benitez)

The board received the monthly suspension reports for May and June, 2017.


28.

RECEIVE 2016/2017 ATTENDANCE RECOGNITION REPORT (Mrs. Benitez)

The board received the end-of-year attendance recognition report for 2016/2017.


29.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The board received the monthly conference reports for May and June, 2017.


Consent Items (Items 30-36)

Upon a motion by Gabriel Stine, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved all consent items listed below (items 30-36).

30.

Approve Minutes of the June 7, 2017, Regular Board Meeting

(click on Minutes in the left column, then select date)


31.

Approve District Warrants Report


32.

Approve Resolution #17-11 Board Delegation of Powers/Duties to Authorized Administrators

This is the annual revision of the Board Delegation of Powers/Duties to Authorized Administrators for the period of July 1, 2017 through June 30, 2018.


33.

Approve Donation to Galileo Academy from Lifetouch in the amount of $563.55.


34.

Approve Donation from Assistance League of Victor Valley in the amount $847.00 to the district for binding and printing of Young Author winning books


35.

Act to Approve Annual Offers of Employment for Certificated Management Positions

Individual offers of employment for the following Certificated Management positions are presented for your approval.

Principal
Assistant Principal
On-Site Instructional Coordinator


36.

Act to Approve Annual Offers of Employment for Classified Management Positions

Individual offers of employment for the following Classified Management positions are presented for your approval.

BUSINESS OFFICE MANAGER
COMPUTER NETWORK MANAGER
CUSTODIAL SUPERVISOR
FAMILY RESOURCE SUPERVISOR
MAINTENANCE & GROUNDS SUPERVISOR
PUBLIC INFORMATION OFFICER
PURCHASING MANAGER
SCHOOL SAFETY COORDINATORS


ACTION ITEMS

37.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Benitez)

Upon a motion by Clayton Moore, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved the pupil services report regarding the following student, as presented.

A. Expulsion of Student #281474


38.

ACT TO APPROVE 2017-2018 BOARD GOALS (Mrs. Gonzales)

The proposed board goals will be reviewed.

Upon a motion by Clayton Moore, seconded by Karen Morgan, and followed by a 5-0 vote, the board approved the 2017-2018 board goals as presented.


39.

ACT TO APPROVE 2017-2018 DISTRICT ANNUAL BUDGET (Mrs. Spiller)

This budget represents the estimate for the 2017-2018 fiscal year on projected revenue and expenditures based on the Governor’s May Revise proposal. District staff will revise the budget within 45 days following the Governor’s approval of the State of California’s annual budget. The revised budget will be presented to you at the first interim report.

Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the 2017-2018 District Annual Budget as presented. After the vote, Gary Elder wished Mrs. Spiller well. Mrs. Gonzales noted that Mrs. Denise Gleason will serve as the interim fiscal director.


40.

ACT TO APPROVE 2017-2018 DISTRICT LOCAL CONTROL ACCOUNTABILITY PLAN (LCAP) (Mrs. Spiller)

As a condition of approving a District’s budget, the Governing Board must develop, adopt, and annually update a three-year Local Control Accountability Plan (LCAP). The LCAP describes the District’s overall vision and focuses on eight areas identified as state priorities. The LCAP demonstrates how the budget will help achieve the goals of the District.

Upon a motion by Joyce Chamberlain, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the 2017-2018 Local Control Accountability Plan for Victor Elementary School District as presented.


41.

ACT TO APPROVE 2017-2018 CHARTER LOCAL CONTROL ACCOUNTABILITY PLANS (LCAP) (Mrs. Spiller)

The LCAP describes the overall vision and focuses on eight areas identified as state priorities. The LCAP demonstrates how the budget will help achieve the goals of the District. The District has decided to have the Charter LCAPs approved by the board for continued transparency within the District.

Upon a motion by Karen Morgan, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved the 2017-2018 Local Control Accountability Plans for Mountain View Montessori Charter School and Sixth Street Prep Charter School as presented.


42.

