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Victor Elementary School District
Minutes
Regular Board Meeting
WED, February 20, 2019, 6:00 pm
Location:
Green Tree East School, 17246 Gibralter Dr., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, February 20, 2019, at Green Tree East School, 17246 Gibralter Dr., Victorville, California. The meeting began at 6:00 p.m.
Members:
PRESENT: Joyce Chamberlain, President; Allen Williams, Clerk; Gary Elder and Clayton Moore. Gabriel Stine, Vice President, arrived at 6:10 p.m.

ABSENT: None

Public Verbal Comments (6:00 p.m.)

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation


3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-08 with Addendum(s)

Upon a motion by Clayton Moore, seconded by Gary Elder, and followed by a vote of 5-0, the board approved the Victor Elementary School District personnel reports with addendums as presented.


4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.


5.

RECEIVE WORKERS COMPENSATION REPORT (Mrs. Betts)


6.

REVIEW EDUCATIONAL SERVICES REPORT (Mr. Bettger & Ms. Clark)

The board will review the educational services report regarding:

A. Stipulated Expulsion for Student #9133089

B. Suspended Expulsion for Student #9146922


REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:50 p.m. and entered regular session at 7:00 p.m

7.

Pledge of Allegiance


8.

Report Actions Taken in Closed Session

The action taken in closed session above was reported out to the public.


9.

Review Board Protocol

Communications Section #9:Board members have the responsibility to educate the district and community regarding the roles of team members.


10.

Review of Basic #9

VESD Basic #9: We recognize others’ accomplishments, efforts, and positive attitudes.


School Report

11.

Green Tree East School (Mr. Potter)

Principal Steven Potter presented the school action plan to achieve student progress.


Communication Session

12.

Public Verbal Comments: None


13.

V.E.T.A. Report

Penny Edmiston, VETA President, thanked the students and staff for their hard work this evening. She introduced the VETA reps for GTE, Paul Hokama and Linda Ewaysi. Ms. Edmiston informed the Board that teachers are getting students ready for the testing in the spring. VETA and CSEA collected food for the Orenda Veterans Foundation. The next community outreach event will be the Relay for Life on May 18-19 at VVC.


14.

C.S.E.A. Report: None


15.

Superintendent's Comments

Mrs. Gonzales said the students' presentations tonight made her day! They summed up "leader in me" brilliantly. Her very favorite line was, "wait Mr. Potter, we got this." She met with GTE's student focus group and walked through classrooms several weeks ago. Hats off to the certificated and classified staff for helping to make every student successful. Well done Mr. Potter!


16.

Board Member Comments

(1) Mr. Moore thanked everyone for the fine presentation. His favorite "Leader in Me" habit is "Begin with the End in Mind". He recently attended the Dorothy Inghram Learning Center dedication in San Bernardino. (2) Dr. Stine stated that Mr. Potter and his team are doing amazing work. He especially liked the student led report. The students did amazing work tonight also. The 100,000,000 word goal is very impressive. (3) Mr. Williams thanked Mr. Potter for putting this evening together for the board. He had a chance to tour the school recently with the board and it is very impressive to see what is going on in the classrooms. (4) Dr. Elder is always impressed with how well the students speak in public. It is a great asset to have. He thanked Mr. Potter and the staff. (5) Mrs. Chamberlain gave kudos to the classified and certificated staff. The school looks wonderful. Its fun to go to the schools and see the students and parents. The students' number one teachers are the parents and she thanked the parents for getting their students to school on time and helping with their homework. She closed by thanking Mr. Potter and his staff for having the board here tonight.


Recess

The board took a brief recess at 7:24 p.m. The meeting resumed at 7:35 p.m.

Information Items

17.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Ms.Clark)

The board received the monthly attendance recognition report.


18.

RECEIVE MONTHLY SUSPENSION REPORT FOR JANUARY, 2019 (Ms. Clark)

The board received the monthly suspension report.


19.

RECEIVE MONTHLY CONFERENCE REPORTS (Ms. Clark)

The board received the monthly conference reports for December, 2018, and January, 2019.


20.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The board received the monthly monitoring report.


21.

RECEIVE REPORT ON DECILE 1-3 WILLIAMS MONITORED SCHOOL VISITS BASED ON 2012 API (Mrs. Betts)

The board reviewed the quarterly report from the County Supt. of Schools office.


22.

DISCUSS APPOINTMENT OF ONE MEMBER TO THE VICTOR ELEMENTARY EDUCATION FOUNDATION (VEEF) BOARD OF DIRECTORS (Mrs. Betts)

There is currently a vacancy on the Victor Elementary Education Foundation (VEEF) Board of Directors due to the resignation of Allen Williams. This particular vacancy is one which, in accordance with the VEEF bylaws, shall be appointed by the VESD Board of Trustees. Mrs. Betts suggested that individual board members email her any prospective candidates for appointment, and the item will be brought back for action at the March 13, 2019 board meeting.


23.

