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Victor Elementary School District
Minutes
Regular Board Meeting
WED, May 22, 2019, 6:00 pm
Location:
District Office, 12219 2nd Ave., Victorville, CA


The regular board meeting of the Victor Elementary School District was held on Wednesday, May 22, 2019, at the District Office, 12219 Second Ave., Victorville, California. The meeting began at 6:00 p.m.
Members:
PRESENT: Joyce Chamberlain, President; Gabriel Stine, Vice President; Allen Williams, Clerk; and Clayton Moore.

ABSENT: Gary Elder

Public Verbal Comments (6:00 p.m.)

1.

Receive Public Verbal Comments Regarding Closed Session Items: None


CLOSED SESSION

2.

PUBLIC EMPLOYMENT: Review superintendent evaluation


3.

PUBLIC EMPLOYMENT/RELEASE/RESIGNATION: Act to Approve Personnel Reports #19-11 with Addendum(s)

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a vote of 4-0, the board amended the Personnel Report back to a full Personnel Report. Then, upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a vote of 4-0, the board approved the full Victor Elementary School District personnel reports with addendums as presented.


4.

CONFERENCE WITH LABOR NEGOTIATORS

District Representative: Maureen Mills
Employee Organization: V.E.T.A.

District Representative: Debbie Betts
Employee Organization: C.S.E.A.


5.

RECEIVE WORKERS COMPENSATION REPORT (Mrs. Betts)


6.

REVIEW EDUCATIONAL SERVICES REPORT (Ms. Clark & Mr. Bettger)

The board will review the Educational Services Reports regarding:

A. Expulsion for Student #97061
B. Suspended Expulsion for Student #9143277


REGULAR SESSION - Immediately following Closed Session but no earlier than 7:00 p.m.

The board recessed from closed session at 6:59 p.m. and entered regular session at 7:01 p.m.

7.

Pledge of Allegiance


8.

Report Actions Taken in Closed Session

The actions taken in closed session above were reported out to the public.


9.

Review Board Protocol

Teamwork Section #2: No individual board member will make or appear to make a decision, which appropriately should be made by the entire board.


10.

Review of Basic #2

VESD Basic #2: We lead by example and treat people with the respect and trust that are the foundation of our organization, using professional courtesy in all interactions.


Communication Session

11.

Public Verbal Comments: None


12.

V.E.T.A. Report

Penny Edmiston, VETA President, introduced Ronda Leon as the new VETA Treasurer. She noted that student testing is done. Now teachers are keeping students engaged with project-based learning, field trips, field days, etc. The recent Relay for Life raised over $1,000.


13.

C.S.E.A. Report: None


14.

Superintendent's Comments

Superintendent Jan Gonzales stated that the district-wide, as well as the site level activities for the students have been outstanding. In walking through the classrooms, Cabinet is seeing all the rigor that is continuing on and the projects have been awesome. She also complimented the classified staff in hustling with the preparation for all of these activities - chair set up and take down, tables up and down, etc. It is also a busy time of year for confidential staff in preparation for LCAP and budget reports, etc. It is a fun time of year but also a busy time of year and Cabinet appreciates everyone's efforts.


15.

Board Members Comments

(1) Clayton Moore attended Restorative Practices training and is sharing with the district the valuable information he received. He is looking forward to the events coming up in the next couple of weeks. (2) Dr. Stine attended the CSBA Delegate Assembly meeting. The main focus of the two and a half days was on special education. (3) Allen Williams noted a sigh of relief in the district now that state testing is over. He congratulated his alma mater, Park View School, on winning the 6th grade basketball tournament. (4) Joyce Chamberlain noted that it is a busy time of year and the kids are probably getting anxious. She had the opportunity to see a production at West Palms, Wagons Ho!, and the kids sang beautifully. It is amazing what talent we have at our schools!


Information Items

16.

RECEIVE MONTHLY CONFERENCE REPORT (Ms. Clark)

The board received the monthly conference report for April, 2019.


17.

RECEIVE MONTHLY SUSPENSION REPORT FOR APRIL, 2019 (Ms. Clark)

The board received the monthly suspension report.


18.

RECEIVE MONTHLY ATTENDANCE RECOGNITION REPORT (Ms. Clark)

The board received the monthly attendance recognition report.


19.

RECEIVE MONITORING REPORT (Mrs. Gonzales)

The monthly monitoring report was presented, noting that the attendance portion of the monitoring report would go from yellow to red next month.


20.

RECEIVE BUDGET UPDATE (Mrs. Gleason)

The board received a budget update.


Consent Items (Items 21-24)

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 4-0 vote, the board approved all consent items listed below (items 21-24).

21.

Approve Minutes of the April 24, 2019, Regular Board Meeting

(click on Minutes in the left column, then select date)


22.

Approve District Warrants Report


23.

Approve Revised 2019/2020 Montessori School Calendar

The revised 2019-20 Mountain View Montessori calendar is presented for consent. This calendar is the same as the traditional VESD calendar with the exception of an additional 4 minimum days for parent conferencing in February. There are also slight differences in employee contract / professional development days.


24.

Approve Volunteers for Brentwood, Discovery, Endeavour, Irwin and Village Schools


PUBLIC HEARING

25.

PUBLIC HEARING TO REVIEW AND CONSIDER ADOPTION OF SCHOOL FACILITIES NEEDS ANALYSIS REPORT (Mr. Etter)

A public hearing was held to review and consider approval of the School Facilities Needs Analysis report prepared as of March 2019, and consider adoption of resolution 19-06, approve a school facilities needs analysis and adopt alternative school facility fees in compliance with Government Code Sections 65995.5, 65995.6, and 65995.7.