ACT TO APPROVE RESOLUTION AUTHORIZING 2016-2017 ACTUAL SPENDING OF THE VESD EDUCATION PROTECTION ACCOUNT (EPA) FUNDS (Mrs. Spiller)

Article XIII Section 36 of the California Constitution establishes an annual requirement for Board action reviewing how monies received from the Education Protection Account were spent by the District within the current year. In compliance with this requirement the District has determined, as reflected in Resolution #17-12 that the monies received were spent on instructional salaries.

Upon a motion by Joyce Chamberlain, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved Resolution 17-12 authorizing how the funds of the District Education Protection Account (EPA) were spent for 2016-2017.


43.

ACT TO APPROVE RESOLUTIONS AUTHORIZING 2016-2017 ACTUAL SPENDING OF THE CHARTER EDUCATION PROTECTION ACCOUNT (EPA) FUNDS(Mrs. Spiller)

Article XIII Section 36 of the California Constitution establishes an annual requirement for Board action reviewing how monies received from the Education Protection Account were spent by the Charters within the current year. In compliance with this requirement the District has determined, as reflected in Resolution #17-14 for Mountain View Montessori and Resolution #17-13 for Sixth Street Prep that the monies received were spent on instructional salaries.

Upon a motion by Karen Morgan, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved Resolutions #17-14 and #17-13 authorizing how the funds of the Charter Education Protection Accounts (EPA) were spent for 2016­-2017.


44.

ACT TO APPROVE RESOLUTION AUTHORIZING 2017-2018 BUDGETED SPENDING DETERMINATIONS OF THE EDUCATION PROTECTION ACCOUNT (EPA) FUNDS (Mrs. Spiller)

Article XIII Section 36 of the California Constitution establishes an annual requirement for Board action determining how monies received from the Education Protection Account will be spent by the District. In compliance with this requirement the District has determined, as reflected in Resolution #17-15 to spend the monies received on instructional salaries.

Upon a motion by Karen Morgan, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved Resolution #17-15 for VESD authorizing budgeted spending determinations of the Education Protection Account (EPA) for 2017-2018.


45.

ACT TO APPROVE RESOLUTIONS AUTHORIZING 2017-2018 BUDGETED SPENDING DETERMINATIONS OF THE EDUCATION PROTECTION ACCOUNT (EPA) FUNDS FOR THE CHARTER SCHOOLS (Mrs. Spiller)

Article XIII Section 36 of the California Constitution establishes an annual requirement for Board action determining how monies received from the Education Protection Account will be spent by the charter schools. In compliance with this requirement the District has determined, as reflected in Resolution #17-17 for Mountain View Montessori, and #17-16 for Sixth Street Prep, to spend the monies received on instructional salaries.

Upon a motion by Gabriel Stine, seconded by Karen Morgan, and followed by a 5-0 vote, the board approved Resolution #17-17 for Mountain View Montessori and #17-16 for Sixth Street Prep authorizing budgeted spending determinations of the Education Protection Account (EPA) for 2017-2018.


46.

ACT TO APPROVE 2016/2017 CARS SPRING DATA COLLECTION & 2017/2018 APPLICATION FOR FUNDING (Mrs. Spiller)

2016/2017 CARS (Consolidated Application and Reporting System) Spring Data Collection as well as the 2017/2018 Application for Funding are being submitted for Board approval.

Upon a motion by Karen Morgan, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved the 2016/2017 CARS Spring Submission and 2017/2018 Application for Funding as presented.


47.

ACT TO APPROVE EMPLOYMENT CONTRACT OF ASSISTANT SUPERINTENDENT, ADMINISTRATIVE SERVICES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Assistant Superintendent, Administrative Services is a local agency executive and a proposed contract is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the Employment Contract for the Assistant Superintendent, Administrative Services as presented.


48.

