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Victor Elementary School District
Minutes
Regular Board Meeting
WED, April 25, 2018, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, April 25, 2018, at the district office, 12219 Second Ave., Victorville, California. The meeting began at 6:02 p.m.
Members:
PRESENT: Clayton Moore, President; Gabriel Stine and Gary Elder. Karen Morgan, Vice President, arrived at 6:25 p.m.

ABSENT: Joyce Chamberlain, Clerk

Public Verbal Comments (6:00 p.m.)

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

REVIEW BOARD SELF-EVALUATION


3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #18-10 with Addendum(s)

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by a vote of 3-0 (Karen Morgan was not present at the time of the vote), the board approved the Victor Elementary School District personnel reports with addendums as presented.


4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.


5.

PUBLIC EMPLOYMENT: REVIEW PROPOSED OFFER OF EMPLOYMENT FOR CERTIFICATED MANAGEMENT POSITION - PRINCIPAL (Mrs. Mills)


6.

PUBLIC EMPLOYMENT: REVIEW PROPOSED OFFER OF EMPLOYMENT FOR CLASSIFIED MANAGEMENT PURCHASING MANAGER (Mrs. Mills)


7.

RECEIVE LIABILITY CLAIMS UPDATE (Mrs. Betts)


REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:55 p.m. and entered regular session at 7:03 p.m

8.

Pledge of Allegiance


9.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


10.

Review Board Protocol

Respect - Decorum #12: If an individual board member persistently violates the protocols, the other board members will take actions deemed appropriate.


11.

Review of Basic #9

VESD Basic #9: We recognize others’ accomplishments, efforts, and positive attitudes.


Communication Session

12.

Public Verbal Comments

(1) Joshua J. Moheit, Sr., a former proctor at Challenger School, spoke of concerns he has of an inappropriate comment made by a Challenger staff member. He has brought it to the attention of the district and feels nothing is being done. (2) Maria Nafarrate, a Challenger parent, spoke regarding the same inappropriate comment, and of another incident wherein the same staff member scolded a student for writing a letter expressing her feelings regarding proctors that have been let go. Ms. Nafarrate requested that the staff member be removed from the school.


13.

V.E.T.A. Report

VETA President Penny Edmiston introduced Penny Smith, VETA's chief negotiator and also the most senior teacher in the district. She also introduced Candy Ramirez, a director on the executive board, and a support specialist in the district. Ms. Edmiston thanked the board for making the call (lockdown) last week to keep students safe. Students are currently in the midst of state testing. The next activity for the Community Engagement Committee is the Relay for Life. Next year, the committee plans to partner with CSEA in the Toys for Tots Drive. They will also be partnering with the Foster Youth Committee for various events.


14.

C.S.E.A. Report

CSEA President Ruben Santo is excited about VETA joining with CSEA in the Toys for Tots Drive next year. CSEA is currently in negotiations right now. He thanked the team for using the Interest Based Bargaining process. During last week's lockdown, he was so impressed, both as an employee and as a parent of a young student, with the safety (protocols) and thanked the district and the teachers for making the students feel safe.


15.

Superintendent's Comments

Superintendent Gonzales congratulated West Palms and Endeavour Schools for being named CA Distinguished Schools. She is sad to see Deputy Graham leaving us. His assignment as our SRO ends soon. She thanked everyone responsible for keeping all safe last week during the lockdown. She especially complimented Brentwood staff for handling the individual that came in with respect and dignity, because the outcome could have been different had they not. She was very proud of the way Brentwood handled the situation.


16.

Board Members Comments

(1) Dr. Elder attended NSBA conference. He was a little disappointed because some of the classes were full and one of the speakers did not show up. However, Terry Bradshaw was the keynote speaker and did a great job. (2) Dr. Stine congratulated West Palms and Endeavour on the CA Distinguished School awards. There were 22 schools in the county receiving this honor and these schools were the only two schools in the high desert to receive the award. That says a lot about the work that is going on at Victor Elementary. He thanked Ruben Santos for his comments tonight about the lockdown. It's always best to err on the side of safety. He commended Lori Billig and her Brentwood staff. What they did was amazing. It could have gone in a different direction had they not treated the person with respect. (3) Karen Morgan thanked the district for training the staff to handle situations. The teachers train the children and it makes the children feel safer and more comfortable. The Brentwood staff stayed calm and took care of business and got the word to management staff who then handled it beautifully. (4) Clayton Moore also attended the NSBA conference. One class was on cyber security. There were classes on trauma. They discussed a mental health app that can be found at mhuapp.org. He attended the outstanding State of the District. One of the messages from that presentation was to "Be kind - because everyone you meet is fighting a battle you know nothing about."


Information Items

17.

REVIEW PROPOSED 2018-2019 BOARD MEETING SCHEDULE (Mrs. Gonzales)

The proposed 2018-2019 Board Meeting Schedule was presented for board review and input. The schedule will be brought back for approval at the May 23, 2018, board meeting.


