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Victor Elementary School District
Minutes
Regular Board Meeting
WED, January 17, 2018, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, January 17, 2018, at the district office, 12219 Second Ave., Victorville, California. The meeting began at 6:03 p.m.
Members:
PRESENT: Clayton Moore, President; Joyce Chamberlain, Clerk; and Gary Elder

ABSENT: Karen Morgan, Vice President; Gabriel Stine

Public Verbal Comments

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation


3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #18-07 with Addendum(s)

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a vote of 3-0, the board approved the Victor Elementary School District personnel reports with addendums as presented.


4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.


5.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)


6.

REVIEW PUPIL SERVICES REPORT (Mrs. Benitez)

The board will review the Pupil Services Report:

A. Expulsion for student #79281

B. Expulsion for student #9135874


REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:47 p.m. and entered regular session at 7:00 p.m

7.

Pledge of Allegiance


8.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


9.

Review Board Protocol

Respect-Decorum Section, #9: Grandstanding or “playing to the audience” is inappropriate behavior at board meetings.


10.

Review of Basic #6

VESD Basic #6: We participate in planning and seek ways to improve current systems while proactively creating opportunities to improve personal competence. We do whatever it takes to ensure positive results.


Communication Session

11.

Public Verbal Comments: None


12.

V.E.T.A. Report

Penny Edmiston, VETA President, thanked Gary Elder and Clayton Moore for attending the CTA luncheon. Teachers are gearing up for testing with students. Good Teaching conference is in March. VETA is funding approximately 70 teachers to attend. Kudos to the principals that are funding additional teachers to attend this conference.


13.

C.S.E.A. Report

Ruben Santos, CSEA President, reported that the classified staff have been busy over the break to get the sites ready. Negotiations are starting back tomorrow. He thanked Penny Edmiston; appreciating the trust and ability to contact her with questions. The Para Educator conference is coming up in February. CSEA sends approximately 30-40 para educators to this conference.


14.

Superintendent's Comments

Jan Gonzales complimented the Irwin Academy band in taking 1st place at the Christmas parade. She complimented the Personnel Department for their rapid work in taking care of the Noon Duty Supervisor positions in accordance with the new law. Also a huge compliment to Administrative Services, Pupil Services and Brian Bettger for the classified training held recently.


15.

Board Members Comments

(1) Dr. Elder thanked VETA for the invitation to the CTA luncheon. Also, he thanked Jackie Jauregui (Business Office Manager) for helping him with budget questions. He closed by congratulating Clayton Moore on being Board President. (2) Joyce Chamberlain also congratulated Mr. Moore as president. She thanked classified for working at the sites over the break, getting things ready. She had a chance to talk to Penny Edmiston during the CSBA conference, and it was nice to get to know her on a personal level. (3) Clayton Moore thanked everyone for their support. He attended the MLK parade. He attended the CTA luncheon. The CTA President, Eric Heins, reminded everyone that their guiding message was that education is all about relationships and shared values.


Information Items

16.

RECOGNITION OF 2017 PRESIDENT, VICE-PRESIDENT, AND CLERK OF THE BOARD (Mrs. Gonzales)

The district recognized the 2017 board president, Dr. Gary Elder; vice-president, Clayton Moore; and board clerk, Karen Morgan, for their service.


17.

RECEIVE 2016-2017 DISTRICT AUDIT (Mrs. Gleason)

The District’s Auditor, Jeff Nigro, CPA of Nigro & Nigro, has completed the 2016-2017 audit. Copies have been forwarded to the appropriate State and County agencies. Copies are also available at the District Office for review by any interested parties. Mrs. Gleason reviewed the report with the board.


18.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board received the monthly monitoring report.


19.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The monthly conference report for November, 2017, was presented.


20.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Mrs. Benitez)

The board received the monthly attendance recognition report.


21.