ACT TO APPROVE EMPLOYMENT CONTRACT OF ASSISTANT SUPERINTENDENT, EDUCATIONAL SERVICES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Assistant Superintendent, Educational Services is a local agency executive and a proposed contract is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Karen Morgan, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved the Employment Contract for the Assistant Superintendent, Educational Services as presented.


49.

ACT TO APPROVE EMPLOYMENT CONTRACT OF ASSISTANT SUPERINTENDENT, PERSONNEL SERVICES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Assistant Superintendent, Personnel Services is a local agency executive and a proposed contract is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the Employment Contract for the Assistant Superintendent, Personnel Services as presented.


50.

ACT TO APPROVE EMPLOYMENT CONTRACT OF ASSISTANT SUPERINTENDENT, PUPIL SERVICES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Assistant Superintendent, Pupil Services is a local agency executive and a proposed contract is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Joyce Chamberlain, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the Employment Contract for the Assistant Superintendent, Pupil Services as presented.


51.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR DIRECTOR OF SCHOOL CLIMATE AND STUDENT WELLNESS (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of School Climate and Student Wellness is a local agency executive and a proposed offer of employment is presented.

Board President Gary Elder read aloud the memo summarizing the salary and compensation paid in the form of fringe benefits. Upon a motion by Clayton Moore, seconded by Karen Morgan, and followed by a 5-0 vote, the board approved the offer of employment for the Director of School Climate and Student Wellness as presented.


52.

ACT TO APPROVE ANNUAL OFFER OF EMPLOYMENT FOR THE DIRECTOR OF TECHNOLOGY (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Technology is a local agency executive and a proposed offer of employment is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Karen Morgan, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved the annual offer of employment for the Director of Technology as presented.


53.

ACT TO APPROVE ANNUAL OFFER OF EMPLOYMENT FOR THE DIRECTOR OF SAFETY, OPERATIONS & TRANSPORTATION (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Safety, Operations & Transportation is a local agency executive and a proposed offer of employment is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Clayton Moore, seconded by Karen Morgan, and followed by a 5-0 vote, the board approved the annual offer of employment for the Director of Safety, Operations & Transportation as presented.


54.

ACT TO APPROVE ANNUAL OFFER OF EMPLOYMENT FOR THE DIRECTOR OF FOOD SERVICES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Food Services is a local agency executive and a proposed offer of employment is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Joyce Chamberlain, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the annual offer of employment for the Director of Food Services as presented.


55.

ACT TO APPROVE ANNUAL OFFER OF EMPLOYMENT FOR THE DIRECTOR OF FACILITIES (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Director of Facilities is a local agency executive and a proposed offer of employment is presented.

Board President Gary Elder read aloud the memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Clayton Moore, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved the annual offer of employment for the Director of Facilities as presented.


56.

ACT TO APPROVE INCREASE IN HOURS FOR LIBRARY MEDIA CLERK ASSIGNED TO GALILEO ACADEMY (Mrs. Mills)

To better meet the student needs at Galileo Academy, it is recommended that the position of Library Media Clerk be permanently increased to 5 hours per day.

Upon a motion by Clayton Moore, seconded by Joyce Chamberlain, and followed by a 5-0 vote, the board approved increasing the hours of the Library Media Clerk position assigned to Galileo Academy to 5 hours per day effective July 1, 2017.


57.

ACT TO APPROVE EMPLOYMENT OF SPEECH THERAPIST NATALIE PHILLIPS ON THE BASIS OF A VARIABLE TERM WAIVER (Mrs. Mills)

The district actively seeks to employ fully credentialed speech therapists. There is a statewide shortage in this profession and we have an ongoing need to find qualified candidates.

Natalie Phillips has obtained her BA in Communication Disorders and is actively enrolled in a Masters Program meeting the requirements to renew her Waiver.

Upon a motion by Joyce Chamberlain, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved the employment of Natalie Phillips as a Speech Therapist on the basis of a Variable Term Waiver.


Adjournment

Upon a motion by Joyce Chamberlain, seconded by Clayton Moore, and followed by a 5-0 vote, the board adjourned at 8:04 p.m.


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