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Victor Elementary School District
Minutes
Regular Board Meeting
WED, August 8, 2018, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, August 8, 2018, at at the district office, 12219 Second Ave., Victorville, California. The meeting began at 6:03 p.m.
Members:
PRESENT: Clayton Moore, President; Joyce Chamberlain, Clerk; Gary Elder and Gabriel Stine.

ABSENT: None (1 Vacant seat on the board at this time)

Public Verbal Comments (6:00 p.m.)

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

PUBLIC EMPLOYMENT: Review Superintendent Evaluation


3.

PUBLIC EMPLOYMENT: Review Proposed Employment Contract for Superintendent


4.

PUBLIC EMPLOYMENT: Review Proposed Offer of Employment of Certificated Management Position - Assistant Principal (Mrs. Mills)


5.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-02 with Addendum(s) (Mrs. Mills)

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a vote of 4-0, the board approved the Victor Elementary School District personnel reports with addendums as presented.


6.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.


7.

REVIEW PUPIL SERVICES REPORT (Ms. Clark)

The board will review the pupil services report regarding:

A. Readmit Student# 79281
B. Readmit Student# 9140247
C. Readmit Student# 281671
D. Readmit Student# 9142261
E. Readmit Student# 9141214



REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:49 p.m. and entered regular session at 7:01 p.m

8.

Pledge of Allegiance


9.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


10.

Review Board Protocol

Communication Section #4 : Questions and clarification of board agenda items are to be communicated to the superintendent or appropriate designee prior to the board meeting, if at all possible.


11.

Review of Basic #4

VESD Basic #4: As role models, we take pride in our professional dress, personal appearance, and the materials and equipment entrusted to us.


Communication Session

12.

Public Verbal Comments: None


13.

V.E.T.A. Report

Penny Edmiston, VETA President, welcomed Allen Williams back to the district. (Mr. Williams received provisional appointment to the VESD school board at the 7/31/18 special board meeting and is scheduled to be sworn in at the 9/12/18 regular board meeting.) Ms. Edmiston introduced VETA Secretary, Starlett Hale, and VETA lead negotiator, Penny D. Smith. Ms. Smith also has the most seniority of the certificated staff. VETA held a luncheon for 53 new teachers. Ms. Edmiston thanked the district for their support of the association despite the recent Janus decision. Teachers are back and receiving training, reviewing bell times, etc. She complimented classified on how well maintained the schools are; the older schools look as good as the newer ones.


14.

C.S.E.A. Report

Rhonda Heathcoat, CSEA Secretary, noted that classified staff have been working hard getting ready for the new school year. Classified staff also appreciate the Board and Cabinet support while figuring out the Janus effects. She welcomed Mr. Williams back to the Board.


15.

Superintendent's Comments

Mrs. Gonzales thanked Johnny Felix, Custodian Supervisor, for hosting an outstanding appreciation celebration for the custodians working hard over the summer. She pointed out the new backdrop on display in the board room and explained that it will be set up at Opening Day for employees to take pictures and post in the newsletters, etc. Looking forward to Opening Day, the committee has put a lot of hard work into it and may even outdo last year. She closed by addressing Allen Williams in the audience - can't wait until September 12!


16.

Board Members Comments

(1) Dr. Stine welcomed everyone back to a new school year and welcomed Allen Williams back. He is also looking forward to Opening Day. (2) Dr. Elder is back to work in the classroom. (VVUHSD school year has begun.) He is the class adviser for the Class of 2024. He also welcomed Allen back. (3) Joyce Chamberlain is excited about the new school year and Opening Day. She congratulated Allen and looks forward to working with him. She welcomed a visitor to the meeting, Dominique, who is taking notes on how a school board meeting is held. (4) Clayton Moore also extended his congratulations to Allen and noted that he also misses Karen Morgan. He visited Comic Con. There were four different panels discussing topics on trauma, bullying, etc. Batman comics is doing a story on trauma. A writer that worked with the famous artist, Jack Kirby, is writing a biography of Kirby. He uses three questions to check the facts while writing: How do we know this, where does this come from, and need sources for the information. Mr. Moore is looking forward to Opening Day.


Information Items

17.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2012 API (Mrs. Betts)

The board reviewed the quarterly report from the County Supt. of Schools office.


18.

RECEIVE BUDGET UPDATE (Mrs. Gleason)

The board received a budget update.


19.

FIRST READING OF NEW AND REVISED BOARD POLICIES (Mrs. Gonzales)

The following board policies were presented for the first reading and input. The second reading is scheduled for September 12, with final reading and approval on October 24, 2018.

New and Revised Policies:

BP 0410 Nondiscimination in District Programs (Revised)
BP 3514 Environmental Safety (Revised)
BP 3514.1 Hazardous Substances (Revised)
BP 3516 Emergencies and Disaster Preparedness Plan (Revised)
BP 3551 Food Service Operations-Cafeteria Fund (Revised)
BP 3553 Free And Reduced Price Meals (Revised)
BP 4158, 4258, 4358 Employee Protection (Revised)
BP 5022 Student and Family Privacy Rights (New)
BP 5111 Admission (Revised)
BP 5111.1 District Residency (Revised)
BP 5125 Student Records (Revised)
BP 5131.1 Bus Conduct (Revised)
BP 5131.2 Bullying (Revised)
BP 5145.3 Nondiscrimination-Harassment (Revised)
BP 5145.6 Parental Notifications (Revised)
BP 5145.13 Response To Immigration Enforcement (New)


Consent Items (Items 20-23)

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by 4-0 vote, the board approved all consent items listed below (items 20-23).