The hearing opened at 7:14 p.m. and closed at 7:15 p.m. There were no comments from the public.


ACTION ITEMS

26.

ACT TO ADOPT RESOLUTION 19-06, APPROVING A SCHOOL FACILITIES NEEDS ANALYSIS AND ADOPTING ALTERNATIVE SCHOOL FACILITY FEES (Mr. Etter)

In order to impose alternative school fees, also known as Level 2 fees and Level 3 fees, the school district must prepare and adopt a School Facilities Needs Analysis report as required by Government Code Section 65995.5(b).

Upon a motion by Allen Williams, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved and adopted Resolution 19-06 as presented.


27.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 4-0 vote, the board approved the educational services report regarding the following student, as presented:

Expulsion for Student #97061


28.

ACT TO APPROVE EDUCATIONAL SERVICES REPORT (Ms. Clark)

Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved the educational services report regarding the following student, as presented:

Suspended Expulsion for Student #9143277


29.

ACT TO APPROVE EMPLOYMENT OF CLASSROOM TEACHER QUIANA SANTOS ON THE BASIS OF A PROVISIONAL INTERN PERMIT (Mrs. Mills)

The Provisional Internship Permit (PIP) allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. The District has made diligent recruitment efforts.

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 4-0 vote, the board approved the employment of Quiana Santos on the basis of Provisional Intern Permit as presented.


30.

ACT TO APPROVE MEMORANDUM OF UNDERSTANDING WITH CSEA (Mrs. Betts)

Through negotiations, an agreement has been reached with CSEA and Victor Elementary School District on the following:

Memorandum of Understanding: Addressing the process to accommodate staffing needs for Supplemental Educational Services (SES) Summer School.

Upon a motion by Allen Williams, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved the Memorandum of Understanding between CSEA and VESD as presented.


31.

ACT TO APPROVE CSEA AB 1200 (Mrs. Betts)

The AB 1200 financial report is required to be completed when any additions, deletions or modifications have been made to the CSEA agreement. The AB 1200 was posted for public view for 72 hours. It is presented to the Board of Trustees for approval.

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 4-0 vote, the board approved the AB 1200.


32.

ACT TO APPROVE 2019-20 BOARD MEETING SCHEDULE (Mrs. Gonzales)

The proposed board meeting schedule was presented at the April 24, 2019, board meeting for review and input. No changes have been made to the schedule.

Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved the 2019-20 board meeting schedule as presented.


33.

ACT TO APPROVE 2019-2020 BOARD GOALS (Mrs. Gonzales)

The proposed board goals will be reviewed.

Upon a motion by Gabriel Stine, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved the 2019-2020 board goals as presented.


34.

ACT TO APPROVE THE DISTRICT LEARNING FOR ALL PLAN (Mrs. Gonzales)

The Learning for All plan is an annual plan used to assist with monitoring student achievement and operational excellence. Funds are allocated to sites based on goals they achieve as outlined in the plan. It is revised annually with input from stakeholder groups.

Upon a motion by Allen Williams, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the VESD Learning for All plan as presented.


35.

ACT TO APPROVE NEW & REVISED BOARD BYLAWS & POLICIES (Mrs. Gonzales)

The following board bylaws and policies were presented for review at the March 13, 2019, and the April 24, 2019, board meetings as information items. They are now presented to the board for approval.

New & Revised Bylaws & Policies:

BB 9110 Terms Of Office (Revised)
BB 9322 Agenda-Meeting Materials (Revised)
BB 9324 Minutes And Recordings (Revised)
BP 0420 School Plans/Site Councils (Revised)
BP 0420.42 Charter School Renewal (New)
BP 0450 Comprehensive Safety Plan (Revised)
BP 0460 Local Control And Accountability Plan (Revised)
BP 1100 Communication With The Public (Revised)
BP 4161.1 Personal Illness-Injury Leave (Revised)
BP 6142.3 Civic Education (Revised)
BP 6190 Evaluation Of The Instructional Program (Revised)

Upon a motion by Clayton Moore, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved the board bylaws & policies as presented.


36.

ACT TO APPROVE PIGGYBACK ON CMAS CONTRACT #3-18-70-0793J TO CDW GOVERNMENT LLC FOR INFORMATION TECHNOLOGY GOODS & SERVICES (Mrs. Sharp)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Allen Williams, seconded by Clayton Moore, and followed by a 4-0 vote, the board approved utilization of CMAS Contract #3-18-70-0793J to CDW Government LLC for Information Technology Goods and Services authorized Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through November 28, 2019.


37.

ACT TO APPROVE PIGGYBACK ON CMAS CONTRACT #3-16-70-0793H TO CDW GOVERNMENT LLC FOR INFORMATION TECHNOLOGY GOODS & SERVICES (Mrs. Sharp)

San Bernardino County Superintendent of Schools District Financial Services requires specific board authorization for each piggyback contract being utilized.

The District has thoroughly evaluated its competitive options and has found the use of this contract to be in the best interest of the District based on value, quality, and a positive relationship with the vendor.

Upon a motion by Allen Williams, seconded by Gabriel Stine, and followed by a 4-0 vote, the board approved utilization of CMAS Contract #3-16-70-0793H to CDW Government LLC for Information Technology Goods and Services authorized Jennifer Sharp, Purchasing Manager, to sign a piggyback agreement for use of this contract for its full term through August 31, 2021.


Adjournment

Upon a motion by Gabriel Stine, seconded by Allen Williams, and followed by a 4-0 vote, the board adjourned at 7:27 p.m.


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