RECEIVE MONTHLY SUSPENSION REPORT FOR DECEMBER 2017 (Mrs. Benitez)

The board received the monthly suspension report.


22.

RECEIVE QUARTERLY WILLIAMS UNIFORM COMPLAINT REPORT (Mrs. Benitez)

The board received the quarterly report from October 2017 - December 2017.


Consent Items (Items 23-28)

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved all consent items listed below (items 23-28)

23.

Approve Minutes of the December 13, 2017, Regular Board Meeting

(click on Minutes in the left column, then select date)


24.

Approve District Warrants


25.

Approve Contract List


26.

Approve 2018-2019 Budget Calendar


27.

Approve Updated County Form No. 1, Certification of Board Minutes


28.

Approve Volunteers for Brentwood, Discovery, Endeavour, Galileo, Lomitas, Mojave Vista, Park View, Sixth St. Prep and West Palms Schools


PUBLIC HEARING

29.

PUBLIC HEARING TO CONSIDER CHANGE PROCEEDINGS FOR CFD # 2006-1 TO AMEND RATE & METHOD OF APPORTIONMENT, EXTEND TERM OF SPECIAL TAXES & LOWER MAX. AUTHORIZED INDEBTEDNESS.(Mrs. Betts)

PUBLIC HEARING: A public hearing was held to consider altering the existing rate & method of apportionment of special tax, extending the term of special taxes and decreasing the authorized indebtedness for Community Facilities District (CFD) 2006-1. All interested persons (property owners, taxpayers, registered voters) may appear at the hearing to present testimony or evidence for or against the proposed amendments.

Time hearing opened: 7:15 p.m. Time hearing closed: 7:16 p.m. There were no comments from the public.


ACTION ITEMS

30.

ADOPT RESOLUTION #18-03, ACTING AS LEGISLATIVE BODY OF CFD #2006-1 OF VESD, APPROVING A FIRST AMENDED RATE & METHOD OF APPORTIONMENT & EXTENDING TERM OF SPECIAL TAXES, LOWERING MAX. AUTHORIZED DEBT & CALLING AN ELECTION THEREIN (Mrs. Betts)

The board has previously adopted Resolution 17-23 declaring it’s intention to consider proposed amendments to CFD 2006-1. After holding a public hearing to consider the same, the board shall consider adoption of resolution#18-03 approving the change proceedings and calling for an election by landowner vote.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved Resolution 18-03 as presented.

Joyce Chamberlain, Clerk of the Board, then conducted the election, reading the executed ballots, and stating, "all ballots have been cast in connection with the election regarding CFD No. 2006-1, and the election has now been closed. The results of the election and the number of votes cast for and against Propositions A, B and C were unanimous, 29 votes in favor of each of the propositions."


31.

ADOPT RESOLUTION #18-04 OF BOARD OF TRUSTEES OF VESD, ACTING AS LEGISLATIVE BODY OF CFD #2006-1 OF VESD, CERTIFYING RESULTS OF THE 1/17/18 ELECTION REGARDING CHANGE PROCEEDINGS (Mrs. Betts)

The board has previously adopted Resolution 17-23 declaring it’s intention to consider proposed amendments to CFD 2006-1. Upon holding a public hearing to consider the same, and upon adoption of resolution#18-03 approving the change proceedings and calling for an election therein, the board shall consider adoption of resolution #18-04 certifying the results of such election.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved Resolution 18-04 as presented.


32.

ACT TO APPROVE PUPIL SERVICES REPORT (Mrs. Benitez)

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 3-0 vote, the board approved the Pupil Services Report regarding the following students, as presented:

A. Expulsion for student #79281

B. Expulsion for student #9135874


33.

ACT TO APPROVE EL EVADO SCHOOL PROJECT AND BUDGET (Mr. Etter)

Increased enrollment and smaller class sizes has presented the district with the need for more facilities. The addition of “El Evado School” is intended to help accommodate some of the growth. Attached is the budget for the El Evado School project.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved the El Evado School project & related project budget as presented.