20.

Approve Minutes of the July 11, 2018, Regular Board Meeting and the July 24, 2018 and July 31, 2018, Special Board Meetings

(click on Minutes in the left column, then select date)


21.

Approve District Warrants Report


22.

Approve Contract Listing


23.

Approve Volunteers for Endeavour and Irwin Schools


ACTION ITEMS

24.

ACT TO APPROVE PUPIL SERVICES REPORT (Ms. Clark)

Upon a motion by Gary Elder, seconded by Joyce Chamberlain, and followed by a 4-0 vote, the board approved the following actions as presented:

A. Readmit Student# 79281
B. Readmit Student# 9140247
C. Readmit Student# 281671
D. Readmit Student# 9142261
E. Readmit Student# 9141214



25.

ACT TO APPROVE EMPLOYMENT CONTRACT OF SUPERINTENDENT (Mrs. Gonzales)

The Brown Act was amended according to SB 1436, effective January 1, 2017, to require the Governing Board, prior to taking final action on an employment agreement, to orally report a summary of a recommendation for the salaries, salary schedules, or compensation paid in the form of fringe benefits for “local agency executives.” The Superintendent is a local agency executive and a proposed contract is presented.

Board President Clayton Moore read aloud a memo summarizing the salary, longevity pay and compensation paid in the form of fringe benefits. Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 4-0 vote, the board approved the Employment Contract for the Superintendent, as presented.


26.

ACT TO APPROVE OFFER OF EMPLOYMENT OF CERTIFICATED MANAGEMENT POSITION - ASSISTANT PRINCIPAL (Mrs. Mills)

The offer of employment for the Assistant Principal will be presented for the board’s consideration as attached.

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the offer of employment for Certificated Management position to Joshua Diaz as presented.


27.

ACT TO APPROVE EMPLOYMENT CLASSROOM TEACHERS ON THE BASIS OF A PROVISIONAL INTERN PERMITS (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. The District has made diligent recruitment efforts.

Upon a motion by Gary Elder, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the employment of individuals on the basis of Provisional Intern Permits as presented.


28.

ACT TO APPROVE JOB DESCRIPTION FOR SUBSTITUTE TEACHER (Mrs. Mills)

A job description was created for Substitute Teachers.

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 4-0 vote, the board approved the Job Description for Substitute Teacher.


29.

ACT TO APPROVE JOB DESCRIPTION FOR RESIDENT SUBSTITUTE TEACHER (Mrs. Mills)

The Job Description for a Resident Substitute Teacher has been created.

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 4-0 vote, the board approved the Job Description for Resident Substitute Teacher.


30.

ACT TO APPROVE EMPLOYMENT OF SPEECH THERAPIST, KRISTI PAYNE ON THE BASIS OF A VARIABLE TERM WAIVER (Mrs. Mills)

The district actively seeks to employ fully credentialed speech therapists. There is a statewide shortage in this profession and we have an ongoing need to find qualified candidates.

Kristi Payne currently has an active Waiver on file with the CTC which will expire 11/1/18 and Victor Elementary School District is currently requesting a change in restriction of employment effective 8/1/18 along with approval of employment effective 11/1/18 for the renewal. She anticipates completing the program August 2019.

Upon a motion by Joyce Chamberlain, seconded by Gary Elder, and followed by a 4-0 vote, the board approved the employment of Kristi Payne as a Speech Therapist on the basis of a Variable Term Waiver.


31.

ACT TO APPROVE THE SALE OF SURPLUS VEHICLES AND BUSES AND DESIGNATE DALE ETTER TO DISPOSE OF ITEMS (Mr. Etter)

The District desires to efficiently manage personal property that can no longer be used by the District. In this effort, the District requests the Board designate authority to the Director of Facilities, Dale Etter, to sell surplus vehicles and buses not needed by VESD in accordance with Board Policy BP 3270 and Administrative Regulation AR 3270. Total value of surplus vehicles and buses is estimated at approximately $40,000.00.

Upon a motion by Gabriel Stine, seconded by Joyce Chamberlain, and followed by a 4-0 vote, the board approved designated authority to the Director of Facilities, Dale Etter, to sell surplus vehicles in accordance with Board Policy BP 3270 and Administrative Regulation AR 3270.


32.

ACT TO PIGGYBACK ON DEPARTMENT OF GENERAL SERVICES CONTRACT #1-18-23-20 A-I TO VARIOUS VENDORS FOR FLEET VEHICLES-TRUCKS (Mrs. Sharp)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and positive vendor reputations.

Upon a motion by Gabriel Stine, seconded by Joyce Chamberlain, and followed by a 4-0 vote, the board approved utilization of Department of General Services Contract #1-18-23-20 A-I to various vendors for fleet vehicles-trucks authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through April 30, 2020.


Adjournment

Upon a motion by Joyce Chamberlain, seconded by Gabriel Stine, and followed by a 4-0 vote, the board adjourned at 7:32 p.m.


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