INFORMATION REGARDING RESOLUTION #19-02, AUTHORIZING THE ISSUANCE OF 2008 GENERAL OBLIGATION BONDS, SERIES C (Mrs. Betts)

An election was held in the Victor Elementary School District on November 4, 2008 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum amount of $150,000,000. The District now desires to issue its third series of bonds under Measure E in a principal amount not-to-exceed $8,000,00. Pursuant to California Education Code Section 15146(b)(2), the Resolution included in this agenda item was first publicly noticed as an information item at this February 20, 2019 Board meeting, with the action item to follow at the next consecutive board meeting, currently scheduled for March 13, 2019


24.

Receive 2017-2018 Charter ADA Audits (Mrs. Gleason)

The District’s auditor, Jeff Nigro, CPA of Nigro & Nigro, has completed the 2017/2018 annual audit of ADA (average daily attendance) for Mountain View Montessori and Sixth Street Prep. Copies were available at the District Office for review by any interested parties.


Consent Items (Items 25-29)

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 5-0 vote, the board approved all consent items listed below (items 25-29)

25.

Approve Minutes of the January 16, 2019, Regular Board Meeting and the January 24, 2019, Special Board Meeting

(click on Minutes in the left column, then select date)


26.

Approve District Warrants


27.

Approve Donation of $2,245.00 from Galileo PTO to be used for Galileo Field Trip Expenses


28.

Approve Donation of $119.39 from Galileo PTO to be used for Galileo Field Trip Expenses


29.

Approve Volunteers for Brentwood, Discovery, Endeavour, Galileo, Green Tree East, Liberty, Lomitas, Mojave Vista, Montessori, Park View and West Palms schools


ACTION ITEMS

30.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

Upon a motion by Gary Elder, seconded by Allen Williams, and followed by a 5-0 vote, the board approved the educational services report regarding the following student, as presented:

Stipulated Expulsion for Student #9133089


31.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

Upon a motion by Allen Williams, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved the educational services report regarding the following student, as presented:

Suspended Expulsion for Student #9146922


32.

ACT TO APPROVE LOW PERFORMING BLOCK GRANT PLAN (Ms. Clark)

As a condition of apportionment, school districts are required to develop a plan describing how the Low Performing Block Grant funds will be used to increase or improve evidence-based services for the identified pupils to accelerate increases in academic achievement and how the effectiveness of the services will be measured. The plan was discussed and adopted at this regularly scheduled meeting of the LEA's governing board.

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 5-0 vote, the board approved the Low Performing Block Grant Plan as presented.


33.

ACT TO APPROVE REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies were presented for review at the December 12, 2018, and the January 16, 2019, board meetings as information items. They are now presented to the board for approval.

Revised Policies:

BB 9310 Board Policies (Revised)
BP 4140,4240,4340 Bargaining Units (Revised)
BP 6174 Education For English Learners (Revised)

Upon a motion by Clayton Moore, seconded by Allen Williams, and followed by a 5-0 vote, the board approved the board bylaws & policies as presented.


34.

ACT TO VOTE ON 2019 CSBA DELEGATE ASSEMBLY ELECTION (Mrs. Gonzales)

The board as a whole may vote for up to six candidates on the ballot for the 2019 CSBA Delegate Assembly.

Upon a motion by Clayton Moore, seconded by Gary Elder, and followed by a 5-0 vote, the board approved voting for one candidate: Gabriel L. Stine.


35.

ACT TO APPROVE RESOLUTION 19-03, RESOLUTION REGARDING INTENTION TO ISSUE TAX-EXEMPT GENERAL OBLIGATION BONDS (Mrs. Betts)

The District has approved Measure E, a $150,000,000 general obligation bond measure on the November 4, 2008 ballot. Measure E permits the sale of bonds (the “Bonds”) to finance capital projects authorized thereby (each, a “Project”). The District is planning on issuing its third series of Measure E bonds in the next few months. The District may elect to advance certain of its own funds toward the start of a Project. The District would advance funds on the knowledge that it could be reimbursed for amounts expended on such improvements from the subsequent sale of any Bonds. The Internal Revenue Code has certain requirements that need to be satisfied in order for a school district to reimburse itself for costs incurred for capital projects in advance of the sale of tax-exempt Bonds. In order to qualify for reimbursement of such costs from the proceeds of a Bond issue, the Board must adopt a resolution which satisfies all the requirements of the Internal Revenue Code within 60 days of the date on which the expenditures had been made.

Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved Resolution # 19-03 regarding intention to issue tax-exempt general obligation bonds, and authorizing Debbie Betts, Assistant Superintendent of Administrative Services, to sign all the necessary related documents.


36.

ACT TO APPROVE RESOLUTION #19-04, AUTHORIZING THE ISSUANCE OF SPECIAL TAX REFUNDING BONDS, SERIES 2019 (Mrs. Betts)

An Election was held in the Community Facilities District No. 2005-2 of the Victor Elementary School District (the “District”) on December 14, 2005, authorizing the levy of special taxes within the District, pursuant to the Rate and Method of Apportionment of Special Taxes approved by the voters of the District, and the issuance and sale of special tax bonds in the maximum amount of $5,000,000 (the “Authorization”). Pursuant to the Authorization, the District previously issued $2,870,000 of its 2007 Special Tax Bonds, Series A (the “2007 Bonds”). The Victor Elementary School District (the “School District”), on behalf of the District, now desires to refund the outstanding 2007 Bonds and achieve debt service savings through the issuance of Special Tax Refunding Bonds, Series 2019 (the “Bonds”).