34.

ACT TO AWARD ALL CATEGORIES FOR BIDS ON EL EVADO SCHOOL (Mr. Etter)

Bids have been received for new site #20 “El Evado School”. Attached is the summary of bids listing prime contract categories and the apparent low bidders for each category of work. Upon awarding all bids, the district may commence construction on the project.

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 3-0 vote, the board approved and awarded bids for all categories for apparent low bidders as presented, and authorized Debbie Betts, Assistant Superintendent of Administrative Services, to sign all contracts and other documents relating to the El Evado project.


35.

ACT TO APPROVE RESOLUTION 18-01 - OVERRULING THE CITY OF VICTORVILLE’S CONDITIONAL DISAPPROVAL OF THE TRANSFER OF THE FORMER ADMINISTRATIVE OFFICE TO RESCUE MISSION ALLIANCE (Mr. Etter)

Government Code section 65402 requires school districts to notify the local planning agency before the disposition of a property, allows the planning agency to report on the transfer, and gives final discretion to the school district to overrule any report. The District notified the City of Victorville’s Planning Division of the District’s proposed sale of the former administrative office property to Rescue Mission Alliance.

The City reported that if the proposed sale is for the purpose of a use that is not specifically permitted under the current zoning, then the sale does not comply with the current City General Plan and Old Town Specific Plan. While the District has not investigated RMA’s intended use of the Property, and thus the proposed sale may comply with the current City General Plan and Old Town Specific Plan, in the event the District does become aware that RMA intends to use the Property in a way that is not currently permitted, the District desires to overrule the City’s disapproval because: (1) RMA retains the ability to request a zoning change, use permit, or similar approval; and (2) RMA as the owner would still be subject to all zoning laws, approvals, and enforcement

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board adopted Resolution 18-01.


36.

ACT TO APPROVE RESOLUTION 18-02 APPROVING THE ANNUAL AND FIVE YEAR REPORTABLE FEES REPORT FOR FISCAL YEAR 2016-2017 (Mr. Etter)

Victor Elementary School District (“District”) has received and expended statutory and/or alternative school facilities fees (“Reportable Fees”) for the construction and/or modernization of the District’s school facilities in order to accommodate students from new development (“School Facilities”). Pursuant to Government Code Section 66006(a), the District is required to deposit the Reportable Fees collected into a separate capital facilities account (“Reportable Fees Account”).

Pursuant to Government Code Section 66006(b), the District is required to make a report available within one hundred eighty days (180) after the last day of each fiscal year detailing certain required information. The District made this report entitled, “The Victor Elementary School District Annual and Five-Year Reportable Fees Report for Fiscal Year 2016-2017, in Compliance with Government Code Sections 66006 and 66001,” (“Report”) available to the public one hundred and eighty (180) days after the last day of the fiscal year (i.e., December 28, 2016).

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board adopted Resolution 18-02 “RESOLUTION OF THE BOARD OF TRUSTEES OF THE VICTOR ELEMENTARY SCHOOL DISTRICT APPROVING THE ANNUAL AND FIVE YEAR REPORTABLE FEES REPORT FOR FISCAL YEAR 2016-2017” in compliance with Government Code Sections 66006 and 66001.


37.

ACT TO APPROVE TENTATIVE AGREEMENT WITH CSEA (Mrs. Betts)

Through negotiations, an agreement has been reached with the Classified School Employees Association and Victor Elementary School District on Article 6 Transfer and Promotion.

6.6 CANDIDATE ELIGIBILITY (Delete wording within these parenthesis: PROCESS: All eligible applicants will be tested as required by the position. Those who pass the will be screened to confirm minimum qualifications are met.) Bargaining Unit Members who pass required testing and meet minimum qualifications will be interviewed.