18.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board received the monthly monitoring report.


19.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Mrs. Benitez)

The board received the monthly attendance recognition report.


20.

RECEIVE MONTHLY SUSPENSION REPORT (Mrs. Benitez)

The board received the monthly suspension report for March, 2018.


21.

RECEIVE QUARTERLY WILLIAMS UNIFORM COMPLAINT REPORT (Mrs. Benitez)

The board received the quarterly report from January 2018 - March 2018.


22.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The board received the monthly conference reports for February and March, 2018.


Consent Items (Items 23-29)

Upon a motion by Gary Elder, seconded by Karen Morgan, and followed by a 4-0 vote, the board approved all consent items listed below (items 23-29)

23.

Approve Minutes of the March 14 2018, Regular Board Meeting

(click on Minutes in the left column, then select date)


24.

Approve District Warrants


25.

Approve Contract Listing


26.

Approve Volunteers for Brentwood, Challenger, Discovery, Endeavour, Galileo, Green Tree East, Irwin, Liberty, Lomitas, Mojave Vista, Puesta del Sol, Park View, Sixth St Prep, Village and West Palms Schools


27.

Approve Donation of 50 Yoobi (Target) Class Kits


28.

Approve Updated 2017-18 Site Plan for Irwin Academy Elementary


29.

Approve 2018/2019 School Calendars

The 2018-19 traditional VESD calendar was presented for consent. This calendar is similar to previous years, with the exception of an October break being included for 18-19. This calendar is excluding Mountain View Montessori Charter School.

The 2018-19 Mountain View Montessori calendar was presented for consent. This calendar is the same as the traditional VESD calendar with the exception of an addition of 3 minimum days in February.

Sixth Street Prep charter school has elected to follow the traditional VESD calendar for the 2018-19 school year.


PUBLIC HEARING

30.

PUBLIC HEARING FOR DONATION/SALE/DISPOSAL OF OBSOLETE MATH MATERIALS (Ms. Clark)


The Board has approved the upgrade of math materials aligned to the California State Standards. The math materials in the classrooms will be obsolete at the end of the 2017-18 school year. Pursuant to AR3270(b), the Board will allow members of the public to address the Board regarding the distribution of these materials.

Time hearing opened: 7:33 p.m. Time hearing closed: 7:34 p.m. There were no comments from the public.


ACTION ITEMS

31.

ACT TO APPROVE THE DONATION/SALE/DISPOSAL OF OBSOLETE MATH MATERIALS (Ms. Clark)

Pursuant to BP 3270 and AR 3270(b), materials may be donated to another district, county free library or other state institution; a United States public agency or institution; a nonprofit charitable organization; or children or adults in California or foreign countries for the purpose of increasing the general literacy of the people. These materials may also be sold, in which case all of the proceeds of the sale shall be available to acquire basic & supplemental instructional materials or technology-based materials. Any of the said materials remaining after 60 days will be destroyed and disposed of so as not to be salable.

Upon a motion by Gary Elder, seconded by Karen Morgan, and followed by a 4-0 vote, the board approved action that the textbooks be donated. Any materials remaining after 60 days may then be sold or destroyed and disposed of.


32.

ACT TO APPROVE OFFER OF EMPLOYMENT OF CERTIFICATED MANAGEMENT POSITION - PRINCIPAL (Mrs. Mills)

The employment contract for the Principal was presented for the board’s consideration as attached.

Upon a motion by Karen Morgan, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the offer of employment for Certificated Management position as presented.


33.

ACT TO APPROVE OFFER OF EMPLOYMENT FOR CLASSIFIED MANAGEMENT PURCHASING MANAGER (Mrs. Mills)

The employment contract for the Purchasing Manager was presented for the board’s consideration as attached.

Upon a motion by Gabriel Stine, seconded by Karen Morgan, and followed by a 4-0 vote, the board approved the offer of employment for the Purchasing Manager as presented.


34.

ACT TO APPROVE AGREEMENT AND MEMORANDUMS OF UNDERSTANDING WITH VETA (Mrs. Mills)

Through negotiations, an agreement has been reached with Victor Elementary Teachers Association and Victor Elementary School District on Article XIII Compensation:

Article XIII: Compensation
Compensation for the 2017-2018 school year:
2% on-schedule salary increase retro to July 1, 2017
4% off-schedule bonus, to be applied after the above 2% increase
Benefits will continue to be fully paid by the District. The increased cost of Health Insurance for 17/18 equates to approximately a 2.03% salary increase.