Upon a motion by Gary Elder, seconded by Clayton Moore, and followed by a 5-0 vote, the board approved Resolution #19-04 authorizing the issuance of Special Tax Refunding Bonds, Series 2019 and approving Debbie Betts, Assistant Superintendent of Administrative Services, to sign all the necessary related documents.


37.

ACT TO APPROVE THE ASBESTOS FACILITY INSPECTION CONTRACT WITH GLOBAL ENVIRONMENTAL NETWORK, INC. FOR ASBESTOS EVALUATION SERVICES (Mr. Etter)

The District would like to enter into a $201,935.73 Facility Inspection Contract (the “Contract”) with Global Environmental Network, Inc. (the “Contractor”), for the provision of asbestos evaluation services (“Asbestos Services”), to inspect and advise the District regarding any existence of asbestos materials at various District school sites (“the School Sites”).

In accordance with Public Contract Code § 20111(d) the District need not competitively bid contracts for professional services or advice. The Contractor will be providing the District with professional engineering services and advice regarding the condition of the School Sites.

In accordance with Public Contract Code § 53060, the District wishes to contract with the Contractor, who will employ specially trained and experienced engineers to perform the necessary special engineering Asbestos Services and evaluate the condition of the District’s School Sites. The Contract is for expert services to be performed by highly and technically skilled professionals.

The District conducted an informal request for proposals by telephonically contacting multiple vendors it believed had the potential to provide the required Asbestos Services. Only the Contractor responded to the District’s informal request for proposals as able and willing to provide the Asbestos Services. After issuing the informal request for proposals from vendors that conduct asbestos evaluations the District identified that only the Contractor was both able to provide the necessary services and was willing to travel to the School Sites to provide such services. Due to the lack of service provider options the standard bidding process would not produce any advantage for the public by encouraging competition and would be unavailing at affecting the final result.

For each of the above reasons, the District wishes to contract with the Contractor without issuing a request for bids.

Upon a motion by Gary Elder, seconded by Allen Williams, and followed by a 5-0 vote, the board approved the Contract for the Asbestos Services with the Contractor and authorized the Superintendent or authorized designee to enter into the Contract and take such lawful actions as are required to finalize and carry-out the Contract.


38.

ACT TO APPROVE PIGGYBACK ON ARVIN USD BID #18-19-001 TO SIERRA SCHOOL EQUIPMENT COMPANY FOR SCHOOL OR OFFICE FURNISHING AND ACCESSORIES (Mrs. Sharp)

The District was previously piggybacked on Arvin Unified School District Bid 13-14-001 to Sierra School Equipment Company for school or office furnishing and accessories. This contract expired December 15, 2018. Arvin USD conducted a new bid #18-19-001, for the same items, which was awarded to the same vendor. The District has thoroughly evaluated options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Allen Williams, seconded by Gabriel Stine, and followed by a 5-0 vote, the board approved utilization of Arvin USD Bid #18-19-001 to Sierra School Equipment Company for school or office furnishing and accessories authorizing Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement to continue use of this contract for its full term through November 13, 2019.


FINANCING CORPORATION BOARD MEETING

39.

ACT TO ADJOURN FROM THE REGULAR VESD BOARD MEETING AND OPEN THE VESD FINANCING CORPORATION BOARD MEETING (Mrs. Betts)

The board will adjourn from the regular meeting of the Victor Elementary School District and open the Victor Elementary School District Financing Corporation Board Meeting.

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 5-0 vote, the board acted to adjourn from the regular board meeting and open the financing corporation board meeting at 8:00 p.m.


40.

ACT TO APPROVE THE INCUMBENCY AND SIGNATURE CERTIFICATE OF THE FINANCING CORPORATION OF THE VICTOR ELEMENTARY SCHOOL DISTRICT (Mrs. Betts)

Mrs. Betts will present the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District.

Upon a motion by Gabriel Stine, seconded by Gary Elder, and followed by a 5-0 vote, the board approved the Incumbency and Signature Certificate of the Financing Corporation of the Victor Elementary School District as presented.


41.

ACT TO ADJOURN THE VICTOR ELEMENTARY SCHOOL DISTRICT FINANCING CORPORATION BOARD MEETING AND RETURN TO THE REGULAR MEETING OF THE VICTOR ELEMENTARY SCHOOL DISTRICT (Mrs. Betts)

The board will adjourn from the Victor Elementary School District Financing Corporation Board Meeting and return to the regular meeting of the Victor Elementary School District.

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 5-0 vote, the board adjourned from the Victor Elementary School District Financing Corporation Board Meeting and returned to the regular meeting of the Victor Elementary School District at 8:01 p.m.


Adjournment

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 5-0 vote, the board adjourned at 8:02 p.m.


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