6.9 SELECTION PROCESS

At the conclusion of the interview panel chairperson shall assign additional points to Permanent Bargaining Unit Member candidates as follows:

2 points for being a Permanent Bargaining Unit Member
3 additional points for being employed by the District for 5 or more years +1 point for each additional 5 years thereafter
2 additional points if the Permanent Bargaining Unit Member is in the same job assignment as the vacancy
If the Permanent Bargaining Unit member is in the top two and within 3 points of an external candidate’s score, the Bargaining Unit Member shall be selected

Each interview will consist of 10 questions

The two changes being proposed are the only changes proposed in Article 6.

This Tentative Agreement is subject to CSEA’s 610 policy ratification policies and procedures and the District required approval from the Board of Trustees.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved the agreement between CSEA and VESD as presented.


38.

ACT TO APPROVE CSEA AB 1200 (Mrs. Betts)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved the AB 1200.


39.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON CMAS CONTRACT #3-13-70-2957A TO INSIGHT INVESTMENT FINANCE LLC FOR IT GOODS AND SERVICES (Mrs. Gleason)

The Victor Elementary School District Governing Board took action on June 7, 2017 to approve utilization of a piggyback on CMAS Contract #3-13-70-2957A to Insight Investment Finance LLC for IT goods and services. This contract was effective through November 30, 2017, but has been extended through November 30, 2022. The District has thoroughly evaluated options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 3-0 vote, the board approved continued utilization of CMAS Contract #3-13-70-2957A to Insight Investment Finance LLC for IT goods and services authorizing Denise Gleason, Director of Fiscal Services, to sign a piggyback agreement to continue use of this contract for its full term through November 30, 2022.


40.

ACT TO APPROVE PIGGYBACK ON CMAS CONTRACT #4-17-72-0057B TO KYA SERVICES FOR FLOORING (Mrs. Gleason)

Resolution #16-13 authorizes the Superintendent, Assistant Superintendent, Director of Fiscal Services, and the Purchasing Manager to piggyback on other public entity bids under $1,000,000. San Bernardino County Superintendent of Schools District Financial Services has determined they will now require specific board authorization for each piggyback contract being utilized.

The District currently utilizes CMAS Contract #4-17-72-0057B to Kya Services for flooring. This contract is effective through September 24, 2022. The District has thoroughly evaluated options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 3-0 vote, the board approved utilization of CMAS Contract #4-17-72-0057B to Kya Services for flooring authorizing Denise Gleason, Director of Fiscal Services, to sign a piggyback agreement to continue use of this contract for its full term through September 24, 2022.


41.

ACT TO APPROVE NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for review at the November 15, 2017, and December 13, 2017, board meetings as information items. They are now presented to the board for approval.

New and Revised Bylaws & Policies:
BB 9121 President (Revised)
BB 9220 Governing Board Elections (Revised)
BB 9230 Orientation (Revised)
BP 0410 Nondiscimination in District Programs and Activities (Revised)
BP 2140 Evaluation of the Superintendent (New)
BP 3260 Fees And Charges (Revised)
BP 3541.2 Transportation for Students With Disabilities (Revised)
BP 3555 Nutrition Program Compliance (Revised)
BP 5030 Student Wellness (Revised)
BP 5111 Admission (Revised)
BP 5111.1 District Residency (Revised)
BP 5113 Absences and Excuses (Revised)
BP 5141.21 Administering Medication and Monitoring Health Conditions
(Revised)
BP 5145.3 Nondiscrimination-Harassment (Revised)
BP 5145.7 Sexual Harassment (Revised)
BP 6111 School Calendar (Revised)
BP 6117 Year-Round Schedules (Revised)
BP 6161.1 Selection and Evaluation of Instructional Materials (Revised)
BP 6164.6 Identification and Education Under Section 504 (Revised)
BP 6173 Education For Homeless Children (Revised)

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 3-0 vote, the board approved the board policies as presented.


Adjournment

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 3-0 vote, the board adjourned at 7:35 p.m.


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