Additionally, through negotiations, an agreement has been reached on the following articles and Memorandums of Understanding (See Attachments for specific changes):
Article III: Association Rights
Article V: Working Time
Article VI: Assignment
Article VII: Transfer
Article VIII: Class Size
Article XI: Leaves
Article XIII: Compensation
Article XV - A: Job Share Partnerships
Article XV – B: Part-Time Assignment
Article XX: Citizen Complaints
2018-2019 Teacher Work Calendar
Professional Development Friday Schedule and Flow Chart
Memorandum of Understanding: Compliance of Speech and Language Services
Memorandum of Understanding: Induction Coach Selection, Assignment & Compensation
Memorandum of Understanding: Addressing Special Day Class (SDC) Teachers
Memorandum of Understanding: VESD SES Supplemental Educational Services Summer School
Memorandum of Understanding: Early Notification of Retirement

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the Agreement and the Memorandums of Understanding between VETA and VESD as presented. Mrs. Mills thanked Penny D. Smith, VETA's chief negotiator, and their entire team, as well as Management's team for using the Interest Based Bargaining process.


35.

ACT TO APPROVE VETA AB 1200 APRIL 25, 2018 (COMPENSATION) (Mrs. Mills)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the VETA Agreement. The VETA AB1200, was posted for public viewing for 72 hours. It was presented to the Board of Trustees for approval.

Upon a motion by Karen Morgan, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the VETA AB 1200 April 25, 2018.


36.

ACT TO APPROVE ONE ADDITIONAL CLASSROOM TEACHER POSITION FOR MOUNTAIN VIEW MONTESSORI FOR 2018/2019 (Mrs. Mills)

The Mountain View Montessori Advisory Committee met on March 15, 2018, and approved the addition of one classroom teacher position in order to accommodate more families from the waitlist for 2018/2019.

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 4-0 vote, the board approved one additional classroom teacher for Mountain View Montessori Charter School.


37.

ACT TO APPROVE RENEWAL OF PIGGYBACK ON SOUTH COUNTY SUPPORT SERVICES AGENCY BID #14005 TO CREATIVE BUS SALES FOR SCHOOL BUSES (Mrs. Gleason)

The District currently utilizes South County Support Services Agency Bid #14005 to Creative Bus Sales for school buses. This contract was effective through March 11, 2018, but has been extended through March 11, 2019. The District has thoroughly evaluated its options and has found the continued use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 4-0 vote, the board approved continued utilization of South County Support Services Agency Bid #14005 to Creative Bus Sales for school buses authorizing Denise Gleason, Director of Fiscal Services, to sign a piggyback agreement to continue use of this contract for its full term through March 11, 2019.


38.

ACT TO APPROVE PURCHASE OF SCHOOL BUSES (Mrs. Gleason)

The district is planning to purchase a total of eight buses (four special needs buses and four regular education buses) to replace aging buses and meet the increasing population of special needs riders. We are purchasing the buses from Creative Bus Sales on a piggybacking bid. The cost of the special needs buses is $526,623.30 and the cost of the regular education buses is $530,775.40, for a total of $1,057,398.70.

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the purchase of the buses as presented and authorize Denise Gleason, Director of Fiscal Services to sign all related documents.


39.

ACT TO APPROVE NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for review at the February 21, 2018, and the March 14, 2018, board meetings as information items. They are now presented to the board for approval.

New and Revised Policies:
BP 0420.4 Charter School Authorization (Revised)
BP 1325 Advertising and Promotion (Revised)
BP 3513.4 Drug and Alcohol Free Schools (New)
BP 3515 Campus Security (New # -Formerly BP3515.7)
BP 3515.7 Firearms On School Grounds (New)
BP 4119.21, 4219.21, 4319.21 Code of Conduct/Professional Standards (New)
BP 4140,4240,4340 Bargaining Units (Revised)
BP 4200 Classified Personnel (Revised)
BP 5113.1 Chronic Absence And Truancy (Revised)
BP 5113.12 District School Attendance Review Board (New)
BP 5131.7 Weapons and Dangerous Instruments (New)
BP 6020 Parent Involvement (Revised)
BP 6153 School-Sponsored Trips (New)
BP 6170.1 Transitional Kindergarten (New)

Policies to be Deleted:
BP 0520.3 Title 1 Program Improvement Districts (Delete - Obsolete)
BP 3515.7 Utilization of Video Surveillance (Delete-Changed # to BP 3515 above)
BP 3517 Facilities Inspection (Delete- replaced by AR only)
BP 4119.21 Code of Ethics (Delete-Replaced with new BP 4119.21 listed above)
BP 4219.21 Code of Ethics (Delete-Replaced with new BP 4219.21 listed above)
BP 4319.21 Code of Ethics(Delete-Replaced with new BP 4319.21 listed above)
BP 4240 Organization-Units (Delete-Replaced with combined revised BP 4140, 4240, 4340 listed above)
BP 5131.7 Weapons and Dangerous Instruments (Delete- Replaced with new BP 5131.7 listed above)

Upon a motion by Karen Morgan, seconded by Gary Elder, and followed by a 4-0 vote, the board approved the board policies as presented.


Adjournment

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 4-0 vote, the board adjourned at 7:45 p.m.


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